Supply Hot Beverages and Vending Consumables to NHS

Supply Hot Beverages and Vending Consumables to NHS

NHS Supply Chain: food seeks to establish a non-exclusive Framework Agreement for the supply to Trusts within the NHS (the ‘Customer(s)’). via the stocked route to market for hot beverages and vending consumables products.

United Kingdom-London: Food, beverages, tobacco and related products

2020/S 200-486696

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: NHS Supply Chain: Food is operated by Foodbuy Europe Ltd, as agent, for and on behalf of Supply Chain Coordination Ltd (‘SCCL’)
Postal address: c/o Skipton House, 80 London Road
Town: London
NUTS code: UK UNITED KINGDOM
Postal code: SE1 6LH
Country: United Kingdom
E-mail: strategicsourcing@supplychain.nhs.uk
Internet address(es):
Main address: https://www.gov.uk/government/organisations/department-of-health
Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health/about/

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://procurement.supplychain.nhs.uk/ISS/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Hot Beverages and Vending Consumables

 

II.1.2)Main CPV code

15000000 Food, beverages, tobacco and related products

II.1.3)Type of contract

Supplies

II.1.4)Short description:

NHS Supply Chain: food seeks to establish a non-exclusive framework agreement for the supply to Trusts within the NHS (the ‘Customer(s)’). via the stocked route to market for hot beverages and vending consumables products from the following categories, including but not limited to: patient feeding coffee, black tea, retail tea, hot chocolate and malted drinks, flavia hot beverage Machine consumables, in-cup products and hot beverages and vending machine consumables under this framework agreement.

 

II.1.5)Estimated total value

Value excluding VAT: 15 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Patient Feeding Coffee

 

Lot No: 1

II.2.2)Additional CPV code(s)

15000000 Food, beverages, tobacco and related products
15900000 Beverages, tobacco and related products
15860000 Coffee, tea and related products
15861000 Coffee
15861200 Decaffeinated coffee

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

This lot will cover products including but not limited to; instant coffee granules and decaffeinated instant coffee granules in a variety of pack formats and pack sizes. The value for the first 12 months is anticipated to be GBP 1 600 000 and GBP 7 800 000 for the full 48 months (if extended).

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 7 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a further 24 months.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Patient Feeding Tea

 

Lot No: 2

II.2.2)Additional CPV code(s)

15000000 Food, beverages, tobacco and related products
15900000 Beverages, tobacco and related products
15860000 Coffee, tea and related products
15863000 Tea
15863200 Black tea
15864100 Teabags

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

This lot will cover products including but not limited to; Fairtrade or equivalent, black, herbal, organic and bulk brew tea products. The value for the first 12 months is anticipated to be GBP 860 000 and GBP 3 450 000 for the full 48 months (if extended).

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 450 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a further 24 months.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Retail Tea

 

Lot No: 3

II.2.2)Additional CPV code(s)

15000000 Food, beverages, tobacco and related products
15900000 Beverages, tobacco and related products
15860000 Coffee, tea and related products
15863000 Tea
15863200 Black tea
15864100 Teabags
15863100 Green tea
15865000 Herbal infusions

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

This lot will cover products including but not limited to; Fairtrade or equivalent, herbal and organic tea products. The value for the first 12 months is anticipated to be GBP 37 000 and GBP 900 000 for the full 48 months (if extended).

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 900 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a further 24 months.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Hot Chocolate and Malted Drinks

 

Lot No: 4

II.2.2)Additional CPV code(s)

15000000 Food, beverages, tobacco and related products
15900000 Beverages, tobacco and related products
15842210 Drinking chocolate
15841300 Unsweetened cocoa powder
15841400 Sweetened cocoa powder
15511700 Milk powder
03211700 Malt

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

This lot will cover products including but not limited to; powdered chocolate and malted drinks products in a variety pack formats and pack sizes. The value for the first 12 months is anticipated to be GBP 257 000 and GBP 1 200 000 for the full 48 months (if extended).

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a further 24 months.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Flavia Hot Beverage Machine Consumables

 

Lot No: 5

II.2.2)Additional CPV code(s)

15000000 Food, beverages, tobacco and related products
15900000 Beverages, tobacco and related products
15860000 Coffee, tea and related products
15863000 Tea
15865000 Herbal infusions
15861000 Coffee
15842210 Drinking chocolate
15511700 Milk powder
15894500 Vending-machine ingredients

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

This lot will cover products including but not limited to; ingredients needed to go into any Mars Flavia machines. The value for the first 12 months is anticipated to be GBP 59 000 and GBP 201 000 for the full 48 months (if extended).

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 201 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a further 24 months.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

In-Cup Products

 

Lot No: 6

II.2.2)Additional CPV code(s)

15000000 Food, beverages, tobacco and related products
15900000 Beverages, tobacco and related products
15894500 Vending-machine ingredients
15860000 Coffee, tea and related products
15861000 Coffee
15863000 Tea
15864100 Teabags
15131600 Beef and veal products
15891000 Soups and broths
15891400 Soups
15891900 Vegetable soups
15842210 Drinking chocolate

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

This lot will cover products including but not limited to; in cup hot beverage solutions. The value for the first 12 months is anticipated to be GBP 57 000 and GBP 201 000 for the full 48 months (if extended).

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 201 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a further 24 months.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Hot Beverages and Vending Machine Consumables

 

Lot No: 7

II.2.2)Additional CPV code(s)

15000000 Food, beverages, tobacco and related products
15900000 Beverages, tobacco and related products
15894500 Vending-machine ingredients
15860000 Coffee, tea and related products
15861000 Coffee
15863000 Tea
15842210 Drinking chocolate
15511700 Milk powder

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

This lot will cover product including but not limited to; tea, coffee, hot chocolate and a variety of vending machine consumables. The value for the first 12 months is anticipated to be GBP 230 000 and GBP 1 248 000 for the full 48 months (if extended).

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 248 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a further 24 months.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

 

Applicants should refer to II.2) of this contract notice for further details in respect of appointment to the framework agreement. Applicants may bid for one, more than one or all lots and applicants should refer to the Invitation to Tender for more information in respect of this. The term of contracts formed under the framework agreement may continue beyond the end of the term of the framework agreement itself. NHS Supply Chain: food expects to provide successful suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing, value added offerings and commitment initiatives. Please refer to section 9 of the ITT in respect to this. NHS Supply Chain: food will share savings information in order to assist its customers with making informed procurement decisions. NHS Supply Chain intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by:

1) any NHS Trust;

2) any other NHS entity;

3) any government department, agency or other statutory body (for the avoidance of doubt including local authorities); and/or

4) any private sector entity active in the UK healthcare sector.

Only NHS Supply Chain: food can order from the framework agreement and enter into contracts under it. Electronic ordering will be used and electronic invoicing will be accepted and electronic payment will be used. For the avoidance of doubt and not withstanding the estimate indicated at II.1.4) and II.1.5).

NHS Supply Chain: food does not guarantee any level of purchase through the framework and advises applicants that the framework shall be established on a non-exclusive basis. Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts.

NHS Supply Chain: food is not liable for any costs (including any third party costs fees or expenses incurred by those expressing an interest, participating or tendering for this contract opportunity.

NHS Supply Chain: food reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted. All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the message centre facility linked to this particular contract notice. Please note that the maximum number of suppliers as set out in IV.1.3) is an estimate only.

 

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

The contracting authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.

 

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

The framework agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain code of conduct.

 

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 053-127270

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/11/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.7)Conditions for opening of tenders

Date: 12/11/2020
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.3)Additional information:

 

Submission of expression of interest and procurement specific information: this procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:

Registration:

1) use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS supply chain procurement portal;

2) if not yet registered:

— click on the ‘Not Registered Yet’ link to access the registration page;

— complete the registration pages as guided by the mini guide found on the landing page.

Portal access:

If registration has been completed:

— login with URL http://procurement.supplychain.nhs.uk/ISS/

— click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.

Expression of interest:

— view contract notice content by clicking on the ‘View notice’ button for the procurement event — this opens a PDF document;

— express an interest by clicking on the ‘Express interest’ button;

— to start the response process after the expression of interest has been done, select the ‘My Active Opportunities’ option and click on the ‘Apply’ button;

— select the procurement event from the list by clicking on the description;

— in the detail view click on the orange coloured ‘Framework Agreement’ button to start responding to the tender.

Header level requirements:

— applicants are required to read all framework header documents which can be accessed using the ‘NHS Supply Chain header documents’ button, which is located in the ‘Select framework’ tab;

— applicants are required to upload the documents requested using the ‘Supplier header documents’ button which is located in the ‘Select framework’ tab;

— the ‘Framework Questionnaire’ tab has no requirement for completion for this tender. Therefore, there is no requirement to complete this;

— a preview of the lot line details can be viewed using the ‘Lot header’ tab, by selecting the lot and using the ‘Lot line information’ button. In order to respond to a lot, applicants must select the relevant lot and then use the ‘Express intent’ button. This expression of intent does not place any obligation on the applicant to respond, the action unlocks the ability to respond;

— applicants are required to upload the documents requested at lot level using the ‘Supplier lot documents’ button after selecting the lot in the ‘Lot header’ tab;

— complete price offers per line for the lot by completing the required fields for the lines the applicant wants to include in the bid using the ‘Lot line detail’ tab. There are a number of mandatory fields to complete on a product line basis; these are highlighted in yellow in the ‘Lot line detail’ tab;

— applicants are required to answer all mandatory lot specific questions found in the ‘Lot evaluation criteria’ tab;

— applicants are then required to click on the ‘Terms and conditions’ button in the ‘Submit individual lot response(s)’ tab to view and accept the ISS terms and conditions;

— accept the ISS ‘Terms and conditions’ button to access this function;

— submit lot response, by clicking on the ‘Submit response to selected lot’ button in the ‘Submit individual lot response(s)’ tab to submit response for the lot. Each lot must be submitted independently;

— applicants are able to view their submission using the ‘Supplier submission report’ button, found in the ‘Submit individual lot response(s)’ tab.

Please refer to section III.1.1) for additional information.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: N/a
Town: N/a
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Appeals to be logged in accordance with the Public Contracts Regulations 2015 (as amended).

 

VI.5)Date of dispatch of this notice:

09/10/2020