Supply HR Information System with Payroll

Supply HR Information System with Payroll

Human Resources Management Information System with Integrated Payroll. Liverpool School of Tropical Medicine.UK-Liverpool: time accounting or human resources software package

2012/S 149-249199

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Liverpool School of Tropical Medicine
38 Pembroke Place Liverpool
Contact point(s): Gareth Mitchell, HR Project Officer
For the attention of: Gareth Mitchell
L3 5QA Liverpool

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Medical Research
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Human Resources Management Information System with Integrated Payroll.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Liverpool.
NUTS code UKD52
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The contract is for the provision and implementation of a new Human Resource Management Information Systems (HRMIS) and Payroll system to run a modern and effective HR service. The HR and payroll modules should be fully integrated. Functionality tailored to the higher education sector would be of interest.
LSTM is considering having the infrastructure hosted externally or internally, and is asking for tenders to provide quotations for both options. LSTM reserves the right not to let this Lot. LSTM reserves the right to withdraw part or all of this Lot after each stage of the procurement up until the close of the evaluation.
To obtain further details of this opportunity, the potential provider(s) should register its (their) interest and request the Invitation To Tender (ITT) from the contact person nominated in section I.1. The ITT will be sent electronically. This document will contain the background to this project and a synopsis of LSTM’s requirements which the successful potential provider(s) will need to fulfil under this contract.
II.1.6)Common procurement vocabulary (CPV)

48450000, 72000000, 72212450, 72260000, 48400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The figures quoted in this Section II.2 are estimates only and the ultimate contract value may be above or below these figures.
Lot: HRMIS and Payroll software package, associated implementation services and software technical support and maintenance, with optional infrastructure hosting.
The HRMIS functionality should include core HR management and administration, attendance and absence management, self-service for employees and managers, learning/training event administration, personal.
Development and performance management, talent management and succession planning, occupational health and safety, recruitment administration and management reporting. The HR modules should be fully integrated with.
Payroll module(s). Functionality tailored to the higher education sector would be of interest.
If LSTM decides to run the HRMIS in-house it will require implementation support to get the system up and running. This may include systems design/blue printing, infrastructure sizing and configuration, recommendations on any third party products and services required, the guidance on the data required to populate the system and pre go-live checks.
Software support and maintenance services will be required throughout the lifetime of the contract. If the software package or the HRMIS needs to be customised during implementation then additional support and maintenance.
May be required on an ad hoc or routine basis.
The payroll system(s) would be required at a later date, but should be capable of full integration with the HRMIS to pay employees of LSTM, its subsidiaries’ and associated organisations, the majority of whom are UK based and are subject to the standard deductions for income tax and national insurance and contribute to a number of different pension schemes. If the software package or the payroll system needs to be customised during implementation then additional support and maintenance may be required on an ad hoc or routine basis.
LSTM are considering requesting the potential tenderer to host the infrastructure on which the HRMIS and/or payroll system operates and seeks information as to the type of services available, the locations of potential data centres and the security arrangements for protection of data.
Estimated value range over 5 years [50 000 – 250 000] GBP excluding VAT.
Estimated value excluding VAT:
Range: between 50 000,00 and 250 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The successful potential provider may be required to provide a guarantee of performance by its parent or holding.
Company or a bond representing a percentage of the contract sum.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders must be priced in pounds sterling and all payments under the contract shall be made in pounds sterling.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

LSTM will contract with a single entity or a consortium with joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1: LSTM has a statutory obligation to consider equalities as part of the contract. Potential providers will be required to demonstrate their compliance with all relevant equalities legislation as well as a well as a commitment to equalities throughout the delivery of the service;
2: Potential providers will be to demonstrate suitable business continuity plans are in place to enable continued and uninterrupted provision of all services under this contract in the event of a disaster or incident to their business
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All Potential Providers will be required to sign the Statement Relating to Good Standing as part of the tender. Any candidate unable to do so will be eliminated from any further evaluation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: 1. All Potential Providers will be required to provide 3 previous years’ financial accounts including the overall turnover of the candidate and statements in respect of the activities which are of a similar type to the subject matter of this notice;
2. All Potential Providers will be required to provide evidence of relevant professional risk indemnity insurance, Employers Liability Insurance and Public Liability Insurance
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Article 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the Invitation to Tender.
Minimum level(s) of standards possibly required:
As set out in the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.8.2012 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate

3.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.8.2012