Supply HR Payroll System

Supply HR Payroll System

The Council is seeking a provider to deliver an Integrated HR / Payroll system, associated data storage and technical support services.

United Kingdom-Hartlepool: Software package and information systems

2014/S 167-298034

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hartlepool Borough Council
Civic Centre
Contact point(s): Corporate Procurement Team
For the attention of: David Hart
TS24 8AY Hartlepool
UNITED KINGDOM
E-mail: david.hart@hartlepool.gov.uk

Internet address(es):

General address of the contracting authority: http://www.hartlepool.gov.uk

Electronic access to information: http://www.qtegov.com

Electronic submission of tenders and requests to participate: http://www.qtegov.com

Further information can be obtained from: NEPO E-Procurement Portal
Civic Centre
Hartlepool
UNITED KINGDOM
Internet address: http://www.qtegov.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NEPO E-Procurement Portal
Civic Centre
Hartlepool
UNITED KINGDOM
Internet address: http://www.qtegov.com

Tenders or requests to participate must be sent to: NEPO E-Procurement Portal
Civic Centre
Hartlepool
UNITED KINGDOM
Internet address: http://www.qtegov.com

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Integrated HR/Payroll Software Solution, Data Storage and Support Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Hartlepool — UK.

NUTS code UKC11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Council is seeking a provider to deliver an Integrated HR / Payroll system, associated data storage and technical support services. The provider will assist the Council to deliver high quality cost effective services to service users throughout the term of the contract. The provider will be required to play a key role in supporting the Council in developing innovative ways to support and underpin service delivery.
In addition to providing services for Hartlepool Borough Council, HR and Payroll services are also provided for Cleveland Fire Authority, Cleveland Fire Authority Community Interest Company (CIC) and a number of Academy schools. Services are currently provided to 5 academy schools and there is a likelihood that 2 additional academy schools will be added this financial year.

II.1.6)Common procurement vocabulary (CPV)

4800000072220000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Details are set out in the Project Information Memorandum.

II.2.2)Information about options

Options: yes
Description of these options: The initial contract term is 5 years with an option to extend the contract for up to a further 5 years in increments to be determined by the Council.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 5
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 120 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details will be set out in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of entities to take a particular form, or to require one party to undertake primary legal liability or to require that each party takes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any particular conditions will be set out in procurement documents which are to be developed, if necessary, through the course of the Competitive Dialogue.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The economic operator and/or members of the consortium in aggregate must meet the requirements set out in Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended). The requirements are as set out in the pre-qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 24 of the Public Contract Regulations 2006 and as stated in the Pre-qualification Questionnaire.
Minimum level(s) of standards possibly required: As stated in the Pre-qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Regulation 25 of the Public Contract Regulations 2006 and as stated in the Pre-qualification Questionnaire.
Minimum level(s) of standards possibly required:
As stated in the Pre-qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 3
Objective criteria for choosing the limited number of candidates: As detailed in the Pre-Qualification Questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

21.10.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2019

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Parties interested in this contract opportunity should go to the NEPO website (address: www.qtegov.com) and follow the instructions to register. Once registered, please search for tender reference Contract — 9NFB — TJKCC1 — Integrated HR/Payroll Software Solution, Data Storage and Support Services and download the PQQ and Project Information Memorandum (PIM) documentation.

It would be appreciated if you could confirm your interest using the facility on the NEPO Portal, although this is not a mandatory requirement.
Shortlisting of PQQ submissions will be carried out before the issuing of an Invitation to Submit Outline Solutions (ISOS) using the criteria set out in the PQQ instruction document.
The Contracting Authority reserves the right to change or terminate without notice the procedure for awarding the contract at any time without liability.
Any resulting contract(s) will be considered as contract(s) made in England according to English law and will be subject to the exclusive jurisdiction of the English courts. The Contracting Authority reserves the right to approve any and all subcontractor appointments the successful contractor intends to make.
Tenders and all supporting documents must be priced in pounds sterling. The Contracting Authority is not liable for any costs incurred by those expressing an interest or tendering for this opportunity, including, but not limited to where the contract award procedure is cancelled for any reason. No reimbursement shall be available in any circumstances.
Please note that all dates and figures provided in this notice are approximate.
The Contracting Authority does not bind itself to accept the lowest priced or any tender and reserves the right to cancel this award procedure at any time.
The successful tenderer will be required to give an undertaking that it will comply with all UK and EU legislation, standards and applicable guidance.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeals under this section should be addressed to the contact detailed at I.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.8.2014