Supply HR System and Payroll Services to Gatwick Airport

Requirement for HR system software and outsourcing of payroll services.

United Kingdom-London-Gatwick: Time accounting or human resources software package

2016/S 110-196083

Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport
London-Gatwick
RH6 0NP
United Kingdom
Contact person: Steven Firth
E-mail: steven.firth@gatwickairport.com
NUTS code: UKJ24

Internet address(es):Main address: www.gatwickairport.com

Address of the buyer profile: https://www.delta-esourcing.com/delta/mainMenu.html

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Gatwick:-Time-accounting-or-human-resources-software-package./7H35T67665

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity

Airport-related activities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

HR System and Payroll Services.

Reference number: 13538

II.1.2)Main CPV code

48450000

II.1.3)Type of contract

Services

II.1.4)Short description:

HR System and Payroll Services

GAL are seeking an HR System that will provide functionality including but not limited to Employee Self Service, Manager Self Service, Reporting tools, Performance Management, Recruitment, Learning Management, Time and Attendance, Talent and Succession, Expenses, Reward, Case Management, Organisation charts, Document Storage and Creation. The system must be customisable by GAL and be mobile compatible.

Outsource payroll services.

In addition GAL are seeking to outsource payroll services, to manage a monthly payroll for c. 2 800 employees, including all relevant HMRC reporting and year end reconciliations and provision of electronic and paper payslips.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

79631000

II.2.3)Place of performance

NUTS code: UKJ24

Main site or place of performance:

West Sussex.

II.2.4)Description of the procurement:

HR System and Payroll Services

Outsource payroll services

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017

This contract is subject to renewal: yes

Description of renewals:

A period or periods not exceeding 24 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/06/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Gatwick:-Time-accounting-or-human-resources-software-package./7H35T67665

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/7H35T67665

GO Reference: GO-201667-PRO-8322014.

VI.4)Procedures for review

VI.4.1)Review body

Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport
London-Gatwick
RH6 0NP
United Kingdom
Telephone: +44 1293503286
E-mail: steven.firth@gatwickairport.com

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport
London-Gatwick
RH6 0NP
United Kingdom
Telephone: +44 1293503286

VI.5)Date of dispatch of this notice:

07/06/2016

Supply Human Resources and Payroll System

Human Resources Framework

Pre-Employment Screening Requirement

Supply Online HR Payroll System