Supply HVAC System

Supply HVAC System

The FCO system has 12 split cassette and 7 Split wall mounted A/C units.

RM2267 SB-267 Provision of HVAC System

Reference number: RM2267 SB-267

Deadline date:16/09/2013

This deadline is for… The Request for Information Response Date. Please see ‘How to apply instructions to suppliers’ for more information.

Contract value:£0 – £0

Location where the contract is to be carried out: European Union This contract will be carried out in Rwanda, not in the European Union.

Is this suitable for smaller suppliers? Yes

Is this contract suitable for a voluntary, community and social enterprise organisations? No

Name of the buying organisation: Government Procurement Service


Description of the contract

1.1 The office in Kigali, Rwanda opened in 1999 and there are no records of who installed the HVAC system. 1.2 A plan of the office will be supplied to the winning bidder, however this may not have a design layout of the HVAC system. 1.3 DFID Rwanda do not have staff available to Project Manage (PM) the works, this will form part of the successful companies works and will be overseen by Martin O’Hara of the DFID UK office. 1.4 It would appear there are two separate HVAC systems supported, one for DFID and one for FCO and they operate independently. The DFID system has 9, one central unit that serves the open office, 6 wall mounted and 2 split. The FCO system has 12 split cassette and 7 Split wall mounted A/C units. 1.5 A site visit will need to be undertaken by 30th September 2013 to review the existing system, provide a report on its functionality and recommendations for improvements in order for the system to meet FCO design standards. 1.6 Project needs to be completed by February 2014. 1.7 DFID SEPPS team will be available to provide assistance; advice and facilitation throughout the process. Please see attached document for full description.


Classification of the contract

50000000 Repair and maintenance services


Additional information

Contract type: Works – Unspecified

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Lowest price

Estimated length of contract: 6 Months


Who to contact

Contact name Matthew Harrhy

Organisation name Government Procurement Service

Address Room 2Y92 Concept House, Cardiff Road, Newport, Gwent, NP10 8QQ

Telephone 01633 811600

Extension number:


How to apply

To participate in any possible future procurement which results from this RFI, Potential Providers must first be registered on the Government Procurement Service e-Sourcing Suite. If you have not yet registered on the eSourcing Suite, this can be done online at by following the link ‘Register for GPS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so at the Invitation to Tender stage. Full instructions for registration and use of the system can be found at Once you have registered on the e-Sourcing Suite, you will need to express and interest for the Insert Title This is done by emailing Your email must clearly state: • the name of this procurement RM2267 SB-267 Provision of HVAC System and the RM reference number RM2267. • the name of the registered supplier; and • the name and contact details for the registered individual sending the email. Government Procurement Service will then process this email and assign your organisation to the opportunity. The registered user will receive a notification email to alert them once this has been done. The Invitation to Tender will be issued by close of play on Monday 16th September 2013 and therefore suppliers can register on the e-Sourcing Suite between the issue date of this Contracts Finder advert and the deadline date. The deadline date for submission of proposals will be Monday 16th September 2013 10:00. It is advised however that Potential Providers register as soon as practically possible in order to receive the Invitation to Tender and have a sufficient amount of time to respond. For technical assistance on use of the e-Sourcing Suite please contact the Helpdesk: Freephone: 0345 010 3503 Email: