Supply of ICT Desktop Hardware – Desktop Computers

Supply of ICT Desktop Hardware – Desktop Computers

Merthyr Tydfil County Borough Council acting as lead buyer on behalf of Merthyr Tydfil County Borough Council and Blaenau Gwent County Borough Council is seeking expressions of interest from suitable and capable ICT hardware suppliers, for the supply of ICT desktop hardware to the two Authorities.

United Kingdom-Merthyr Tydfil: Desktop computer

2013/S 225-391325

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Merthyr Tydfil County Borough Council
Unit 5, Triangle Business Park, Pentrebach
Contact point(s): Procurement
For the attention of: Paul Davies
CF48 4TQ Merthyr Tydfil
UNITED KINGDOM
Telephone: +44 1685724904
E-mail: paul.davies@merthyr.gov.uk

Internet address(es):

General address of the contracting authority: www.merthyr.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0347

Electronic access to information: www.entenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.entenderwales.bravosolution.co.uk

Further information can be obtained from: Merthyr Tydfil County Borough Council
Unit 5, Triangle Business Park, Pentrebach
Contact point(s): Procurement
For the attention of: Paul Davies
CF48 4TQ Merthyr Tydfil
UNITED KINGDOM
Telephone: +44 1685724904
E-mail: paul.davies@merthyr.gov.uk
Internet address: www.merthyr.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Merthyr Tydfil County Borough Council
Unit 5, Triangle Business Park, Pentrebach
Contact point(s): Procurement
For the attention of: Paul Davies
CF48 4TQ Merthyr Tydfil
UNITED KINGDOM
Telephone: +44 1685724904
E-mail: paul.davies@merthyr.gov.uk
Internet address: www.merthyr.gov.uk

Tenders or requests to participate must be sent to: Merthyr Tydfil County Borough Council
Civic Centre, Castle Street
Contact point(s): Business Support
For the attention of: Tony Birch
CF48 4TQ Merthyr Tydfil
UNITED KINGDOM
Telephone: +44 1685724904
Internet address: www.merthyr.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Blaenau Gwent County Borough Council

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of ICT Desktop Hardware.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: County Borough Councils of Merthyr Tydfil and Blaenau Gwent.
NUTS code UKL15

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Merthyr Tydfil County Borough Council acting as lead buyer on behalf of Merthyr Tydfil County Borough Council and Blaenau Gwent County Borough Council is seeking expressions of interest from suitable and capable ICT hardware suppliers, for the supply of ICT desktop hardware to the two Authorities.
NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code 31134 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

30213300, 30213100, 30213200, 30231000, 30231100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Contracting Authorities combined spend is in the region of 480,000 GBP per annum. The full scope of the requirements will be contained within the ITT.
The main scope of requirements will be for the purchase of Desktop PC’s, Laptops, Thin Client, Tablets and associated products.
Estimated value excluding VAT:
Range: between 2 500 000 and 3 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.5.2014. Completion 30.4.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(2) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;
(3) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided;
(4) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(5) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate;
(6) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(7) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As stated in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

MTCBC/ICT/PC/001 2013
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

20.12.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.1.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(WA Ref:3628)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Value Added Services.
Outline how you will secure other value-added, positive outcomes that would benefit the community you are operating in addressing the following areas:
Providing educational opportunities to local schools such as site visits,
Working with local schools and colleges – work experience/work placements,
Contributing to community regeneration schemes.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.11.2013