Supply ICT Network Equipment to Translink

Supply ICT Network Equipment to Translink

The ICT Programme has identified the replacement/upgrade of data communication devices and cabling.

United Kingdom-Belfast: Networks

2015/S 156-287496

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

3 Milewater Road
For the attention of: Clarke Marcia
BT3 9BG Belfast
Telephone: +49 2890354706

I.2)Main activity

Railway services
Urban railway, tramway, trolleybus or bus services
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting entity:

ICT Network Refresh.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

The ICT Programme has identified the replacement/upgrade of data communication devices and cabling as a key project to deliver an improved data network and voice telephony system.
The objective of the project is to ensure the integrity of the IT Network.
II.1.6)Common procurement vocabulary (CPV)

32400000, 32551400, 72700000, 72315000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The ICT Programme has identified the replacement/upgrade of telecommunication systems, devices and cabling as a key project to deliver an improved data network and voice telephony system. So far the Contact Centre, York Road, 22 Great Victoria Street and Central Station have been upgraded. Milewater Road is in the process of being upgraded.
There is also an identified obsolescence risk with the voice telephone systems in place at Translink locations (the exceptions being the Contact Centre and 22 Great Victoria Street).
The existing IT data network outside the main locations (Central Station, York Road, Milewater Road, Great Victoria Street and Adelaide) is based on ADSL (Asynchronous Digital Subscriber Line) technology. This network was built on the data communications requirements of the early 2 000 s and was refreshed when the incumbent (BT) migrated its base platform to 21 CN. The network was originally designed to provide connectivity for ticketing, finance and engineering applications. These were relatively non-complex systems.
The data connectivity devices (such as switches and routers) on the distributed network are life expired and therefore difficult to support and maintain.
Management of the distributed network infrastructure is by means of rudimentary tools and tends to be reactive rather than proactive.
There are many new systems being introduced or planned for implementation within Translink, which require enhanced data communications and associated bandwidth.
In addition, this project will implement an IP Telephony solution (including Voice Over Internet Protocol, VOIP). This will utilise the converged network capability and capacity.
The Company is investigating and investing in many mobile working solutions. There is currently limited corporate Wi-Fi provision which means these solutions are attracting high data usage charges from mobile telecommunications companies (telcos).
The current network infrastructure will not be capable of supporting these requirements and will require a full refresh.
The proposal is to procure and implement an integrated telecommunications system that will
— Replace obsolete equipment,
— Provide a highly available, resilient data and voice telecommunications network,
— Improve network management facilities,
— Improve bandwidth availability,
— Remove Single Points of Failure,
— Provide a scalable network, capable of meeting the needs of planned systems implementation,
— Provide a corporate IP telephony solution,
— Provide Wi-Fi access to staff, contractors and business partners.
Please see PQQ for full details.
II.2.2)Information about options

Options: yes
Description of these options: 2 options to extend — each being an option of 2 years and a further 1 option to extend 1 year.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

If required this will be listed in PQQ and ITT documentation on

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

If required this will be listed in PQQ and ITT documentation on

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If required this will be listed in PQQ and ITT documentation on

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: If required this will be listed in PQQ and ITT documentation

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: If required this will be listed in PQQ and ITT documentation

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: If required this will be listed in PQQ and ITT documentation

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate

10.9.2015 – 15:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: The Translink Group may make a call for competition at the end of the fixed contract period or after option(s) have been taken up, the Translink Group reserve the right to make a call for competition at any point deemed appropriate by the Translink Group and may make no call for competition should the requirement no longer be classified by the Translink Group as recurring.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Follow us on Twitter at: for opportunities worth 30 000 GBP or more.

Check out our website at:

Participate in tenders at:

1. Browse to the e-Sourcing portal:

2. Click the ‘Click here to register’ link,
3. Accept the terms and conditions and click ‘continue’,
4. Enter your correct business and user details,
5. Note the username you chose and click ‘Save’ when complete,
6. You will shortly receive an email with your unique password (please keep this secure),
7. Login to the portal with the username/password,
8. Click the ‘PQQs Open to All Suppliers’ link (these are PQQs open to any registered supplier),
9. Click on the relevant PQQ to access the content,
10. Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page. This will move the PQQ over to the ‘My PQQs’ page (this is a secure area reserved for your projects only),
11. Click on the PQQ code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box on the left-hand side of the page,
12. You can now Reply or Reject (please give a reason, if rejecting),
13. Note the deadline for completion, then follow the on-screen instructions to complete the PQQ.
If you require any further assistance, the BravoSolution help desk is available Monday-Friday (8:00-18:00) on:

— Email:

— Phone (UK): +44 8003684850; Phone (Outside UK): +44 2033496601.
Note: Do not leave completing your PQQ/ITT response until the last minute, late responses shall be rejected. The Contracting Authority reserves the right not to award any contract as a result of this competition.
About Translink:
Throughout the documentation, both ‘Translink’ and ‘Group’ refer to the same corporate entities. Both shall be taken to comprise the Northern Ireland Transport Holding Company (NITHCO), in addition to its main operating subsidiaries Citybus Ltd, Northern Ireland Railways Company Ltd and Ulsterbus Ltd.
Translink provide integrated public transport across Northern Ireland. The organisation is 1 of Northern Ireland’s largest employers with approximately 4 000 employees and a turnover in excess of 168 000 000 GBP. Over 81 000 000 passenger journeys are made on Translink services each year.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Please see Section VI.4.2)

Body responsible for mediation procedures

Please see Section VI.4.2)

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Translink will incorporate a standstill period at the point information on the Award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the Contract is entered into.
The Utilities Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: