Supply and installation of a 3D Immersive Virtual Reality

This contract has not been divided into lots due to the technical nature meaning we will require the same supplier who supplies the Powerwall, to also install and maintain this new facility.

United Kingdom-Coventry: Multimedia equipment

2015/S 249-454149

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Coventry University
6th Floor Portal House, 163 New Union Street
Contact point(s): Procurement Directorate
For the attention of: Lorna Caines
CV1 5FB Coventry
UNITED KINGDOM
Telephone: +44 2477655116
E-mail: ab3176@coverntry.ac.uk

Internet address(es):

General address of the contracting authority: www.coventry.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/coventryuniversity/aspx/home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and installation of a 3D Immersive Virtual Reality Facility (Powerwall).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Coventry
NUTS Code: UKG33.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Supported by the Coventry & Warwickshire Local Enterprise Partnership (LEP), Coventry University will be opening the National Transport Design Centre (NTDC) at its Technology Park in spring 2017. The centre will focus on design research, post-graduate education and industry engagement, both with Original Equipment Manufacturers (OEMs) in the transport sector (automotive, rail, marine and aerospace), suppliers in those sectors and potential new entrants. The facility will be equipped with industrial standard, state-of-the-art equipment, to ensure that NTDC can offer high quality design solutions, both physical and virtual, based on the outcomes of Coventry University’s design research. One of the key facilities will be a 3D immersive VR environment, otherwise known generically as a ‘Powerwall’. This facility will provide the centre with the ability to display, interrogate and manipulate computer generated models in a virtual 3D environment.
We have a budget of between GBP 150 000 and GBP 220 000 (excluding VAT). For this budget we require the supply, installation, training and an on-going warranty: to include a 1 year warranty, plus the option to extend annually for a further 2 years. We would also like the option to extend the warranty on an annual basis, for additional years. If additional funding becomes available, we may also wish to enhance the facility further.
This contract has not been divided into lots due to the technical nature meaning we will require the same supplier who supplies the Powerwall, to also install and maintain this new facility.

II.1.6)Common procurement vocabulary (CPV)

32322000, 48500000, 72212520, 48520000, 72212500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Supported by the Coventry & Warwickshire Local Enterprise Partnership (LEP), Coventry University will be opening the National Transport Design Centre (NTDC) at its Technology Park in spring 2017. The centre will focus on design research, post-graduate education and industry engagement, both with Original Equipment Manufacturers (OEMs) in the transport sector (automotive, rail, marine and aerospace), suppliers in those sectors and potential new entrants. The facility will be equipped with industrial standard, state-of-the-art equipment, to ensure that NTDC can offer high quality design solutions, both physical and virtual, based on the outcomes of Coventry University’s design research. One of the key facilities will be a 3D immersive VR environment, otherwise known generically as a ‘Powerwall’. This facility will provide the centre with the ability to display, interrogate and manipulate computer generated models in a virtual 3D environment.
We have a budget of between £150,000 and £220,000 (excluding VAT). For this budget we require the supply, installation, training and an on-going warranty: to include a 1 year warranty, plus the option to extend annually for a further 2 years. We would also like the option to extend the warranty on an annual basis, for additional years. If additional funding becomes available, we may also wish to enhance the facility further.
This contract has not been divided into lots due to the technical nature meaning we will require the same supplier who supplies the Powerwall, to also install and maintain this new facility.
Estimated value excluding VAT:
Range: between 150 000 and 220 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 29.2.2016. Completion 28.2.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

No deposits are required but parent guarantees may be required at a later stage of the tender process.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the contract is awarded to a consortium, joint venture or alliance, applicants will be required to contract with joint and several liability under English law either nominate a lead service provider with whom the contracting authority can contract and to whom all communication will be addressed or to form themselves into a single entity before the contract is awarded.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documents.
Minimum level(s) of standards possibly required: See tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documents.
Minimum level(s) of standards possibly required:
See tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PD284-Powerwall

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.1.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.1.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 28.1.2016 – 12:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Part funded by Coventry & Warwickshire Local Enterprise Partnership (LEP).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Coventry University Procurement Directorate
6th Floor Portal House, 163 New Union Street
CV1 2NT Coventry
UNITED KINGDOM
E-mail: ab3176@coventry.ac.uk
Internet address: www.coventry.ac.uk

Body responsible for mediation procedures

Coventry University Legal Department
3th Floor Portal House, 163 New Union Street
CV1 2NT Coverntry
UNITED KINGDOM
Internet address: www.coventry.ac.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Coventry University has incorporated a 10 calendar day standstill period following the date the award of the framework was communicated to tenderers. This period allowed unsuccessful tenderers to seek further debriefing from the contracting authority before the contract was entered into.
If any appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

High Court of England and Wales

VI.5)Date of dispatch of this notice:

22.12.2015