Supply, installation and maintenance of traffic signals

The supply, installation and maintenance of traffic signals and associated equipment – 2012

You have been invited to tender for the supply, installation and maintenance of traffic signals and associated systems and equipment with Wolverhampton City Council, Dudley MBC, Sandwell MBC, Walsall MBC and Telford and Wrekin Council (the Authorities) from 1.2.2013 to 31.1.2017.

UK-Wolverhampton: traffic lights

2012/S 177-291719

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wolverhampton City Council
Civic Centre, St Peters Square
WV1 1RL Wolverhampton
UNITED KINGDOM
Telephone: +44 1902555095
E-mail: corporate.procurement@wolverhampton.gov.uk
Fax: +44 1902555095

Internet address(es):

General address of the contracting authority: www.wolverhampton.gov.uk

Address of the buyer profile: http://www.blackcountrybusiness.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

WOL – The supply, installation and maintenance of traffic signals and associated equipment – 2012.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Wolverhampton, Dudley, Walsall, Sandwell, Telford and Wrekin.
NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 700 000 GBP

II.1.5)Short description of the contract or purchase(s)

You have been invited to tender for the supply, installation and maintenance of traffic signals and associated systems and equipment with Wolverhampton City Council, Dudley MBC, Sandwell MBC, Walsall MBC and Telford and Wrekin Council (the Authorities) from 1.2.2013 to 31.1.2017 (the Contract Period).
The instructions for tenderers have been prepared to assist you in submitting your tender. Please read this information carefully.
It is the intention of the Council to divide these requirements into 3 lots as follows:
Lot 1 the supply, installation and maintenance of traffic signals (across all 5 authorities).
Lot 2 the supply, installation and maintenance of computer systems for traffic signals (Wolverhampton, Telford and Wrekin and Walsall).
Lot 3 the supply, installation and maintenance of bus priority detector and selective vehicle detection equipment.
(Wolverhampton, Dudley, Sandwell and Walsall).
Classification codes associated with this project are shown below.
351100 street & traffic management – equipment.
351400 street & traffic management – traffic control.
359999 street & traffic management – not elsewhere classified.
II.1.6)Common procurement vocabulary (CPV)

34996100, 45316212, 50232000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

a) Installation of new equipment – if requested by the Authority the Provider shall install, test and commission, in accordance with the manufacturers instructions and recommendations, for example the following equipment at existing or new installations:
1) Traffic signal controller;
2) Pedestrian crossing controller;
3) Wig-wag controller;
4) Bleep and sweep audible alarm;
5) Tactile indicators;
6) Extra low voltage push-button kits;
7) Outstation transmission unit.
b) The above services are to be provided against specific orders from the Authorities and charged at rates as detailed in Schedule C. Installation of Civil Engineering works and all cabling may be subject to a separate contract / order which may not be placed with the Provider;
c) Following the commissioning of new equipment, the Provider will be required to maintain the equipment within the terms and conditions of this contract. Furthermore, if during the warranty period any part fails then it shall be the responsibility of the Provider, acting on behalf of the Authority to arrange for its replacement or return of faulty parts to the manufacturers / suppliers for its repair, at no additional cost to the Authority;
d) Please be aware that each Authority will issue Appendix 12/5 and 5/2 DfT specifications
With works instructions for new installations.
Estimated value excluding VAT: 2 700 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.2.2013. Completion 31.1.2017

Information about lots

Lot No: 1 Lot title: The Supply, installation and maintenance of traffic signals (across all 5 authorities)

1)Short description

Every effort has been made to ensure that the summary of equipment to be maintained by the Provider (see Appendices A – L) is up to date at the time of tender. However, each Authority reserves the right to alter / update / modify the equipment. Such action(s) could affect the accuracy of the inventory file at the contract date, i.e., 1.2.2013. Also certain projected installations included in the summary of equipment and the inventory file may not be fully commissioned by the contract date mentioned above but will be incorporated at a later date under full cover of the contract conditions. New installations will be added to the annual maintenance cost, pro rata, in accordance with the unit cost.
2)Common procurement vocabulary (CPV)

34996100, 45316212, 50232000

3)Quantity or scope

a) Installation of new equipment – if requested by the Authority the Provider shall install, test and commission, in accordance with the manufacturers instructions and recommendations, for example the following equipment at existing or new installations:
1) Traffic signal controller;
2) Pedestrian crossing controller;
3) Wig-wag controller;
4) Bleep and sweep audible alarm;
5) Tactile indicators;
6) Extra low voltage push-button kits;
7) Outstation transmission unit.
b) The above services are to be provided against specific orders from the Authorities and charged at rates as detailed in Schedule C. Installation of civil engineering works and all cabling may be subject to a separate contract / order which may not be placed with the Provider;
c) Following the commissioning of new equipment, the Provider will be required to maintain the equipment within the terms and conditions of this contract. Furthermore, if during the warranty period any part fails then it shall be the responsibility of the Provider, acting on behalf of the Authority to arrange for its replacement or return of faulty parts to the manufacturers / suppliers for its repair, at no additional cost to the Authority;
d) Please be aware that each Authority will issue Appendix 12/5 & 5/2 DfT specifications
With works instructions for new installations.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: The supply, installation and maintenance of computer systems for traffic signals (Wolverhampton, Telford & Wrekin and Walsall)

1)Short description

Every effort has been made to ensure that the summary of equipment to be maintained (as in price schedule /specification D for lot 2 and price schedule/specification E for lot 3) is up to date at the time of the tender. However, each Authority reserves the right to alter / update / modify the equipment. Such action(s) could affect the accuracy of the inventory file at the contract date, i.e., 1.2.2013. Also certain projected installations included in the summary of equipment and the inventory file may not be fully commissioned by the contract date mentioned above but will be incorporated at a later date under full cover of the contract conditions. New installations will be added to the annual maintenance cost, pro rata, in accordance with the unit cost.
2)Common procurement vocabulary (CPV)

34996100, 45316212, 50232000

3)Quantity or scope

Maintenance of computer systems for traffic signals.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: The supply, installation and maintenance of bus priority detector and selective vehicle detection equipment

1)Short description

Every effort has been made to ensure that the summary of equipment to be maintained (as in price schedule / specification D for lot 2 and price schedule/specification E for lot 3) is up to date at the time of the tender. However, each Authority reserves the right to alter / update / modify the equipment. Such action(s) could affect the accuracy of the inventory file at the contract date, i.e., 1.2.2013. Also certain projected installations included in the summary of equipment and the inventory file may not be fully commissioned by the contract date mentioned above but will be incorporated at a later date under full cover of the contract conditions. New installations will be added to the annual maintenance cost, pro rata, in accordance with the unit cost.
2)Common procurement vocabulary (CPV)

34996100, 45316212, 50232000

3)Quantity or scope

The existing equipment has been installed by JMW, all new installations & maintenance should be compatible.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of the deposits and bonds required by the Council will be set out in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the main terms and conditions of financing and payment will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in tender documents.
Minimum level(s) of standards possibly required: As set out in tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in tender documents.
Minimum level(s) of standards possibly required:
As set out in tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BCPC42
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.10.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.10.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 22.10.2012
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Two Council Officers.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Interest in this contract process should be expressed via the Black Country Tendering Portal www.blackcountrybusiness.co.uk.

The Council reserves the right to cancel the procurement and not to proceed with the contract.
The Council also reserves the right not to award a contract or to award a contract for parts or part of the services only.
The Council will not, under any circumstances, reimburse any expense incurred by bidders in preparing their PQQ or tender submissions.
The Council notes that the award of the contract may involve a transfer of employment undertakings pursuant to the Transfer of Undertakings (Protection of Employment) Regulations 2006, and will clarify the position with the applicants during the tender process.
This is a voluntary contract notice for a Part B/below threshold contract.
Under this [procurement / project] the [contractor / developer] is required to actively participate in the economic and social regeneration of the locality of and surrounding the place of delivery for the [procurement / project]. Accordingly contract performance conditions may relate in particular to social and environmental considerations.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council has voluntarily decided to incorporate a standstill period at the point when information on the proposed award of the contract is communicated to tenderers. The standstill period, which will be for a minimum of ten calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Aggrieved parties who have been harmed or are at risk of harm by any breach of the Councils obligations may take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

12.9.2012