Supply, Installation and Servicing of Door Entry Systems and CCTV

Supply, Installation and Servicing of Door Entry Systems and CCTV

Door Entry Systems/CCTV, Fire Alarms/Emergency Lighting, Low Voltage Electrical Systems for Social Housing, Ventilation and Air Conditioning.

UK-Hove: Door locks

2013/S 051-083976

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Brighton and Hove City Council
Corporate Procurement, 2nd Floor Kings House, Grand Avenue Hove
For the attention of: Chris Farthing
BN3 2SR Hove
UNITED KINGDOM
Telephone: +44 1273291391
E-mail: chris.farthing@brighton-hove.gov.uk
Fax: +44 1273291247

Internet address(es):

General address of the contracting authority: http://www.brighton-hove.gov.uk/procurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Low Voltage Electronic Equipment Service, Repairs and Maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKJ21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Contract for the supply, installation, servicing and repairs of:
— Door Entry Systems/CCTV,
— Fire Alarms/Emergency Lighting,
— Low Voltage Electrical Systems for Social Housing,
— Ventilation and Air Conditioning.
II.1.6)Common procurement vocabulary (CPV)

44521110, 31625000, 31625100, 31625200, 31680000, 32360000, 35121700, 45331200, 45421131, 79711000, 92222000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Brighton and Hove City Council are seeking to appoint suitably contractor(s) for the provision of Low Voltage Electronic Equipment Service, Maintenance Repair and Supply for four (4) years with the option to extend for two (2) periods up to 24 months each subject to performance (at the Councils discretion).
Estimated value excluding VAT:
Range: between 3 000 000,00 and 6 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Door Entry Systems / CCTV

1)Short description

This Lot Applies to our general housing stock which, for most of these assets comprises a mix of low medium and high rise blocks.
The contract is for servicing, maintenance and repair of all the existing DES and CCTV installations and may include the installation of complete new systems where the existing installation is deemed beyond repair.
2)Common procurement vocabulary (CPV)

44521110

3)Quantity or scope

There are circa 500 Door Entry Systems in our general housing stock.
There are circa 50 CCTV installations.
Estimated value excluding VAT:
Range: between 1 200 000,00 and 2 100 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Within Lot 1 there are aspects of the work which require the contractor to be Entrotec accredited (http://www.entrotec.com/contractors). This is mandatory requirement and bidders who are not Entrotec accredited will not pass the selection process.

Lot No: 2 Lot title: Fire Alarms / Emergency Lighting

1)Short description

This Lot applies to our general housing stock which, for most of these assets comprises a mix of low medium and high rise blocks.
The contract is for servicing, maintenance and repair of all the existing Communal Fire Alarm installations and installation of complete new systems where the existing installation is deemed beyond repair. There is also scope for new/additional installations arising from recommendations for improvements made through our Fire Risk assessment regime.
The emergency lighting part of the contract comprises a periodic test and inspection regime with a regular reporting requirement. Remedial works for emergency lighting are carried out under a long term partnership agreement.
2)Common procurement vocabulary (CPV)

31625000

3)Quantity or scope

There are circa 300 Communal Fire Alarm systems in our general housing stock.
There are >100 blocks with Emergency Lighting.
Estimated value excluding VAT:
Range: between 672 000,00 and 1 340 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Within Lot 2 there are aspects of the work which require the contractor to ensure that they are satisfied that they are able to maintain managed protocol Tunstall equipment and have access to the requisite service codes where needed. No additional costs will be borne by the council for any third party support required for the provider to meets its obligations under the contract. If the winning contractor for Lot 2 is not experienced with Tunstall systems the elements of the work within Lot 2 requiring a Tunstall experienced contractor will be awarded to the winning contractor for Lot 3.
Lot No: 3 Lot title: Low Voltage Electrical Systems for Sheltered Accommodation

1)Short description

The contract is to cover Door Entry Systems/CCTV, Fire Alarms/Emergency Lighting and Warden Call systems for our 23 Sheltered Accommodation Schemes. The contract is for servicing, maintenance and repair of all the existing DES and CCTV, Fire Alarm and Warden Call installations and installation of complete new systems where the existing installation is deemed beyond repair.
The emergency lighting part of the contract comprises a periodic test and inspection regime with a regular reporting requirement. Remedial works for emergency lighting are carried out by a long term partnership agreement.
2)Common procurement vocabulary (CPV)

31680000

3)Quantity or scope

Please see description.
Estimated value excluding VAT:
Range: between 908 000,00 and 1 200 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Within Lot 3 there are aspects of the work which require the contractor to be Entrotec accredited (http://www.entrotec.com/contractors). This is mandatory requirement and bidders who are not Entrotec accredited will not pass the selection process for Lot 3.

Within Lot 2 there are aspects of the work which require the contractor to ensure that they are satisfied that they are able to maintain managed protocol Tunstall equipment and have access to the requisite service codes where needed. No additional costs will be borne by the council for any third party support required for the provider to meets its obligations under the contract. If the winning contractor for Lot 2 is not experienced with Tunstall systems the elements of the work within Lot 2 requiring a Tunstall experienced contractor will be awarded to the winning contractor for Lot 3.
It is a requirement of Lot 3 that contractors must ensure that they are satisfied that they are able to maintain managed protocol Tunstall equipment and have access to the requisite service codes where needed. No additional costs will be borne by the council for any third party support required for the provider to meets its obligations under the contract.

Lot No: 4 Lot title: Ventilation and Air Conditioning

1)Short description

This Lot applies to our general housing stock which, for most of these assets comprises a mix of low medium and high rise blocks. The contract is for servicing, maintenance and repair of all the existing rooftop ventilation installations and installation of complete new systems where the existing installation is deemed beyond repair. It also includes the servicing, maintenance and repair of existing Housing Office BMS installations.
2)Common procurement vocabulary (CPV)

45331200

3)Quantity or scope

There are 35 blocks with rooftop ventilation systems and 2 BMS systems.
Estimated value excluding VAT:
Range: between 470 000,00 and 590 000,00 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of any deposits and bonds required by the Contracting Authority will be set out in the Tender Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of main terms and conditions of financing and payment required will be set out in the Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Within Lot 1 there are aspects of the work which require the contractor to be Entrotec accredited (http://www.entrotec.com/contractors).

Within Lot 2 there are aspects of the work which require the contractor to ensure that they are satisfied that they are able to maintain managed protocol Tunstall equipment and have access to the requisite service codes where needed. No additional costs will be borne by the council for any third party support required for the provider to meets its obligations under the contract. If the winning contractor for Lot 2 is not experienced with Tunstall systems the elements of the work within Lot 2 requiring a Tunstall experienced contractor will be awarded to the winning contractor for Lot 3.
It is a requirement of Lot 3 that contractors must ensure that they are satisfied that they are able to maintain managed protocol Tunstall equipment and have access to the requisite service codes where needed. No additional costs will be borne by the council for any third party support required for the provider to meets its obligations under the contract.
Please note that if the winning contractor for Lot 2 is not experienced with Tunstall systems the elements of the work within Lot 2 requiring an Tunstall experienced contractor will be awarded to the winning contractor for Lot 3.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All applicants will be asked to complete a prequalification questionnaire where all requirements will be detailed. Expressions of interest must be by completed pre qualification questionnaire – obtained from the South East Business Portal. https://www.businessportal.southeastiep.gov.uk/sece/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001

Interested companies should search for opportunities against Brighton and Hove City Council. Questionnaires should be returned to the correspondence address in section 1, and must be returned in an unmarked envelope by the date stipulated in IV.3.4).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All applicants will be asked to complete a prequalification questionnaire where all requirements will be detailed. Expressions of interest must be by completed pre qualification questionnaire – obtained from the South East Business Portal. https://www.businessportal.southeastiep.gov.uk/sece/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001

Interested companies should search for opportunities against Brighton and Hove City Council. Questionnaires should be returned to the correspondence address in section 1, and must be returned in an unmarked envelope by the date stipulated in IV.3.4).
Minimum level(s) of standards possibly required:
Within Lot 1 there are aspects of the work which require the contractor to be Entrotec accredited (http://www.entrotec.com/contractors).

Within Lot 2 there are aspects of the work which require the contractor to ensure that they are satisfied that they are able to maintain managed protocol Tunstall equipment and have access to the requisite service codes where needed. No additional costs will be borne by the council for any third party support required for the provider to meets its obligations under the contract. If the winning contractor for Lot 2 is not experienced with Tunstall systems the elements of the work within Lot 2 requiring a Tunstall experienced contractor will be awarded to the winning contractor for Lot 3.
It is a requirement of Lot 3 that contractors must ensure that they are satisfied that they are able to maintain managed protocol Tunstall equipment and have access to the requisite service codes where needed. No additional costs will be borne by the council for any third party support required for the provider to meets its obligations under the contract.
Please note that if the winning contractor for Lot 2 is not experienced with Tunstall systems the elements of the work within Lot 2 requiring an Tunstall experienced contractor will be awarded to the winning contractor for Lot 3.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: We anticipate inviting to tender a minimum 5 bidders per lotObjective criteria for choosing the limited number of candidates as outlined in the Pre Qualification Document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

4480.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 28-045314 of 10.2.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.4.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Brighton and Hove City Council will incorporate a minimum 10 calendar days standstill period at the point information on the decision to award the contract is communicated to tenderers. This decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any technical specification, the identity of the successful tenderer(s) and a precise statement of when the standstill
period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated in section I.1) within the standstill period. If an appeal or challenge regarding the decision to award the contract has not been successfully resolved the Public Contracts regulations 2006 (as amended) provide for aggrieved parties who have suffered harm or are at risk of harm by a breach of the procurement
rules to take action in the High Court (England Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months) (NB this time limit may be reduced to 30 days in circumstances where the contract award has been publicised to all participants in accordance with the Regulations). Where a legal challenge is launched against the award decision Brighton and Hove City Council (the Contracting Authority as EN Standard form 02 – Contract notice 12 / 16 appropriate) is obliged to suspend the making of the contract. Where a challenge is made after the contract has
been entered into then that contract could be declared ineffective and/or shortened and/or a fine imposed by the court, but only where the court are satisfied that there has been a serious breach of the procurement rules.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.3.2013