Supply and Installation of Bus Shelters

Supply and Installation of Bus Shelters

Appointment of Commercial Partner(s) for the Supply, Installation and Maintenance of Advertising and Non-Advertising Bus Shelters within the County of Conwy, and the generation of income for the council from these.

United Kingdom-Conwy: Bus shelters

2014/S 172-305249

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Conwy County Borough Council
Corporate Procurement and Contracts Team, Bodlondeb, Bangor Road
For the attention of: Lynne Vincent
LL32 8DU Conwy
Telephone: +44 1492574118

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Housing and community amenities
Social protection
Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Supply, Installation and Maintenance of Advertising and Non-Advertising Bus Shelters within Conwy CBC.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 13: Advertising services
Main site or location of works, place of delivery or of performance: Conwy.

NUTS code UKL13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Appointment of Commercial Partner(s) for the Supply, Installation and Maintenance of Advertising and Non-Advertising Bus Shelters within the County of Conwy, and the generation of income for the council from these.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: The Contract will be for an initial term of 12 years, though the Council will have the option (at its sole discretion) to extend it for a further 5 year period.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.10.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

— This Pre-Qualification Questionnaire (‘PQQ’) has been issued by the Council as the first stage of a competitive procedure with negotiation process being conducted in accordance with the Competitive procedure with negotiation under the Public Contract Regulations 2014.
— The Competitive Procedure with Negotiation is a competitive process where negotiations are to be carried out with all the bidders still in the procurement. Following the negotiation on submitted tenders there will be a formal end to the negotiating and bidders will then be invited to submit a revised tender.
— Conwy County Borough Council is seeking bids from suitably qualified and experienced organisations for the Supply, Installation and Maintenance of Advertising and Non-Advertising Bus Shelters within the County of Conwy, and the generation of advertising income for the council from these. Subject to the successful completion of the procurement process, the Council intend to award a public services concession contract to the successful Contractor.
— The Council’s expectation is that the County wide infrastructure provision will be continuous and that the successful Contractor will ensure seamless transition between the expiry of the current Agreement and the commencement of a new Agreement, therefore ensuring a constant and consistent high quality public transport infrastructure provision to the travelling public, upon expiry of the current Agreement on the 11.4.2015.
— Of the approximate 898 bus stops / bus shelters in Conwy 55 bus shelters are currently provided, installed and maintained under a contract with Clearchannel (which commenced 1 February 1999) at GBP1 per year cost to the Council. The cost of the provision of this service has historically been covered by revenue gained through the sale by the incumbent Contractor of advertising space on approximately 54 shelter mounted panels.
— The council believes that there is scope for significant generation of income from advertising on the council’s bus shelters, via the new bus shelter contract being procured, and wishes to benefit from this income. The council wishes to receive a guaranteed income per annum from the bus shelter advertising, or a profit share (net of all costs) relating to the advertising, or a combination of both income generation approaches.
— It is anticipated that the costs and risks associated with the supply, installation, maintenance, support and monitoring (capital and on going revenue) of the infrastructure will be the responsibility of the successful supplier.
— Conwy County Borough (Conwy CB) is centrally located in North Wales. The County Borough has an area of 113,000 hectares and a population of 115,800 residents About 38 % of its area and 4 % of its population are within the Snowdonia National Park.
— Conwy County Borough is an area of outstanding landscape ranging from extensive sandy beaches and headlands to sheltered valleys, open moors and rugged mountains. Not surprisingly, its economy relies heavily upon tourism. Rural areas and their communities are dependent on agricultural and forestry activities, even though these sectors do not provide a high level of direct employment.
— The 2013 STEAM report estimates that Conwy County Borough had around 5 960 000 day visitors last year, and numbers are on an upward trend. In addition the equivalent of about 2 510 000 visitor days were spent staying overnight within Conwy. Transport spend from visitors, which is increasing year on year, is estimated to contribute about GBP 51 400 000 to the local economy.
— The Council promotes a Sustainable Procurement Policy as sustainability issues continue to gain importance, locally, nationally and globally. The Council recognise that as a local authority, it is in a particularly strong position to influence the market.
(WA Ref:14618)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The Contractor shall be expected to deliver the services subject of this contract, in as environmentally manner as possible and to work with the Council to improve sustainability through the life of this contract.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: