Supply and Installation of Depot Shutter Doors

This procurement is for the supply and installation of shutter doors for the Piccadilly Line Rolling Stock of the the London Underground.

United Kingdom-London: Shutters

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Tube Lines Ltd
15 Westferry Circus, Canary Wharf
For the attention of: Philip Lewis
E14 4HD London
UNITED KINGDOM
E-mail: philip.lewis@tubelines.com

Internet address(es):

General address of the contracting authority: http://www.tubelines.com/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Railway Transport

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TLL8165 Supply and Installation of Depot Shutter Doors.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Main site or location of works, place of delivery or of performance: Northfields and Cockfosters Depots.

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This procurement is for the supply and installation of shutter doors for the Piccadilly Line Rolling Stock of the the London Underground.
A contract agreement is sought with a view to replacing the doors during 2014 to 2015 in line with other Piccadilly Line depot upgrade works.

II.1.6)Common procurement vocabulary (CPV)

44221400 – KA13

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The supply and installation works for approximately 63 automatic high speed shutter doors at Northfields and Cockfosters Depots. Trials of doors have been carried out and the door performance specifications are now fixed, including as follows:
1/ To be suitable for depot operating requirements, door opening speed to be between 1.2 and 2.4 m/second. Closing speed 1.2 m/second.

2/ Due to site exposure to elements, doors must be designed to withstand >1 000 N /m² class 5 wind pressure (80 mph) and conforms to European Norms EN 12424.

3/ Dimensions will be approximately 4 000 mm x 4 000 mm.
3/ A full specification will be issued at tender stage.
Estimated value excluding VAT:
Range: between 250 000 and 1 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.9.2014. Completion 30.4.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A bankers bond guaranteeing performance of the contract and/or an Ultimate Holding Company Guarantee may be required. Details will be given in the Invitation to Tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be GBP and will normally be made by means of electronic funds transfer. Full details will be contained in the Invitation to Tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but in the event of a group of contractors submitting an acceptable offer it will be necessary to provide an undertaking that each company will be jointly and severally responsible for the due performance of the agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Suppliers expressing an interest will be required to successfully complete a pre-qualification questionnaire.
The Pre-qualification Questionnaire and associated documents are to be provided upon companies expressing an interest in this contract.
The Pre-qualification Questionnaire will be separately issued electronically upon request by the contact point mentioned in Section 1.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Included within Pre-qualification Questionnaire and Tender documents, including but not limited to:
— BS EN ISO 18001: 2004 or similar,
— ISO 14001:2007 EMAS or similar,
— BS EN ISO 9001: 2008 or similar certified to BS EN ISO 9001:2008 by a UKAS accreditation body or equivalent national organisation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These will be included in the Pre-qualification and Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
These will be included in the Pre-qualification and Tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: Scoring of Pre-qualification Questionnaire including experience of supply and installation of shutter doors to Railway Depots.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TLL8165

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.5.2014 – 11:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.6.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This is Tube Lines Limited’s last call for competition i.e. this notice is a call for competition in accordance with Directive 2004/17/EC. It is not intended that any further call for competition be made although Tube Lines Limited reserves the right to place further calls at its sole discretion.
Interested parties should also note:
— Tube Lines Limited’s Standard Terms and Conditions for Works. Full details will be included in the Invitation to Tender documents.
— The contract and any matters, including the disputes, arising out of it will be subject to English Law and the exclusive jurisdiction of the English Courts.
— Tube Lines Limited does not bind itself to accept any tender.
— Registration of interest in this procurement by any party does not guarantee inclusion of the party on the tender enquiry list. Tube Lines Limited shall select candidates to receive invitations to tender in accordance with objective criteria as detailed in IV.2.1 of this Notice and in the invitation to tender documents.
— Tube Lines Limited reserves the right to select those candidates with whom it wishes to negotiate. This will be done on an objective basis according to objective criteria and rules laid down by Tube Lines Limited.
— Tube Lines Limited reserves the right to disqualify any candidate which: provides information or conformations which later prove to be untrue or incorrect; or does not supply the information required by this notice or pre- qualification questionnaire; or contravenes any of the criteria detailed in Regulation 26 of The Utilities Contracts Regulations 2006.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contract and any matters, including the disputes, arising out of it will be subject to English Law and the exclusive jurisdiction of the English Courts.
The UK government has announced its commitment to greater data transparency, accordingly Tube Lines reserves the right to publishing its tender documents, contracts and data from invoices received. In so doing Tube Lines may at its absolute discretion take account of the exemptions that would be available under the Freedom of Information Act 2000 and Environmental Information Regulations 2004.
Requests for future debriefing and appeals must be made in accordance with the Utilities Contract Regulations 2006.
The Utilities Contracts Regulations 2006 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.4.2014