Supply and Installation of Mechanical Plant

Supply and Installation of Mechanical Plant

Framework Agreement for the Design, Supply and Installation of Mechanical Plant and Associated Works – Portsmouth & Surrounding Area.

United Kingdom-Portsmouth: Mechanical engineering installation works

2014/S 167-297265

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Procurement Service, Floor 1 Core 5, Civic Offices, Guildhall Square
Contact point(s): Procurement Service
For the attention of: Edward Baah-Owusu — Procurement Professional
PO1 2DR Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.portsmouth.gov.uk/procurement/index.html

Further information can be obtained from: Portsmouth City Council
Procurement Service Floor 1 Core 5/6, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: Procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Procurement Service
Procurement Service Floor 1 Core 5/6, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Tenders or requests to participate must be sent to: Portsmouth City Council
Procurement Service Floor 1 Core 5/6, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Gosport Borough Council
Town Hall, High Street
PO12 1EB Gosport
UNITED KINGDOM

Fareham Borough Council
Civic Way
PO7 8JU Fareham
UNITED KINGDOM

Havant Borough Council
Civic Centre Road
PO9 2AX Havant
UNITED KINGDOM

East Hampshire District Council
Penns Place
GU31 4EX Petersfield
UNITED KINGDOM

NHS Portsmouth – trading as Solent Supplies Team (and its successors in title)
Unit 18, Solent Industrial Estate
SO30 2FY Southampton
UNITED KINGDOM

University of Portsmouth
University House, Winston Churchill Avenue
PO1 2UP Portsmouth
UNITED KINGDOM

Portsmouth Hospitals NHS Trust – trading as Solent Supplies Team (and its successors in title)
Unit 18, Solent Industrial Estate
SO30 2FY Southampthon
UNITED KINGDOM

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the Design, Supply and Installation of Mechanical Plant and Associated Works – Portsmouth and Surrounding Area.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works

NUTS code UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 000 000 and 6 000 000 GBP
Frequency and value of the contracts to be awarded: Contracts let via the framework agreement will range in value from approximately GBP 25 000 to GBP 500 000 although there may be occasions where the value range stated is exceeded.

II.1.5)Short description of the contract or purchase(s)

Portsmouth City Council (the ‘Council’) wishes to procure a multiple contractor framework agreement for the design, supply & installation of mechanical plant & associated works.
A minimum of 8 contractors and a maximum of 12 contractors will be appointed a place on the framework. The set-up and on-going management of the framework is being led by the Council’s Housing and Property Service.
The Council estimates that the framework may be used to let approximately GBP 750 000 – GBP 1 500 000 of work per annum. The lesser value of works quoted is based upon the Council’s estimated requirements whilst the higher value is based upon the estimated requirements of the Council plus those of the other contracting authorities who will be able to access the framework agreement. Spend may exceed GBP 1 500 000 per year in the event of significant external funding becoming available.
Individual contracts let via the framework agreement will range in value from approximately GBP 25 000 to GBP 500 000, although there may be occasions where the upper value is exceeded. All contracts will be let via a mini-competition process.
The deadline for submission of requests for clarification is 22.10.2014 23:59 with the deadline for tender submissions following on 29.10.2014 15:00. The Council is aiming to have awarded the framework by 5.1.2015 with a commencement date of 1.4.2015.
Once operational the framework will be open for a maximum duration of four years during which time the Council, and the additional neighbouring contracting authorities stated below, will have the facility to utilise the agreement. The set-up of the framework will place no obligation on the Council or the neighbouring contracting authorities to use the framework agreement.
The framework agreement will be available for use by members of the Portsmouth Regional Procurement Partnership (PRPP) plus East Hampshire District Council (EHDC). The PRPP is made up of the following members:
— Portsmouth City Council
— Havant Borough Council
-— Fareham Borough Council
— Gosport Borough Council
— University of Portsmouth
— NHS Portsmouth – trading as Solent Supplies Team (and its successors in title)
— Portsmouth Hospitals NHS Trust – trading as Solent Supplies Team (and its successors in title)
A bidders briefing will be held on Tuesday 23.9.2014 09:30 – 12:00 at Chaucer House, Ground Floor Room 1, Isambard Brunel Road, Portsmouth, PO1 2DR. Interested contractors must book places via the In Tend system no later than Thursday 18.9.2014 16:00. Places will be restricted and will be allocated on a first come first served basis.
Tender documentation can be obtained from the Council’s InTend e-sourcing solution InTend using the following web address:

https://in-tendhost.co.uk/portsmouthcc/aspx/home

II.1.6)Common procurement vocabulary (CPV)

453510004533100045332000453100007132100071334000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework agreement will primarily be used to let contracts for the delivery of design, supply & installation of mechanical plant and associated works required at residential, educational and commercial properties.
Each contract let via the framework agreement will differ in scope; however the general scope of works covered under the framework agreement includes for, but is not limited to, the following:
— Supply and installation of mechanical plant and associated electrical services.
— Boiler and heating
— Domestic hot and cold water
— Natural and mechanical ventilation systems.
— Renewable and low energy technology
— Contractor design systems such as building management systems and automatic control systems.
In establishing the framework the Council is inviting bids against a dummy school heating replacement project. A complete specification, associated documentation and pricing schedule are included within the tender pack.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc

Minimum level(s) of standards possibly required: As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc

Minimum level(s) of standards possibly required:

As defined within the ‘Instructions to Tenderers’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Quality. Weighting 30

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LAH/683HHPR/1091/14/FW

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.10.2014 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.10.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: August 2018.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.9.2014