Supply and Installation of Point of Use and Bottled Water Coolers

Supply and Installation of Point of Use and Bottled Water Coolers

Lot 1. Water Cooler equipment free standing and counter top. About 200 units. Bottled water (undelivered price).

United Kingdom-London: Drinking-water distribution

2014/S 178-314302

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

St George’s Healthcare NHS Trust
Procurement, 2nd Floor, Lanesborough Wing, Blackshaw Road
For the attention of: Mr Michael Materesi
SW17 0QT London
UNITED KINGDOM
Telephone: +44 2087253541
E-mail: michael.materesi@stgeorges.nhs.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply, Installation, Sanitisation and Maintenance of Point of Use and Bottled Water Coolers.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: St Georges Healthcare NHS Trust,
Blackshaw Road,
SW17 0QT.

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 36

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 150 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Trust will appoint a supplier in relation to the following lots. The contract will be awarded for 3 years with option to extend for up to a further 1 year.
The tender is divided into 2 lots as follows:
Lot 1.
Water Cooler equipment free standing and counter top. About 200 units.
Bottled water (undelivered price)
Distribution — fixed % on-cost for distribution of bottled water, cups and non-core products.
Maintenance and Sanitation of Free Standing Counter Top Equipment.
Lot 2.
Plumbed-in water and water cooler/boiler combinations or rental/purchase. About 100 POU units.
Prices for plumbed-in coolers and cooler/boiler combinations must include all costs i.e. installation (within 2 metres) of a power and water supply, bi-annual fillter change and sanitisation and maintenance in accordance with the European Point of Use Drinking Water Association (EPDWA), British Water Cooler Association (BWCA) and/or European Bottled Water Association (EBWA) Certification. A price is also required for additional piping, per metre, over and above 2 m, to include installation costs.
Delivery will be required to locations within the Trust and/or other Trust sites.
Any acceptance will be on a complete all items basis within Lot 1 and/or Lot 2 and on a Trust bais and incomplete offers may not be considered. A contractor’s capacity to supply will be taken into account when considering appointment.

II.1.6)Common procurement vocabulary (CPV)

6511100031141000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The tender is divided into 2 lots as follows:
Lot 1.
Water Cooler equipment free standing and counter top. About 200 units.
Bottled water
Distribution
Maintenance and Sanitation of Free Standing Counter Top Equipment.
Lot 2.
Plumbed-in water and water cooler/boiler combinations or rental/purchase. About 100 POU units
Plumbed-in coolers and cooler/boiler combinations must include maintenance in accordance with the European Point of Use Drinking Water Association (EPDWA), British Water Cooler Association (BWCA) and/or European Bottled Water Association (EBWA) Certification.
Delivery will be required to locations within the Trust and/or other Trust sites.
Any acceptance will be on a complete all items basis within Lot 1 and/or Lot 2 and on a Trust basis and incomplete offers may not be considered. A contractor’s capacity to supply will be taken into account when considering appointment.
Estimated value excluding VAT: 150 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Optional 1 year extension.
Provisional timetable for recourse to these options:
in months: 30 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 0

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Water Cooler Equipment free standing and counter top

1)Short description

Lot 1.
Water Cooler equipment free standing and counter top. About 200 units.
Bottled water and distribution.
Maintenance and Sanitation of Free Standing Counter Top Equipment.

2)Common procurement vocabulary (CPV)

6511100031141000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Plumbed-in water and water cooler/boiler combinations rental or purchase

1)Short description

Lot 2.
Plumbed-in water and water cooler/boiler combinations or rental/purchase. About 100 POU units.
Plumbed-in coolers and cooler/boiler combinations must include maintenance in accordance with the European Point of Use Drinking Water Association (EPDWA), British Water Cooler Association (BWCA) and/or European Bottled Water Association (EBWA) Certification.
Delivery will be required to locations within the Trust and/or other Trust sites.
Any acceptance will be on a complete all items basis within Lot 1 and/or Lot 2 and on a Trust basis and incomplete offers may not be considered. A contractor’s capacity to supply will be taken into account when considering appointment.

2)Common procurement vocabulary (CPV)

6511100031141000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PRO/0959/2014

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.10.2014 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.10.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3-4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.lppsourcing.org You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing user-name and password.

In order to register for a free account, please follow the link above and create an account for your organisation. Please, wherever possible, use a generic organisation group email address, rather than addresses of individual staff members, to avoid communications and notifications being missed. Only one account for each supplier should be created.
If you have any queries, please do not hesitate to contact me.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
Please ensure you follow any instruction provided to you.
The deadline for submitting your response(s) is 19.10.2014 (17:00). Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any technical difficulties please contact the Due North Help-desk on call +44 8452930459 (08:30 until 17:30 Monday to Friday except Bank Holidays) or e-mail support@duenorth.com

Expressions of Interest must be submitted through the Due North eTendering portal. St Georges Healthcare NHS Trust must not be contacted directly in relation to this contract and will only address questions raised through the Due-North eTendering portal and will not reply to any such direct emails or telephone calls.
When required, pricing must be in Sterling and payments under the contract will be made in GBP.
The contract is expected to last for 36 months with possible extensions of up to a further 1 x 12 month options. The value range includes all possible extensions if utilised.
The contract will be governed by English law.
St Georges Healthcare NHS Trust reserves the right to annul the tendering process and not award a contract.
If and when this requirement is offered to tender, this may be done in whole or in part via electronic means using the Internet.
The selected suppliers will be expected to supply, possibly install and maintain the equipment at St. George’s NHS Trust.
The tender exercise will be coordinated through a procurement panel of representatives. Further information will be sent out in the tender documentation.
Bidder clarifications, if applicable, will be held after receipt of the Invitation to Tender Documents have been returned and suppliers must make themselves available for them.
St Georges Healthcare NHS Trust does not bind itself to accept the lowest offer or any offer either in part, each item for this purpose being treated as separately.
St Georges Healthcare NHS Trust cannot be held responsible for any costs incurred by offerors in relation to the preparation of their and any subsequent post offer clarifications.
Suppliers must use the file reference PRO/0959/2014 in all correspondence.
Suppliers must follow the instructions fully.
Suppliers must complete their PQQ document set before the deadline as set out in this notice.
Suppliers must comply with all of the requests within this OJEU notice and subsequent tender requirements or they may not be considered.
The contract is for the benefit of St Georges Healthcare NHS Trust and any other non-NHS bodies which the participants deem necessary for the delivery of services or goods, local authorities, other government departments or non-departmental public bodies charged with the delivery of healthcare or health related services.
For the avoidance of doubt, this Contract will be for the benefit of St Georges Healthcare NHS Trust.
PQQ documents and associated information will be available form midnight on the 12.9.2014. any questions regarding the PQQ set must be received through the Due-North eTendering portal and must be received no later than 17:00 on the 19.10.2014.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.9.2014