Supply Integrated HR and Payroll Software System
Ceredigion County Council requires a modern, integrated, flexible administrative and management information system to support its human resource needs.
United Kingdom-Aberystwyth: Software package and information systems
2013/S 223-387873
Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Rhoddfa Padarn
Contact point(s): Financial Services
For the attention of: George Ryley
SY23 3UE Aberystwyth
UNITED KINGDOM
Telephone: +44 1970633647
Internet address(es):
General address of the contracting authority: http://www.ceredigion.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0491
Further information can be obtained from: Cyngor Sir Ceredigion County Council
Contact point(s): Financial Services
For the attention of: George Ryley
UNITED KINGDOM
Internet address: www.etenderwales.bravosolution.co.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cyngor Sir Ceredigion County Council
UNITED KINGDOM
Internet address: http://www.etenderwales.bravosolution.co.uk
Tenders or requests to participate must be sent to: Cyngor Sir Ceredigion County Council
UNITED KINGDOM
Internet address: http://www.etenderwales.bravosolution.co.uk
Public order and safety
Environment
Housing and community amenities
Social protection
Recreation, culture and religion
Education
Section II: Object of the contract
Purchase
Main site or location of works, place of delivery or of performance: Penmorfa, Aberaeron, Ceredigion SA46 0PA.
NUTS code UKL1
The Council employs circa 4 000 staff across a wide range of post types, for example, Professional, Managerial, Administrative, Secretarial and Clerical, Technical and Manual, Teaching and Education Advisors with varying salary scales and terms and conditions.
Requirements are:
Key requirements:
1 Integration
2 Employee Status
3 Once only data entry
4 Web-enablement
5 Workflow capacity
6 Audit facilities
General requirements:
1 Strategic Partnership
2 Ease of use
3 Access Control
4 Data Currency, Accuracy and Auditability
5 Management Information/Decision Support
6 Formal Reporting Requirements
7 Organisational Structure Standardisation of Codes
Detailed functional requirements:
1 Recruitment process
2 People Record Management
3 Employee Management
4 Establishment Management
5 HR Information
6 Training Employees
5.Payroll functionality
Please note that the Council uses SQL servers and the proposed system MUST be compatible with them.
NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code PQQ: pqq_31130 within the appropriate area.
48000000, 48219300, 48450000
Description of these options: An initial contract period of 7 years with an option to extend for a further 3 years.
Section III: Legal, economic, financial and technical information
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) Candidates may not be selected to tender if they have been loss-making in any of the last 2 financial years. The buyer may make an exception if the candidate can explain why these losses should not be seen as representing a significant risk to their financial stability.
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
A statement in relation to operation in accordance with an ISO 27001 Information Security Management Standard or an equivalent standard.
Statements in relation to minimum and essential system requirements.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: Supplier Acceptability
Economic / Financial Standing
Capacity & Capability
Management
Equal Opportunities
Sustainability
Health & Safety
Essential Contract Requirements – Insurances, Delivery of an in-house solution, SQL Compatibility, ISO27001 or equivalent, Essential Technical Requirements and Minimum System Requirements(Pass/Fail)
Technical Ability (Scored)
The 5 PQQ submissions that have satisfied the mandatory criteria and have received the highest scores will be invited to tender.
Section VI: Complementary information
All tender costs and liabilities incurred by the bidders shall be the sole responsibility of bidders
The contracting authority reserves the right to award the contract in whole or in part.
The contracting authority reserves the right to annul the tendering process and not award any contract.
All documents to be priced in sterling and all payments made in sterling
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the etenderwales portal (this is only required once)
— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
— Click the ‘Suppliers register here’ link
— Agree to the terms and conditions and click ‘continue’
— Enter your correct business and user details
— Note the username you chose and click ‘Save’ when complete
— You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
— Login to the portal with the username/password
— Click the ‘PQQs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires open to any registered supplier)
— Click on the relevant PQQ to access the content.
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.
— This will move the PQQ into your ‘My PQQs’ page. (This is a secure area reserved for your projects only)
— Click on the PQQ code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box
3. Responding to the tender
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting)
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
— email: help@bravosolution.co.uk
— Phone: +44 8003684850/
(WA Ref:3743)
VI.5)Date of dispatch of this notice:14.11.2013