Supply of Janitorial Products to MOD

Supply of Janitorial Products to MOD

Supply of Janitorial, Garden and Waste and Miscellaneous Hardware Products.

United Kingdom-Bristol: Miscellaneous articles

2014/S 068-116446

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

JSC/LCS, JSC/LCS
Elm 2B, Neighbourhood 4, MOD Abbey Wood
For the attention of: Mr Alan Cuer
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067983552
E-mail: DESCommodities-MGS-Comrcl-3D1@mod.uk
Fax: +44 1179183907

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of Janitorial, Garden and Waste and Miscellaneous Hardware Products.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 and 4 325 000 GBP

II.1.5)Short description of the contract or purchase(s)

Miscellaneous articles. Miscellaneous hand tools. Brooms and brushes and other articles of various types. Paper hand towels. Generators. Ladders. Miscellaneous gardening equipment. Waste and rubbish containers and bins. Cleaning and polishing products. Lawnmowers. The Medical and General Stores Team (M&GS) welcome expressions of interest from suppliers for the Supply of Janitorial, Garden & Waste and Miscellaneous Hardware Products under a 4 Year Enabling Contract. The supplier will be required to supply products within the Defence Accommodation Stores (DAS) range and will provide tri-service (Land, Sea and Air) support to UK and overseas Operational units. This is a multi-stakeholder contract that supported by the M&GS and Maritime Platform System (MPS). The requirement is advertised in 3 Lots (Janitorial Products, Garden and Waste Products and Miscellaneous Hardware Products) covering approximately 180 different types of product and equipment and will be direct delivery to locations within the U.K.
II.1.6)Common procurement vocabulary (CPV)

44423000, 44512000, 39224000, 33763000, 31120000, 44423200, 16160000, 34928480, 39800000, 16311000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Supply of Janitorial Products

1)Short description

The supply of Janitorial Products within the Defence Accommodation Stores (DAS) range currently in-service within the Ministry of Defence. The range is supported by the M&GS and Maritime Platform System (MPS) covering approximately 116 different types of product and equipment including brooms, dustpans, mops, buckets, squeegees, scrubbers, sponges and paper towels. The products and equipments will require direct delivery to locations within the U.K.
2)Common procurement vocabulary (CPV)

39224000, 33763000, 39830000

3)Quantity or scope

Estimated value excluding VAT: 3 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Supply of Garden and Waste Products

1)Short description

The supply of Garden and Waste Products within the Defence Accommodation Stores (DAS) range currently in-service within the Ministry of Defence. The range is supported by the M&GS and Maritime Platform System (MPS) covering approximately 39 different types of product and equipment including garbage cans, bins, refuse sacks, lawn mowers, forks, spades, shovel, wheel barrows, hoses and watering cans. The products and equipments will require direct delivery to locations within the U.K.
2)Common procurement vocabulary (CPV)

16160000, 16311000, 34928480

3)Quantity or scope

Estimated value excluding VAT: 718 333 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Supply of Miscellaneous Hardware Products

1)Short description

The supply of Miscellaneous Hardware Products within the Defence Accommodation Stores (DAS) range currently in-service within the Ministry of Defence. The range is supported by the M&GS and Maritime Platform System (MPS) covering approximately 21 different types of product and equipment including Ironing boards, rat traps, sprayers, fog generators and ladders. The products and equipments will require direct delivery to locations within the U.K.
2)Common procurement vocabulary (CPV)

44423000, 44512000, 31120000, 44423200

3)Quantity or scope

Estimated value excluding VAT: 606 666 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Before accepting a Tender, the Authority may require a bank guarantee or parent company guarantee or other guarantees of performance to be provided.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders are to be priced in GBP Sterling and payment will be made in GBP Sterling or any other currency adopted by the UK.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Description of particular conditions: Please note that the requirement to which this notice relates comes under Logistic Commodities and Services (LCS), formed 1 August 2011. LCS is determining the future strategy for all commodities and services within its remit and may in the future place a contract for the supply of services which may include the provision of articles (or services) which are covered by this notice. In this event the Authority may satisfy its requirement from the LCS service contract and no further orders will be placed against any framework arising from this notice. Alternatively, the Authority may appoint a Managing Agent to operate the framework/contract arising from this notice; novate the Agreement to a Managing Agent or third party; or assign the benefit of the Agreement to a Managing Agent . Further details will be provided in the Tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: An assessment will be undertaken on your financial status. An overall pass/fail assessment will be made after considering areas such as turnover, profit, net assets, liquidity, debt v equity and capacity. Financial Risk Management companies, such as Company Watch and associated credit scoring, will be utilised as part of this process.
A low turnover compared to annual contract value will not automatically exclude the Potential Provider from being selected to Tender. If the annual contract value is greater than 40 % of the Potential Providers annual turnover, the Potential Provider should:
1) Provide any additional information showing it has sufficient economic and financial resources to deliver the requirement; and
2) State whether the Potential Provider is willing to provide the Authority with a bank guarantee or parent company guarantee or other guarantees of performance.
This assessment of Economic and Financial Standing will be conducted as part of the Dynamic Pre Qualification Questionnaire evaluation.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: Potential Provider responses to the PQQ will be marked and scored as Pass / Fail against the following criteria:
Part 1: Form B – Grounds for mandatory rejection.
Part 1: Form C – Grounds for discretionary rejection.
Part 1: Form D – Economic and Financial Standing. Potential Provider responses to the PQQ for Part 2: Form F: Defence Sector and Project Specific Questions will be marked and scored against the following criteria: Technical Capability, Supply Chain Management, Performance Management and Sustainability. The questions detailed in this section will be weighted and scored to provide a Total Weighted score for each Potential Provider. PQQ responses in this section will be marked against the following criteria;
0 – No answer provided;
1 – Poor: Limited response provided. Insufficient evidence given to provide confidence.
2 – Satisfactory: Broadly acceptable response but lacking specific detail or examples.
3 – Good: Sufficient detail gives confidence that the requirement can be met.
4 – Very Good: Detailed answer with specific examples. High confidence that requirement could be met.
5 – Excellent: Full and comprehensive response with specific examples that exceed the requirements of the question.
The Authority will restrict the number of Potential Providers Invited to Tender to a maximum of 8 per Lot. Potential Providers will need to achieve an minimum Total Weighted Percentage of 40 % (2 out of 20 marks) to be considered for an Invitation to Tender (ITT) and will be ranked according to their Total Weighted Percentage. If a Potential Provider achieves the minimum Total Weighted Percentage, but is not ranked within the maximum of 8 Potential Providers PER LOT, then they will NOT receive and Invitation to Tender (ITT).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

MEDGS/00231
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

6.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2 April 2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.
https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on http://www.contracts.mod.uk. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 234F2TW2JV. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents. If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0845 270 7099.

GO Reference: GO-201443-DCB-5578375

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

JSC/LCS, JSC/LCS
Elm 2B, Neighbourhood 4, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: DESCommodities-MGS-Comrcl-3D1@mod.uk
Telephone: +44 3067983552
Fax: +44 1179183907

Body responsible for mediation procedures

JSC/LCS, JSC/LCS
Elm 2B, Neighbourhood 4, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: DESCommodities-MGS-Comrcl-3D1@mod.uk
Telephone: +44 3067983552
Fax: +44 1179183907

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.4.2014