Supply Laboratory Information Management System

Barnsley and Rotherham NHS Foundation Trusts are inviting bids from a number of organisations who might be able to provide the Trust with a New Pathology Laboratory Information Management System.

United Kingdom-Barnsley: Installation services of laboratory equipment

2015/S 151-278342

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Barnsley NHS Foundation Trust
BHNFTT1360A
Gawber Road
For the attention of: Mr Martin Ball
S75 2EP Barnsley
UNITED KINGDOM
Telephone: +44 1226433917
E-mail: martinball@nhs.net

Internet address(es):

General address of the contracting authority: http://www.barnsleyhospital.nhs.uk/

Further information can be obtained from: Barnsley NHS Foundation Trust
BHNFTT1360A
Barnsley Hospital NHS Foundation Trust, Gawber Road
For the attention of: Mr Martin Ball
S75 2EP Barnsley
UNITED KINGDOM
Telephone: +44 1226433917
E-mail: martinball@nhs.net

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Barnsley NHS Foundation Trust
BHNFTT1360A
Barnsley Hospital NHS Foundation Trust, Gawber Road
For the attention of: Mr Martin Ball
S75 2EP Barnsley
UNITED KINGDOM
Telephone: +44 1226433917
E-mail: martinball@nhs.net

Tenders or requests to participate must be sent to: Barnsley NHS Foundation Trust
BHNFTT1360A
Barnsley Hospital NHS Foundation Trust, Gawber Road
For the attention of: Mr Martin Ball
S75 2EP Barnsley
UNITED KINGDOM
Telephone: +44 1226433917
E-mail: martinball@nhs.net

I.2)Type of the contracting authority

Other: NHS Health

I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Rotherham NHS Foundation Trust
Moorgate Road
S60 2UD Rotherham
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

BHNFTT1360A – New Pathology Laboratory Information Management System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

CONTRACT-9YUH-5JAORT
Barnsley and Rotherham NHS Foundation Trusts are inviting bids from a number of organisations who might be able to provide the Trust with a New Pathology Laboratory Information Management System (LIMS) (See specification of requirements set out in out ITT for detailed specification of needs).
The Trusts are considering both a Capital purchase of a new LIMS and associated revenue costs or the option to have a fully managed LIMS hosted either on or offsite over a seven year term. Bidders will be asked to quote for both in pricing offer schedule. The LIMS will be required to run 24/7 7 days per week across both sites.
The current LIMS is no longer fit for purpose and needs to be replaced. Both hospitals have undergone significant changes in recent years and now require a more sophisticated Pathology Laboratory Information Management System (LIMS) to support operational requirements.
The current LIMS system is Clinisys WinPath V5, integrated across Pathology at Barnsley and Rotherham sites. The opportunity for suppliers is to become the new LIMS provider for the Joint Pathology Service to meet the enhanced functionality required by a modern laboratory service as set out in the OBS. The supplied product MUST be able to work seamlessly across the two Pathology service sites, delivering all disciplines of Pathology and support Mortuary services in the two Trusts.
It is anticipated that the LIMS will be required to:
— Support electronic requests from any location and any authorised professional in the area serviced by the laboratory. This would include GP practices, treatment and diagnostic centres, wards, clinics. This will be via HL7 and/or XML messaging, receiving a message from Sunquest ICE;
— Deliver status reports back to the requester and results to the requestor and the data spine using Sunquest ICE where possible;
— Use the NHS number as the key patient identifier;
— Support a centralised patient master index.
The primary objective of the procurement is to implement an updated integrated pathology laboratory Information Management System (LIMS) that will support the Pathology Partnership and will deliver the functionality and benefits identified in the Output Based Specification.
The overall objectives of the system are to:
— Improve the quality, efficacy and efficiency of the diagnostic services provided on behalf of patients;
— Improve resource utilisation through capacity rationalisation and best practice roll out;
— Minimise staff training through adoption of a common user interface and client architecture;
— Improve staff resource management through the adoption of common systems and standards;
— Improve pathology service accessibility and delivery to primary care providers;
— Reduce overall maintenance and support costs of the LIMS;
— Improve average turn-around times;
— Support the development of the diagnostic information transfers to support Integrated Care Record Service (ICRS) and conform to the NHS Executive’s Information for Health strategy.
In order to meet these objectives, the procured system must:
— Meet the mandatory operational requirements of pathology users as set out in the OBS;
— Patient care and experience will not be compromised during or after the changeover;
— The deployment of LIMS maintains business as usual during the implementation phase and on-going period of use;
— Support to the reconfiguration of pathology services and establishment of the Pathology Partnership;
— Enables re-engineering of pathology workload;
— The affordability of LIMS is balanced with system features to support operational developments;
— Communications and change management happens in a timely manner to ensure that there is buy-in from the users of the solution;
— Provision of extensive user configurable reporting and analysis capability to allow the pathology department to deliver corporate and statutory information;
— Provide in-built quality control and audit mechanisms to support clinical governance, clinical audit and infection control;
— Provide Trust management with a comprehensive user configurable workload, cost and activity analysis capability;
— Provide a common ‘look and feel’ across all disciplines to minimise training and re-training costs.

II.1.6)Common procurement vocabulary (CPV)

51430000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

CONTRACT-9YUH-5JAORT.
Estimated value excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Please take into consideration ALL detailed requirements outlined in the specification and OBS Response Document. We asking bidders to cost both a capital purchase of the LIMS including support/maintenance costs and a fully managed service option hosted on or offsite. Whole life costs are required over a 7 year term for both solutions.
Provisional timetable for recourse to these options:
in months: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 0 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See invitation to tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See draft contract embedded within the invitation to tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See invitation to tender documentation (Section 2.1).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See invitation to tender documentation.
Minimum level(s) of standards possibly required: See invitation to tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See invitation to tender documentation (Section 1.3 OBS Specification).
Minimum level(s) of standards possibly required:
See invitation to tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: See invitation to tender documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0021

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.8.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.8.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 23.9.2015 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Trust governance and standards.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Barnsley Hospital NHS Foundation Trust
Gawber Road
S752EP Barnsley
UNITED KINGDOM
E-mail: tspensley@nhs.net
Telephone: +44 226730000

Body responsible for mediation procedures

Barnsley Hospital NHS Foundation Trust
Gawber Road
S752EP Barnsley
UNITED KINGDOM
E-mail: tspensley@nhs.net
Telephone: +44 1226730000

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.8.2015