Supply of a Lecture Capture System
The supplier must provide appropriate costings and estimates of effort (from a supplier and Newcastle staffing perspective) for the transition to production, including a detailed implementation and migration plan.
United Kingdom-Newcastle upon Tyne: Television and radio receivers, and sound or video recording or reproducing apparatus
2016/S 162-292890
Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Newcastle University
2nd Floor South, Higham House, New Bridge Street West
Contact point(s): https://procontract.due-north.com/Login
For the attention of: Dave Anderson
NE1 8AF Newcastle upon Tyne
United Kingdom
Telephone: +44 1912085360
E-mail: Dave.Anderson@ncl.ac.uk
Fax: +44 1912088845
Internet address(es):
General address of the contracting authority: www.ncl.ac.uk
Address of the buyer profile: https://procontract.due-north.com/Login
Electronic access to information: https://procontract.due-north.com/Login
Electronic submission of tenders and requests to participate: https://procontract.due-north.com/Login
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Purchase
NUTS code UKC22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
Newcastle University has an established lecture capture system, branded internally as ReCap, which is now firmly embedded within our Learning and Teaching Strategy. ReCap is an on-premises hosted solution and is used extensively across our Newcastle campus and extends to our branch campuses in London and Malaysia. We currently make in excess of 30 000 recordings and receive over 680 000 recording views per year. Recordings can be scheduled in a total of 234 learning and teaching spaces across our Newcastle and branch campuses where the system currently records the presenters voice and any input sources (including dual projection where installed) via the main AV display. Lecture capture hardware (comprising a dedicated capture PC, USB capture device, USB boundary microphone and visual recording indicator) is installed in 195 venues and schedulable recorder software is installed on teaching PCs (using a USB capture device and USB boundary mic) in the other 39 venues. We are seeking tenders for a Lecture Capture System that will meet the technical specification for the system and it is vital that those tendering explain how migration from our existing system to their proposed system will be achieved and supported. The supplier must provide appropriate costings and estimates of effort (from a supplier and Newcastle staffing perspective) for the transition to production, including a detailed implementation and migration plan. Our current agreement expires on 31.7.2017. The scope of this tender is for a system which will meet the following requirements: 1. To provide a scalable, centralised and automated on-premises lecture capture system, at low cost, that is capable of meeting the needs of the University and its branch campuses. The proposed system must be able to support and exceed our recording and viewing numbers. 2. To provide a low cost, scalable in-venue solution requiring minimal support staffing and administrative overheads. 3. To provide a personal desktop capture system for both staff and students 4. To provide a smooth migration from our existing system, all training and support of student access to existing recordings 5. To provide consultancy as required to ensure the successful project completion within the dates identified in the Invitation to Tender document and all ongoing maintenance and support of the system for the duration of the contract as outlined in the same document. Suppliers should register their interest to access the tender documentation here:https://procontract.due-north.com/Login
II.1.6)Common procurement vocabulary (CPV)
32300000, 72313000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.2.1)Total quantity or scope:
Newcastle University has an established lecture capture system, branded internally as ReCap, which is now firmly embedded within our Learning and Teaching Strategy. ReCap is an on-premises hosted solution and is used extensively across our Newcastle campus and extends to our branch campuses in London and Malaysia. We currently make in excess of 30 000 recordings and receive over 680 000 recording views per year. Recordings can be scheduled in a total of 234 learning and teaching spaces across our Newcastle and branch campuses where the system currently records the presenters voice and any input sources (including dual projection where installed) via the main AV display. Lecture capture hardware (comprising a dedicated capture PC, USB capture device, USB boundary microphone and visual recording indicator) is installed in 195 venues and schedulable recorder software is installed on teaching PCs (using a USB capture device and USB boundary mic) in the other 39 venues. We are seeking tenders for a Lecture Capture System that will meet the technical specification for the system and it is vital that those tendering explain how migration from our existing system to their proposed system will be achieved and supported. The supplier must provide appropriate costings and estimates of effort (from a supplier and Newcastle staffing perspective) for the transition to production, including a detailed implementation and migration plan. Our current agreement expires on 31.7.2017. The scope of this tender is for a system which will meet the following requirements:- 1. To provide a scalable, centralised and automated on-premises lecture capture system, at low cost, that is capable of meeting the needs of the University and its branch campuses. The proposed system must be able to support and exceed our recording and viewing numbers. 2. To provide a low cost, scalable in-venue solution requiring minimal support staffing and administrative overheads. 3. To provide a personal desktop capture system for both staff and students 4. To provide a smooth migration from our existing system, all training and support of student access to existing recordings 5. To provide consultancy as required to ensure the successful project completion within the dates identified in the Invitation to Tender document and all ongoing maintenance and support of the system for the duration of the contract as outlined in the same document. Suppliers should register their interest to access the tender documentation here:https://procontract.due-north.com/Login
The initial contract will be for 3 years, with a further 12 month option available subject to mutual agreement.
Estimated value excluding VAT:
Range: between 500 000 and 1 500 000 GBP
II.2.2)Information about options
Description of these options: For the purposes of licencing (and maintenance & support) of the Lecture Capture System, the initial contract will be for three years and will commence on 1.8.2017, ending on 31.7.2020.
A further 12-month contract may be awarded to run from 1.8.2020, subject to mutual agreement. This option will be taken up on or before 31.8.2019.
Provisional timetable for recourse to these options:
in months: 25 (from the award of the contract)
II.2.3)Information about renewals
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
depending on the status of the supplier.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: The contract should not account for more than 50 % of the Tenderers annual turnover.
III.2.3)Technical capacity
As detailed in the Invitation to Tender Document.
Minimum level(s) of standards possibly required:
As detailed in the Invitation to Tender Document.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: yes
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.5)Date of dispatch of this notice:
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