Supply LED Video Screens

Supply LED Video Screens

Supply of large LED Display screens (x4); Supply and installation of Support structures (x4); Content Management System (Hardware and software) (x1); Service and Support Agreement; and Warranty of the Supplies.

United Kingdom-Enfield: Display screens

2013/S 185-318956

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lee Valley Regional Park Authority
Myddelton House, Bulls Cross
Contact point(s): Parklands & Venues
For the attention of: Justin Baker
EN2 9HG Enfield
UNITED KINGDOM
Telephone: +44 1992717711
E-mail: procurement@leevalleypark.org.uk
Fax: +44 1992719937

Internet address(es):

General address of the contracting authority: www.leevalleypark.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0125

Further information can be obtained from: Lee Valley Regional Park Authority
Myddelton House, Bulls Cross
Contact point(s): Resources & Business Development (Procurement)
For the attention of: Matthew Jones (Procurement)
EN2 9HG Enfield
UNITED KINGDOM
Telephone: +44 1992717711
E-mail: procurement@leevalleypark.org.uk
Fax: +44 1992719937
Internet address: www.leevalleypark.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Lee Valley Regional Park Authority
Myddelton House, Bulls Cross
Contact point(s): Resources & Business Development (Procurement)
For the attention of: Matthew Jones (Procurement)
EN2 9HG Enfield
UNITED KINGDOM
Telephone: +44 1992717711
E-mail: procurement@leevalleypark.org.uk
Fax: +44 1992719937
Internet address: www.leevalleypark.org.uk

Tenders or requests to participate must be sent to: Lee Valley Regional Park Authority
Myddelton House, Bulls Cross
Contact point(s): Chief Executive
For the attention of: Committee & Member Services
EN2 9HG Enfield
UNITED KINGDOM
Telephone: +44 1992717711
Fax: +44 1992719937
Internet address: www.leevalleypark.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

LED Video Screens.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Lee Valley Velodrome, North East Concourse, Olympic Park, London, E20 3EL.
NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Lee Valley Regional Park Authority (hereinafter “the Authority”) has a requirement for large LED Video Screens for use at the Lee Valley VeloPark, and therefore requires a turnkey solution that encompasses all of the following aspects:
– Supply of large LED Display screens (x4);
– Supply and installation of Support structures (x4);
– Content Management System (Hardware and software) (x1);
– Service and Support Agreement; and
– Warranty of the Supplies.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=108481

II.1.6)Common procurement vocabulary (CPV)

30231300, 32351200, 31711200, 71356300, 72611000, 51310000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Authority is seeking a cost effective proposal for the delivery of the Supplies outlined in this contract notice and further detailed in the Tender Documents.
For the avoidance of doubt, the Authority‘s estimated outline budget for this contract is 375,000 GBP to 450,000 GBP.
It is a main requirement that the Authority will be able to purchase screens of the same specification, or an improved specification, at the contract price throughout the duration of the contract.
The lead time of additional purchases should be equal to that of the initial order, or shorter, without increasing the shipping, delivery or installation costs.
Tenderers must ensure that they include all the associated delivery, shipping and installation costs within the Pricing Schedule of their Tender proposal.
Estimated value excluding VAT:
Range: between 375 000 and 450 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The term of the Contract will be a five (5) year period, with a provision for the Authority to terminate the Contract at its discretion at break points at the end of the third and fourth years of the term.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority reserves the right to require guarantees, bonds, collateral warranties and other forms of security as appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Authority’s payment terms are 30 days in arrears from the date of receipt of a valid invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a consortia bid being accepted it is anticipated that all members of the consortium will be jointly and severely liable for all obligations imposed by the contract terms and conditions. In the event of a successful consortia bid the Authority may advise that the consortia takes a particular legal form and that single consortia member takes primary responsibility and that the contracting authority contracts with a single lead member or that each member undertakes joint and several liability irrespective of the legal form adopted. Applicants must provide full details their proposed contracting structures.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contract between the Authority and any successful Supplier in respect of this contract opportunity will be in the form of a bespoke Contract drawn up by the Authority.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
(4) All candidates will be required to provide a statement, covering the 2 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(5) Presentation of the candidate’s balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the bidder is established for the preceding three (3) years.
(6) A statement of the candidate’s overall turnover and the turnover related to similar activities covered by this contract, for the two (2) previous financial years.
(7) All candidates are required to provide audited and signed accounts for the past three (3) years within their submission.
Minimum level(s) of standards possibly required: As set out within the Tender Documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(3) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(4) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(5) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(6) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(7) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(8) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(9) All candidates will be required to provide a schedule of not less than two (2) customers to whom similar and relevant Supplies have been supplied and who would be willing to provide a satisfactory reference.
(10) It is a minimum requirement that the LED screens conform to CE standards for the European Community and should meet the standards detailed in the Tender Documents or equivalent.
Minimum level(s) of standards possibly required:
As detailed within the Tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Quality. Weighting 50

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

LVRPA507G1302-LVS
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

15.11.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Place:

Committee & Member Services, Main Office, Myddelton House, Bulls Cross, Middlesex, EN2 9HG, UK.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: The next Contract Notice would be expected to be published in 2018 (if required).
VI.2)Information about European Union funds
VI.3)Additional information

To formally express your interest (EOI) and to receive the Tender Documents for this Contract opportunity, please contact the Procurement Team via the email address provided below.
Please ensure you quote the following contract reference ‘LVRPA507G1302-LVS – EOI’ as the subject field reference.
Contact: Matthew Jones (Procurement),
Email: procurement@leevalleypark.org.uk

Please note the Tender return deadline is 12.00 Noon, 15 November 2013.
(MT Ref:108481)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court, Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Lee Valley Regional Park Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to Tenderers. This period allows unsuccessful Tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

20.9.2013