Supply Legal Case Management System to City of London Corporation
The legal case management system must integrate with MS Outlook/Office 365.
United Kingdom-London: IT services: consulting, software development, Internet and support
2018/S 152-349089
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
City of London, Guildhall, PO Box 270
London
EC2P 2EJ
United Kingdom
Contact person: Alex Lindsay
E-mail: Alex.lindsay@cityoflondon.gov.uk
NUTS code: UKI
Address of the buyer profile: www.capitalesourcing.com
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
Legal Case Management System
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
The City of London Corporation requires a fully integrated specialist legal case management system (LCMS). The LCMS must integrate with MS Outlook/Office 365, offer comprehensive integrated document management functionality, comply with current ICT and data security standards and fit with the City of London Corporation’s operating systems and software.
Suppliers must offer the options of an externally hosted solution or one that operates on the City of London Corporation’s own servers as both options are being considered.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
City of London
II.2.4)Description of the procurement:
The City of London Corporation requires a fully integrated specialist legal case management system. Suppliers must offer the options of an externally hosted solution or one that operates on the City of London Corporation’s own servers as both options are being considered.
The legal case management system must integrate with MS Outlook/Office 365, offer comprehensive integrated document management functionality, comply with current ICT and data security standards and fit with the City of London Corporation’s operating systems and software as follows:
1) Windows10 Enterprise – version 1067 (Build 14393.2312);
2) Microsoft Office 365 ProPlus – Version 1805 (Build 9330.2118);
3) Internet Explorer – Version 11.2312.14393.0
4) Connected Services – OneDrive and Share point server 2010.
The City of London Corporation are interested to receive bids from experienced providers that can deliver a legal case management system that meets our requirements.
The budget stated in this notice is the maximum budget available. It is anticipated that the system will require a maximum budget of 90 000 GBP for implementation costs and a maximum of 25 000 GBP per annum for ongoing licencing, maintenance and support costs. Full costs must be submitted.
The contact term is for an initial 5 year period.
II.2.5)Award criteria
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
Suppliers must offer the options of an externally hosted solution or one that operates on the City of London Corporation’s own servers, as both options are being considered.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
City of London — These will be opened electronically within the CapitalESourcing platform.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
VI.3)Additional information:
This tendering exercise is being undertaken using the electronic tendering system ‘CapitaleSourcing’ (url:www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.
The estimated value given at II.2.6) is for the full duration of the contract including the maximum possible extensions. It is anticipated that the system will require a maximum budget of 90 000 GBP for implementation costs and a maximum of 25 000 GBP per annum for ongoing licencing, maintenance and support costs.
Full costs must be submitted.
VI.4.1)Review body
Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 20794760000
VI.4.2)Body responsible for mediation procedures
Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 20794760000
VI.4.4)Service from which information about the review procedure may be obtained
Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000
VI.5)Date of dispatch of this notice: