Supply Legal Case Management System to City of London Corporation

The legal case management system must integrate with MS Outlook/Office 365.

United Kingdom-London: IT services: consulting, software development, Internet and support

2018/S 152-349089

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Mayor and Commonalty and Citizens of the City of London
City of London, Guildhall, PO Box 270
London
EC2P 2EJ
United Kingdom
Contact person: Alex Lindsay
E-mail: Alex.lindsay@cityoflondon.gov.uk
NUTS code: UKI

Internet address(es):Main address: https://www.cityoflondon.gov.uk

Address of the buyer profile: www.capitalesourcing.com

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.capitalesourcing.com

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Legal Case Management System

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The City of London Corporation requires a fully integrated specialist legal case management system (LCMS). The LCMS must integrate with MS Outlook/Office 365, offer comprehensive integrated document management functionality, comply with current ICT and data security standards and fit with the City of London Corporation’s operating systems and software.

Suppliers must offer the options of an externally hosted solution or one that operates on the City of London Corporation’s own servers as both options are being considered.

II.1.5)Estimated total value

Value excluding VAT: 215 000.00 EUR

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI

Main site or place of performance:

City of London

II.2.4)Description of the procurement:

The City of London Corporation requires a fully integrated specialist legal case management system. Suppliers must offer the options of an externally hosted solution or one that operates on the City of London Corporation’s own servers as both options are being considered.

The legal case management system must integrate with MS Outlook/Office 365, offer comprehensive integrated document management functionality, comply with current ICT and data security standards and fit with the City of London Corporation’s operating systems and software as follows:

1) Windows10 Enterprise – version 1067 (Build 14393.2312);

2) Microsoft Office 365 ProPlus – Version 1805 (Build 9330.2118);

3) Internet Explorer – Version 11.2312.14393.0

4) Connected Services – OneDrive and Share point server 2010.

The City of London Corporation are interested to receive bids from experienced providers that can deliver a legal case management system that meets our requirements.

The budget stated in this notice is the maximum budget available. It is anticipated that the system will require a maximum budget of 90 000 GBP for implementation costs and a maximum of 25 000 GBP per annum for ongoing licencing, maintenance and support costs. Full costs must be submitted.

The contact term is for an initial 5 year period.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 215 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Suppliers must offer the options of an externally hosted solution or one that operates on the City of London Corporation’s own servers, as both options are being considered.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/09/2018

Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 05/12/2018

IV.2.7)Conditions for opening of tenders

Date: 07/03/2019

Local time: 10:00

Place:

City of London — These will be opened electronically within the CapitalESourcing platform.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

This tendering exercise is being undertaken using the electronic tendering system ‘CapitaleSourcing’ (url:www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.

The estimated value given at II.2.6) is for the full duration of the contract including the maximum possible extensions. It is anticipated that the system will require a maximum budget of 90 000 GBP for implementation costs and a maximum of 25 000 GBP per annum for ongoing licencing, maintenance and support costs.

Full costs must be submitted.

VI.4)Procedures for review

VI.4.1)Review body

High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 20794760000

VI.4.2)Body responsible for mediation procedures

High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 20794760000

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:

06/08/2018