Supply Library Management Software – Online Construction Library Service

Supply Library Management Software – Online Construction Library Service

Hampshire County Council invites applications from suitably qualified organisations who wish to be considered for selection to tender for the provision of an Online Construction Library Service.

Provision of an Online Construction Library Service

Reference number: F07111

Deadline date:23/04/2014

This deadline is for… Receipt of Tenders

Contract value:£0 – £150,000

Location where the contract is to be carried out: Hampshire CC

Is this suitable for smaller suppliers? Yes

Is this contract suitable for a voluntary, community and social enterprise organisations? No

Name of the buying organisation: Hampshire County Council


Description of the contract

Hampshire County Council invites applications from suitably qualified organisations who wish to be considered for selection to tender for the provision of an Online Construction Library Service. The Contract will commence on 31/05/2014 although the Council will need to pilot a live version of the successful Contractor’s proposed approach on 15/05/2014. The Contract will initially be for a period of 3 years with an option to extend for a further two years subject to satisfactory performance. The County service is seeking an easy way of accessing electronic documents relating to construction and Trading Standards technical publications across a broad range from organisations such as BSI, BRE, RIBA, Highways Agency, Department for Transport, CIRIA, Architects Journal, NBS, DCLG and many others. Typically, the County Council accesses approximately 2,500 different titles from around 200 different organisations over the space of a year. Any system, software or web portal will need to allow simultaneous access to data at any one time by 5 different people. Occasionally, the successful Contractor will need to provide expert advice and support to relevant Authorised Officers relating to service and information available as well as support on using the Contractor’s proposed approach for providing the service. Interested parties should register their interest in the project via the In-Tend website, and complete and submit the Tender Documents together with any supporting information requested by 14.00 hrs on 23rd April 2014.


Classification of the contract

48161000 Library management system

48160000 Library software package

48000000 Software package and information systems

Additional information

Contract type: Services – 27

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Most economically advantageous tender in terms of: The criteria stated in the contract documents

Estimated length of contract: 60 Months


Who to contact

Contact name Procurement Support Team

Organisation name Hampshire County Council

Address Castle Hill Offices, Romsey Road, Winchester, Hampshire, SO23 8UL

Telephone 01962 832323

Extension number:


Web address

How to apply

Hampshire County Council utilises an electronic tender management system called In-Tend and this is the preferred method for response to this project. Candidates not already registered will need to do so at the following website at by selecting ‘New User Registration’. Next click on the button on the left hand side called ‘Information for Suppliers’ to obtain access registration and tender documents for the relevant project. How to obtain the Tender Documents: The Tender Documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs – ‘Tender’, ‘ITT’, ‘Correspondence’, ‘Clarifications’ & ‘History’. Select the 2nd tab (ITT) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents. Further Guidance In addition, guidance on how to participate in a tender – download & upload documents / returns and if required, register your company (free of charge), can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain `` to your Safe Senders list. Tender submissions received after the deadline stated will not be admissible or viewed by the Evaluation Team. If during the tender process you have any queries, the following contact points should be used; ?- Guidance on using In-tend can be found in the portal itself or via In-tend Support on 01332 222 450. ?- Urgent IT issues with In-tend should be first addressed with the In-tend Support line above (01332 222 450) during normal office hours. Please note that Hampshire County Council cannot be held liable or assist with complex IT issues that may be caused by In-tend or by the Candidate’s IT systems. ?- If you are experiencing any problems at all with submitting your tender, you are advised to contact Hampshire County Council and In-tend at least 2 hours before the tender deadline to allow the relevant parties to sufficient time to respond if this is possible. Enquiries about the tender, the process and the service requirements should be sent in writing by the Candidate via In-tend for Hampshire County Council to respond to all Candidates, to ensure equal treatment. Assistance with In-tend queries [not related to the procurement itself or available from In-tend] can be obtained from the Procurement Support Team on 01962 832323 and by email This email address should not be used for any other correspondence unless instructed otherwise.