Supply of Light Commercial Vehicle Fleet

Futures Housing Group Ltd (FHG) wishes to replace its ageing fleet of light commercial vehicles with a brand new fleet of circa 58 vans and crew cab trucks.

United Kingdom-Derby: Vans

2014/S 070-120285

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Futures Housing Group
PO Box 6458 Asher Lane, Ripley
For the attention of: Procurement Team
DE5 3RE Derby
UNITED KINGDOM
Telephone: +44 8450948361
E-mail: procurementcm2@futureshg.co.uk
Fax: +44 8450948301

Internet address(es):

General address of the contracting authority: www.futureshg.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA15821

Electronic access to information: https://xantive.supplierselect.com/register/supplier/?buyer=Futures+Housing+Group

Electronic submission of tenders and requests to participate: https://xantive.supplierselect.com/register/supplier/?buyer=Futures+Housing+Group

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

FH197 Supply of Light Commercial Vehicle Fleet and disposal of existing.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: East Midlands
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Futures Housing Group Ltd (FHG) wishes to replace its ageing fleet of light commercial vehicles with a brand new fleet of circa 58 vans and crew cab trucks. FHG will select a suitably qualified and financially sound economic operator(s) to provide the new fleet by the Open Tender Process. This will be a single purchase, evaluated over a whole life cost of seven years and will include criteria to measure service costs, warranty period and other measures described in the invitation to tender. The tender includes a requirement for disposal of our existing fleet of 55 No. Ford based vans and crew cab trucks, the majority being on 2005 registrations with low to medium mileage, respondents are required to provide proposals in this regard. Bids are invited via the Xantive Tender Management portal which can be accessed at:
https://xantive.supplierselect.com/register/supplier/?buyer=Futures+Housing+Group

During the life of the contract, FHG reserve the right to increase the number of vehicles on its fleet dependant on operational needs by purchasing directly from the winning bidder. It is unlikely this need will exceed 15 % of the contract value.

II.1.6)Common procurement vocabulary (CPV)

34136000, 34136100, 34136200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Circa 59 light commercial vehicles are required with a need to dispose of 55 existing.
Estimated value excluding VAT: 1 100 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Standard business terms by BACS transfer.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal entity at contract award.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As described and required in the Invitation to Tender and the electronic response questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As described and required in the Invitation to Tender and the electronic response questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As described and required in the Invitation to Tender and the electronic response questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FH197

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.5.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

20.5.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 20.5.2014 – 12:00
Place:

FHG offices

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

In order to obtain information for this tender log on to the ‘Xantive Tender Platform’ web site:
1) Click the link http://plan2do.supplierselect.com/rfp/

2) Click the link ‘I am a respondent’.
3) Click the link ‘Create a new organization account’.
4) Register an account.
5) Login with new details.
6) Click ‘Public Projects’ link at top right of screen.
7) Click ‘Create Invitation’ for the ‘FH197 Light Commercial Vehicle Fleet Purchase’ project.
8) Change Status to Accepted.
9) Complete questionnaire displayed and change status to ‘submitted’.
(MT Ref:115699)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.4.2014