Supply Local Authority Management Information System

Supply Local Authority Management Information System

Management information to enable efficient planning and operation of services.

United Kingdom-Chelmsford: Information technology requirements review services

2014/S 191-337358

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Essex County Council
P.O. Box 4, County Hall, Market Road
For the attention of: Daniel Montague
CM1 1JZ Chelmsford
Telephone: +44 3330131052

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

0149 Provision of Local Authority Management Information System (Children, Families Services, including Education, Learning, and Enhanced Need).

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services

NUTS code UKH33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

We are seeking a system or systems to deliver from the following:
— Case management for all children and young people in Essex, to support their journey from early years, through school, and on into further education or employment.
— Support for delivery of statutory business processes e.g. School Admissions, Transport, Free School Meals, Special Educational Needs, Nursery Education Funding, and Family Information Directory.
— Holistic case management, for children and families detailing their involvement with all council services.
— Links to, or integration with, records and processes in Health Systems.

— Links to, or integration with, records and processes in other partner systems(Social Care, police, 3rd sector etc.)

— Management information to enable efficient planning and operation of services.
— Creation of statutory returns and reports.
— Financial management information, including commitment reporting and forecasting.
— Payments and invoicing of providers and service users, integrated with councils financial system, Oracle eBusiness.
— Integration with schools’ local management systems.
— Support of LEA services to early years providers and schools of all types.
— Support of traded activities (to academy schools etc.)
— ‘Digital by default’; services delivered where possible over the internet either through computers or mobile devices
— Cost reduction through automating and streamlining business processes.
— Flexible access to systems by system users, from a variety of devices including mobile.
—Flexibility to respond to the size, scope and nature of the services delivered and supported in response to local and national budget and policy drivers.
The Council may also wish to use the system on behalf of other users such as academies and other education authorities, which may be outside Essex, and may include facility in the contract for call-off by other such users wishing to effect a separate contract.

II.1.6)Common procurement vocabulary (CPV)

72223000, 85300000, 48000000, 48211000, 48190000, 48219300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

ECC is procuring a 5+3+2 Year contract for the Provision of a Local Authority Management Information System.
Bidders must contact ECC to request to be invited to participate in this procurement by following these Instructions:

1. Send an email with your organisation name in the subject title field to asking to be invited to this event and providing your contact name and Supplier ID/User ANID from your Ariba registration details.

2. If you have more than one registered user who you want invited to the event, please provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage.

If you are not registered in Ariba at all, go to and follow the instructions to register, and then follow steps 1 and 2 above. (please note: 35 % completion (i.e. mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100 % completion.)

3. Once invited you can log back into the portal and access the information and attachments relating to the opportunity. You will also be able to use the Message Board.
4. Further instructions, guides and assistance on how to take part in an event can be found on the Supplier portal site under the help option on the top menu bar.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.10.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court, Royal Courts of Justice, The Strand
The Strand
WC2A 2LL London
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with regulation 32 (Information about contract award procedures) and regulation 47 (Enforcement of obligations) of the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: