Supply LTE Handheld Mobile Devices Emergency Services Network

The provision of LTE mobile handheld devices, their accessories and intrinsically safe LTE mobile handheld devices for use on the Emergency Services Network.

United Kingdom-London: Mobile telephones

2017/S 067-125892

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Secretary of State for the Home Department, Crime, Policing and Fire Group, Emergency Services Mobile Communications Programme (ESMCP)
2 Marsham Street, First Floor, Peel Building
London
SW1P 4DF
United Kingdom
E-mail: ESMCPSupplier@homeoffice.gsi.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.gov.uk/government/organisations/home-office

Address of the buyer profile: www.esn.bravosolution.co.uk

I.1)Name and addresses

Department for Communities and Local Government
2nd floor NW, Fry Building, 2 Marsham Street
London
SW1P 4DF
United Kingdom
E-mail: ESMCPSupplier@homeoffice.gsi.gov.uk
NUTS code: UK

Internet address(es):Main address: www.esn.bravosolution.co.uk

I.1)Name and addresses

The Welsh Ministers acting through the Welsh Government
Cathays Park
Cardiff
CF10 3NQ
United Kingdom
E-mail: ESMCPSupplier@homeoffice.gsi.gov.uk
NUTS code: UK

Internet address(es):Main address: www.esn.bravosolution.co.uk

I.1)Name and addresses

Secretary of State for Health, Department of Health
Richmond House, 79 Whitehall
London
SW1A 2NS
United Kingdom
E-mail: ESMCPSupplier@homeoffice.gsi.gov.uk
NUTS code: UK

Internet address(es):Main address: www.esn.bravosolution.co.uk

I.1)Name and addresses

The Scottish Ministers acting through the Scottish Government, Safer Communities Directorate, Area 1R
St Andrews House, Regent Road
Edinburgh
EH1 3DG
United Kingdom
E-mail: ESMCPSupplier@homeoffice.gsi.gov.uk
NUTS code: UK

Internet address(es):Main address: www.esn.bravosolution.co.uk

I.2)Joint procurement

The contract involves joint procurement

In the case of joint procurement involving different countries, state applicable national procurement law:

UK.

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.esn.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.esn.bravosolution.co.uk

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.esn.bravosolution.co.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Other activity: public order and safety — health — fire and rescue services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Provision of LTE Handheld Mobile Devices and Accessories for the Emergency Services Network (ESN).

II.1.2)Main CPV code

32250000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The provision of LTE mobile handheld devices, their accessories and intrinsically safe LTE mobile handheld devices for use on the Emergency Services Network (ESN) under a framework agreement that can be used by the police, fire, ambulance and other non-Home Office Police services and other organisations that currently utilise TETRA devices.

II.1.5)Estimated total value

Value excluding VAT: 210 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

32252100

32252110

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

The Authority is undertaking a tender exercise to appoint suitably capable and experienced providers of LTE Handheld Mobile Devices and Accessories. Due to the need for ESN Devices to operate using the Release 12 QoS Class Identifier (QCI) (incorporating public safety features) to enable them to be fully capable of operating on the new ESN LTE network and meeting user requirements, this opportunity is restricted to those suppliers who are able to demonstrate their capability and experience to provide devices of the type required by this procurement to deliver the LTE Mobile Handheld Devices and accessories.

Devices that will be supplied resulting from this procurement will need to have achieved Network Approval Testing Service (NATS) and User Device Type Approval Service (UDTAS) accreditation as part of the requirements to utilise LTE Mobile Handheld Devices on the ESN network.

The awarded contract(s) will be for a duration of 36 months plus the option for the Authority to extend for a period(s) up to a maximum of 12 months and will supply:

The procurement covers:

— LTE Mobile Handheld Devices for Operational Trials (‘Trials’) — LTE Mobile Handheld Devices that meet the requirements contained within Schedule 2.1 of the ITT that utilises frequency division duplex (FDD) and time division duplex (TDD). Timing for these devices is that they should achieve NATS and UDTAS accreditation and be supplied by a target date of April 2018 and no later than June 2018 in quantity of between 500, 750 and 1 500 units based on number of suppliers awarded contracts to be on the Framework Agreement. The order for the Trial devices will be made by the Authority under the terms of the Framework Agreement.

— LTE Mobile Handheld Devices available on the Framework Agreement — LTE Mobile Handheld Devices that meets the requirements contained within the Schedule 2.1 of the Draft Contract contained within the ITT that utilises FDD and TDD. Suppliers that are awarded contracts on the Framework Agreement will be able to supply their LTE Mobile Handheld Devices under the Call Off arrangements from the point that the devices complete Trials, and therefore must have completed NATS and UDTAS accreditation, and be available for procurement in large quantity of up to a total to be supplied over the term of the contract of 250 000 units from June 2018. Orders will be made by UOs during the term of the Framework Agreement to suppliers awarded contracts on the framework contract and subject to the Call Off Procedure in the Framework Agreement.

— Accessories — the supply of accessories that are to be used with the LTE mobile handheld devices for the Trials and to be called off during the term of the Framework Agreement to be supplied by the Potential Supplier.

— Intrinsically Safe LTE Mobile Handheld Devices — A variant of the LTE Handheld Device that is intrinsically safe is to be provided by one of the Suppliers under the Framework Agreement period (determined through the evaluation as detailed in the ITT). The LTE Handheld Device is to be certified to Zone 1 of the ATEX DIRECTIVE 2014/34/EU or later version or equivalent. A total of 3,000 Intrinsically Safe LTE Mobile Handheld Devices will be required during the term of the Framework Agreement period (specification contained withing Schedule 2.1 of the Draft Contract included in the ITT). These devices will need to be available for supply under Call Off arrangements by June 2018. Only one Supplier on the Framework Agreement will provide these devices.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 210 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

An initial term of 36 months with the option at the Authority’s sole discretion to extend for period(s) of up to a total of 12 months.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 7

Objective criteria for choosing the limited number of candidates:

Selection criteria as stated in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 3

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/05/2017

Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 04/07/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Economic operators shall note the following:

Expressions of Interest to participate in this procurement should be made by e-mailing ESMCPSupplier@homeoffice.gsi.gov.uk

Following receipt of an Expression of Interest the Authority will send the Contract Letting Participation Agreement (CLPA); Ethical Walls Agreement (EWA) and Security Aspects Letter (SAL) to the supplier to complete and return to the same e-mail address. The Selection Questionnaire (SQ) will also be provided in PDF format for information but access to the SQ through the Portal is a mandatory requirement for submission.

Once the CLPA, EWA and SAL have been returned and verified by the Authority, the supplier will be provided with access to the ESN Handheld Devices forum on the Bravo e-Sourcing Portal. See the following guidance with regard to accessing the Bravo system.

Bravo Registration: Registering for the Bravo system is only required once.

Economic operators will then be able to browse to the eSourcing portal and complete the following:

a) Click the -click here to register- link.

b) Accept the terms and conditions and click -continue-.

c) Enter your business and user details.

d) Note the username you use and click -save- when complete.

e) You will then receive an e-mail with your unique password.

Access to the SQ documentation:

a) Login to the eSourcing portal with your unique username and password.

b) Click on the -PQQs open to all suppliers- link.

c) Click on the relevant titled item.

d) Click the -express interest- button in the -actions- box on the left hand side of the page (this will move the SQ into the economic operators -my PQQ- box). This is a secure area for projects only.

e) The ITT will be provided on or around 19.4.2017 for information. The ITT documents will be provided in Bravo, which, as detailed above is only accessible if the CLPA, EWA and SAL have been completed, returned and verified.

f) Download the documents relating to the SQ / ITT to access.

Click on the bold and underlined filename. Select -save- and store on your PC.

Responding to the SQ:

a) Economic operators will then be able to use the messages functions to communicate with ESMCP and seek any clarifications that may be required.

b) Please note the deadline for completion of the SQ, this is a precise time and the eSourcing portal will reject the economic operators submission if it is submitted after this time.

For further assistance contact the BravoSolution helpdesk which is available Monday to Friday (0800 to 1800) GMT on:

a) email help@bravosolution.co.uk or

b) telephone +44 800 368 4850.

VI.4)Procedures for review

VI.4.1)Review body

The Secretary of State for the Home Department, Crime, Policing and Fire Group, Emergency Services Mobile Communications Programme (ESMCP)
2 Marsham Street, First floor, Peel Building
London
SW1P 4 DF
United Kingdom
E-mail: ESMCPSupplier@homeoffice.gsi.gov.uk

VI.4.2)Body responsible for mediation procedures

The Secretary of State for the Home Department, Crime, Policing and Fire Group, Emergency Services Mobile Communications Programme (ESMCP)
2 Marsham Street, First floor, Peel Building
London
SW1P 4DF
United Kingdom
E-mail: ESMCPSupplier@homeoffice.gsi.gov.uk

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The periods set out in Public.

Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

The Secretary of State for the Home Department, Crime, Policing and Fire Group, Emergency Services Mobile Communications Programme (ESMCP)
2 Marsham Street, First floor, Peel Building
London
SW1P 4DF
United Kingdom
E-mail: ESMCPSupplier@homeoffice.gsi.gov.uk

VI.5)Date of dispatch of this notice:

31/03/2017

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