Supply of Mail Screening Services to Metropolitan Police

Supply of Mail Screening Services to Metropolitan Police

The requirements for the mail screening service is for a secure process for the security X-ray, chemical, biological and radiological pre-screening of mail packets and letters addressed to the Metropolitan Police Service (MPS). 

United Kingdom-London: Postal services related to letters

2014/S 176-311110

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Mayor’s Office for Policing and Crime (MOPAC) c/o Metropolitan Police Service
Contractors, 11th Floor, Empress State Building, Lillie Road
For the attention of: Mr Paul Homshaw
SW6 1TR London
UNITED KINGDOM
Telephone: +44 1372865000
E-mail: fmintegrator@kbr.com

Further information can be obtained from: Bluelight
Bluelight Specific requirements and information will be provided in the Pre-Qualification Questionnaire (PQQ), Memorandum of Information (MOI) and subsequently the Invitation to Tender (ITT) which can be downloaded by accessing http://www.bluelight.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bluelight
Bluelight Specific requirements and information will be provided in the Pre-Qualification Questionnaire (PQQ), Memorandum of Information (MOI) and subsequently the Invitation to Tender (ITT) which can be downloaded by accessing http://www.bluelight.gov.uk

Tenders or requests to participate must be sent to: Bluelight
Bluelight Specific requirements and information will be provided in the Pre-Qualification Questionnaire (PQQ), Memorandum of Information (MOI) and subsequently the Invitation to Tender (ITT) which can be downloaded by accessing http://www.bluelight.gov.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the Supply of Mail Screening Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 4: Transport of mail by land [3] and by air
Main site or location of works, place of delivery or of performance: UK Mainland within Greater London Area.

NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 36

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 800 000 and 3 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

The requirements for the mail screening service is for a secure process for the security X-ray, chemical, biological and radiological pre-screening of mail packets and letters addressed to the Metropolitan Police Service (MPS). Mail is extracted from the Royal Mail network and transferred to the Service Provider’s screening facility, where it will be screened by MPS/Counter Terrorism Check (CTC) level security cleared staff, in accordance with agreed policies and procedures. Once screened, the mail will be separated into signature mail and standard mail, sealed into mailbags using special tamper proof seals then delivered (and tracked) to various MPS sites.
This framework agreement is open to all members of the GLA group, as listed below:

— Transport for London (TfL) and all its’ subsidiary companies, a list of which can be found at http://www.tfl.gov.uk/

— Mayor’s Office for Policing and Crime (MOPAC), which oversees the work of the Metropolitan Police Service (MPS)
— London Fire and Emergency Planning Authority (LFEPA)
— British Transport Police (BTP)
— City Of London Police (CLP)
— London Legacy Development Corporation (LLDC), in charge of the Olympic legacy.
The value of MOPAC expenditure on this framework agreement is anticipated to be 800 000 GBP (at August 2014 prices).
It is intended that other organisations (as listed above) will have the right to call-off under the framework agreement. However, as at the date of this notice the MOPAC are unable to give any accurate indication of the likely demand from the organisations listed for these services. If all organisations listed above were to enter into call-off contracts for the services on equivalent terms to the MOPAC anticipated call-off contract, the aggregate estimated value of all call-off contracts entered into under the framework agreement may be in the region of 3 200 000 (at August 2014 prices).

II.1.6)Common procurement vocabulary (CPV)

64112000641130004341100044212329452521231893300022414000301315003013160030132100301330003013310030199240,32342440452315104822300048811000601600006022000064000000641200006412110064122000642161207221222372412000,7957000079571000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The requirements for the mail screening service is for a secure process for the security X-ray, chemical, biological and radiological pre-screening of mail packets and letters addressed to the Metropolitan Police Service (MPS). Mail is extracted from the Royal Mail network and transferred to the Service Provider’s screening facility , where it will be screened by MPS/Counter Terrorism Check (CTC) level security cleared staff, in accordance with agreed policies and procedures. Once screened, the mail will be separated into signature mail and standard mail, sealed into mailbags using special tamper proof seals then delivered (and tracked) to various MPS sites.
Estimated value excluding VAT:
Range: between 800 000 and 3 200 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: To extend the 36 month term of the framework agreement by up to 12 months at the sole discretion of the MOPAC / MPS.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Specific requirements and information will be provided in the Pre-Qualification Questionnaire (PQQ), Memorandum of Information (MOI) and subsequently the Invitation to Tender (ITT) which can be downloaded by accessing http://www.bluelight.gov.uk

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Specific requirements and information will be provided in the Pre-Qualification Questionnaire (PQQ), Memorandum of Information (MOI) and subsequently the Invitation to Tender (ITT) which can be downloaded by accessing http://www.bluelight.gov.uk

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Specific requirements and information will be provided in the Pre-Qualification Questionnaire (PQQ), Memorandum of Information (MOI) and subsequently the Invitation to Tender (ITT) which can be downloaded by accessing http://www.bluelight.gov.uk

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: Specific requirements and information will be provided in the Pre-Qualification Questionnaire (PQQ), Memorandum of Information (MOI) and subsequently the Invitation to Tender (ITT) which can be downloaded by accessing http://www.bluelight.gov.uk

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Specific requirements and information will be provided in the Pre-Qualification Questionnaire (PQQ), Memorandum of Information (MOI) and subsequently the Invitation to Tender (ITT) which can be downloaded by accessing http://www.bluelight.gov.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Specific requirements and information will be provided in the Pre-Qualification Questionnaire (PQQ), Memorandum of Information (MOI) and subsequently the Invitation to Tender (ITT) which can be downloaded by accessing http://www.bluelight.gov.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Specific requirements and information will be provided in the Pre-Qualification Questionnaire (PQQ), Memorandum of Information (MOI) and subsequently the Invitation to Tender (ITT) which can be downloaded by accessing http://www.bluelight.gov.uk

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Specific requirements and information will be provided in the Pre-Qualification Questionnaire (PQQ), Memorandum of Information (MOI) and subsequently the Invitation to Tender (ITT) which can be downloaded by accessinghttp://www.bluelight.gov.uk

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.10.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 9.10.2014 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All communication must be via the Bluelight Portal.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Helen Linklater
8th Floor, West Empress State Building, Empress Approach, Lillie Road, Earls Court
SW16 1TR London
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.9.2014