Supply and Maintenance of CCTV Cameras

CCTV Cameras and related Processing System; Supply and Maintenance – Portsmouth.

United Kingdom-Portsmouth: Closed-circuit television cameras

2013/S 219-381419

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Civic Offices, Guildhall Square, Floor 4 Core 3
Contact point(s): Parking Service
For the attention of: Michael Robinson
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688497
E-mail: michael.robinson@portsmouthcc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.portsmouth.gov.uk/procurement/index.html

Further information can be obtained from: Portsmouth City Council
Procurement Service Floor 2 Core 3/4, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Procurement Service
Procurement Service Floor 2 Core 3/4, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Tenders or requests to participate must be sent to: Portsmouth City Council
Procurement Service Floor 2 Core 3/4, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CCTV Cameras and related Processing System; Supply and Maintenance – Portsmouth.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Portsmouth.
NUTS code UKJ31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Portsmouth City Council (the Council) is looking to appoint a suitably qualified and experienced provider for the supply of Automatic Number Plate Recognition (ANPR) Close Circuit Television (CCTV) cameras and supporting processing system with on-going associated maintenance.
The Council is in the process of building a new Park & Ride facility at Tipner in Portsmouth, which will operate a high frequency bus service running during the day from the new Tipner Junction which is also under construction, onto the M275 bus lane, following the route below:
– Rudmore Roundabout,
– Mile End Road to Market Way,
– Edinburgh Road,
– Queen Street ending at the Hard.
As part of this development there is a requirement for 2 enforcement cameras to be installed to cover the existing bus lane on Mile End road and the new M275 bus lane.
The cameras are being placed in order to deter people from using the bus lanes and promote the sustainable transport objectives.
The cameras will be used to record instances of motorists that fail to adhere to the bus lane regulations and as a result will be issued with a Penalty Charge Notice (PCN) for this contravention.
The Park and Ride site will be open in April 2014 and therefore the Council requires that the camera be in place on the M275 by 31.3.2014; however the system is not required to be fully operational until the latest of July 2014 in line with the timetable published within the tender documentation.
In addition to the requirement outlined above, the Council may also have a need to purchase and place additional cameras throughout the city to promote correct usage of bus lanes and gates. This element of the project is yet to be approved; however any additional cameras will all need to link into the solution that is provided in response to this tender.

II.1.6)Common procurement vocabulary (CPV)

32234000, 34000000, 45233293, 32231000, 50300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Phase 1 Requirements:
– 2x ANPR Department for Transport (DfT) approved cameras suitable for use affixed 6 or 8 metres above ground level and images to be produced that will allow for PCNs to be issued.
The 2 cameras must have the ability to use fibre optic and mobile/wireless communication capability
– A solution for the processor must connect with the Councils current infrastructure including Spur/SiDem which is the Councils case management software used to issue PCN’s.
The Council will consider an internally or externally hosted solution, however options for both would be desirable. It is the bidder’s responsibility to provide full information about how the proposed system would work.
For an externally hosted solution, as a minimum the bid must clearly show where the data will be held, how it will be held and the security factors to ensure adherence to Data protection laws.
Training will be required for named Council staff with regard to the use and support of the system. This will be initially at implementation and on-going though-out the contract for any upgrades.
– The system needs to work with the Council compiled white lists (the list of vehicles that are allowed to use the bus lane). This is to ensure that vehicles entitled to use the lane do not cause extra workload on review staff.
– A full maintenance agreement (without traffic management) will be required for both Cameras and processor solution.
– The contractor will be required to supply all hardware and software for their proposed solution. This must also include any additional requirements for a working interface with the Councils existing systems.
– The successful bidder will be required to implement a fully working system in conjunction with the Councils Information Service and parking department, and the existing contractor, Spur.
Phase 2:
The Council reserves the right to be able to purchase additional cameras at a later date for bus lanes and gate enforcement subject to approval. These cameras should be of the specification required at the time and have the option to be hardwired or access mobile communication.
Estimated value excluding VAT:
Range: between 340 000 and 700 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for a period of 5 years with the option to extend in annual increments to a maximum of 10 years based on performance and agreement by both parties.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed within the tender documents accessible from https://in-tendhost.co.uk/portsmouthcc/aspx/Home

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed within the tender documents accessible from https://in-tendhost.co.uk/portsmouthcc/aspx/Home

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed within the tender documents accessible from https://in-tendhost.co.uk/portsmouthcc/aspx/Home

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed within the tender documents accessible from https://in-tendhost.co.uk/portsmouthcc/aspx/Home

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed within the tender documents accessible from https://in-tendhost.co.uk/portsmouthcc/aspx/Home

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the tender documents accessible from https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Minimum level(s) of standards possibly required: As detailed within the tender documents accessible from https://in-tendhost.co.uk/portsmouthcc/aspx/Home

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the tender documents accessible from https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Minimum level(s) of standards possibly required:
As detailed within the tender documents accessible from https://in-tendhost.co.uk/portsmouthcc/aspx/Home

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TSM/etr2002/CE2013/T

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.12.2013 – 10:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.12.2013 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.11.2013