Supply and Maintenance of an HR System

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

The Supply, Implementation, Maintenance and Support of an HR System

2.2

Description of the goods or services required

Dumfries and Galloway College is seeking to appoint a suitable Contractor to supply, implement, maintain and support an efficient Human Resources (HR) System that shall meet the requirements as set out in the tender document.

The College wishes to have the functionality for managers/staff to use Employee Self Service (ESS) and Manager Self-service (MSS) for routine record amendment and authorisation e.g. holidays, timesheet submission for payment, training request, updating personal details, expenses and sickness recording.

The College will require archiving of records for leavers and some spare capacity in the system for growth. At the beginning of academic sessions (and semesters) there may be a requirement to recruit fixed term teaching staff and the development of a talent pool is proposed.

The contract shall include supply, implementation, maintenance support, training and all associated services for an efficient HR System that meets the requirements of the College as set out in the tender document.

The system shall be hosted internally by the College.

NOTE: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code Project_2227 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

2.3

Notice Coding and Classification

a) Commodity Codes

b) Delivery Location/Area

2.4

Total quantity or scope of tender

The contract shall be for a period of 5 years with the option to extend by a further 2 x 1 year periods.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Conditions for Particpation are set out in the attached tender document. Tenderers must meet all required conditions of particpation to take part in the competition.

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

CS-DG005

4.3

Time Limits

b) Time-limit for receipt of completed tenders
14-05-2014  Time  12:00

c) Estimated award date 30-06-2014

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

THis procurement is being administered on behalf of the College by APUC Ltd. The relevant contact details are provided below:

Angela Van Gelder

Procurement Manager

Tel 0141 331 3331

E-Mail avangelder@apuc-scot.ac.uk

This procurement is being carried out using the PCS-T system. All tenderers must submit a response via the PCS-T system by the closing date and time. Late responses may not be accepted.

Clarification questions must be submitted by 5pm on 6 May 2014. APUC Ltd on behalf of the College shall respond to submitted questions by 5pm on 9 May 2014.

Following the written evaluation of bids, the College shall invite a shortlist of bidders to provide a demonstration of their system. Only those bidders in a position to win the tender shall be invited to provide a demonstration of their system to the College.

(SC Ref:302004)

5.2

Additional Documentation

5.3

Publication date of this notice

17-04-2014