Supply Maintenance Materials

Maintenance Materials for Repairs to First Wessex Property Portfolio.

UK-Portsmouth: Building materials

2013/S 108-184291

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

First Wessex Housing Association
Peninsular House, Wharf Road
For the attention of: Peter Mottershead (Service Matters part of Orbit Group)
PO2 8HB Portsmouth
UNITED KINGDOM
Telephone: +44 2476437052
E-mail: peter.mottershead@servicematters.uk.com

Internet address(es):

General address of the contracting authority: http://www.firstwessex.org

Address of the buyer profile: www.housingprocurement.com

Further information can be obtained from: First Wessex Housing Association
Service Matters is facilitating this procurement exercise on behalf of First Wessex Housing Association and has no other legal relationship. All information is available by registering on www.housingprocurement.com and downloading all the documents. Difficulties or queries with the website should be addressed in the first instance to Adam Mottershead Tel +44 2476438393

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: First Wessex Housing Association
All documents are available to download from www.housingprocurement.com providers will need to register on the web site (free) and express an interest. An email will then provide a link to the information.

Tenders or requests to participate must be sent to: First Wessex Housing Association
All requests to participate must be lodged via the e-tendering system at www.housingprocurement.com. Prospective providers must register on website and then express an interest in the project. An email will automatically follow detailing how to access to all documents

I.2)Type of the contracting authority

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Maintenance Materials for Repairs to First Wessex Property Portfolio.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: The main place of performance will be First Wessex Housing Association property portfolio and depots located in Hampshire (Portsmouth and Eastleigh) and Surrey (Aldershot).
NUTS code UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

First Wessex is a Hampshire-based Registered Provider of Social Housing providing homes and services to local communities throughout Hampshire and parts of Surrey.
Working closely with residents and surrounding communities to ensure they deliver high quality homes and services. First Wessex manage and maintain around 20,500 affordable homes for rent or purchase and currently develop in excess of 300 new homes each year. First Wessex Housing is regulated by the Homes and Communities Agency
First Wessex is seeking expressions of interest from suitably experienced and qualified supplier’s who can support it in providing all materials required to support its property repairs and void requirements.
A draft specification of the services required can be download by expressing an interest in the project via website www.housingprocurement.com

The tender opportunity is divided in to 5 separate Lots all with a start date of November 2013 for initial duration 5 years with an option to extend for a further 3 years. There are five separate Lots: Lot 1 General building Materials. Lot 2 Electrical Supplies. Lot 3 Gas Supplies. Lot 4 Hire Plant and Lot 5 Aids and Adaptations Supplies.
Suppliers may apply for one or more Lots and the award criteria will be based on the Most Effective Advantageous Tender considering all suppliers proposals across the individual Lots and across all Lots
Successful Suppliers for each Lot must evidence that they have the ability and capability to supply all categories detailed in each Lot and are able to interface with Clients current ICT business communication solution – ‘Orchards Mobile Working Solution’.

II.1.6)Common procurement vocabulary (CPV)

44111000, 44111700, 44115000, 44115200, 44163000, 39710000, 39715000, 39715300, 39721411, 44621110, 33196000, 44812400, 44510000, 44500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will comprise the following (full details to be included in the invitation to tender documentation):
1. The supply and retention of all materials for property maintenance held at the supplier’s premises.
2. The requirement for agreements with third party suppliers for the supply, collection / delivery of materials not provided by successful supplier.
3. Ability to interface with Clients current ICT business communication solution – ‘Orchards Mobile Working Solution’.
4. The supply, management, replenishment and monitoring of impress van stocked materials.
5. The supply and delivery of materials to specified addresses.
6. Resource and maintain Clients three depots located at Portsmouth, Eastleigh and Aldershot. (Lot 1 Only)
7. Provision of integrated electronic management systems including but not limited to:
a. Barcoding.
b. Stock management.
c. Real time communication.
d. Materials logistical management information solution.
Estimated total spend exclusive of value added tax per year circa GBP 5 m (circa GBP 40 m over full contract period including extensions).
A draft specification of the services required can be download by expressing an interest in the project via website www.housingprocurement.com

Estimated value excluding VAT: 39 999 999 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract in respect of each Lot will include a unilateral and discretionary option for the Client to extend the initial term of the contract (being for a period of 60 months) by an option to extend annually thereafter for a maximum up to a 36 further months.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: General Building Materials

1)Short description

The supply of: Including and not limited to: Aggregates, sand, cement and mortar, Ironmongery and fixings, Sealants, adhesives and chemicals, Roofing and guttering, Timber, joinery and sheet material, Plumbing and heating, Landscaping and external, Painting and decorating, Tools, equipment and plant, Bathrooms, Bricks, plastering and insulation, Clothing, work wear and PPE, Timber Doors and Tiles, flooring and the like.
Spend per annum circa GBP 3,750,000 excluding VAT (GBP 30,000,000 over full contract period including extensions).
This Lot is subject to TUPE.

2)Common procurement vocabulary (CPV)

44111000, 44111700, 44115000, 44115200, 44163000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Electrical Supplies

1)Short description

The supply of: Including and not limited to: Showers, immersion heaters, heating components, lighting components, sockets and power outlets, power supply cables, consumer units and the like.
Spend per annum circa GBP 541,666 excluding VAT (GBP 4,333,333 over full contract period including extensions).

2)Common procurement vocabulary (CPV)

44111000, 44111700, 44115000, 44115200, 44163000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Gas Supplies

1)Short description

Gas; including but not limited to: Gas fires, Radiators, tubing components, components and the like.
Spend per annum circa GBP 500,000 excluding VAT (GBP 4,000,000 over full contract period including extensions).

2)Common procurement vocabulary (CPV)

44111000, 44111700, 44115000, 44115200, 44163000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Hire Plant

1)Short description

Tools, equipment and plant hire; including but not limited to: building plant and equipment, scaffolding and access equipment, power tools, temporary heating and the like.
Spend per annum circa GBP 125,000 excluding VAT (GBP 1,000,000 over full contract period including extensions).

2)Common procurement vocabulary (CPV)

44111000, 44111700, 44115000, 44115200, 44163000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Aids And Adaptations Supplies

1)Short description

Aids and adaptations; including and not limited to: Access products, showering, bathing and toilet accessories and equipment, hand and grab rails, hoists and the like.
Spend per annum circa GBP 83,333 excluding VAT (GBP 666,666 over full contract period including extensions).

2)Common procurement vocabulary (CPV)

44111000, 44111700, 44115000, 44115200, 44163000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The deposits, guarantees or bonds required by First Wessex Housing Association will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The terms concerning finance and payment will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EEC. The PQQ is available to download by expressing an interest in the project on the website www.housingprocurement.com. PQQ must be returned by the date stipulated in IV.3.4.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre-qualification questionnaire (PQQ) consistent with the provisions of Directive 2004/18/EEC. The PQQ is available to download by expressing an interest in the project on the website www.housingprocurement.com. PQQ must be returned by the date stipulated in IV.3.4.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Selection and evaluation criteria is set out in the pre-qualification questionnaire which is available to download by expressing an interest in the project on the website www.housingprocurement.com

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PP379.

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

8.7.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

First Wessex reserves the right not to award any agreement or to award any individual services pursuant to an agreement. Applicants should therefore note submission to First Wessex Housing Association does not guarantee any level /amount of work. First Wessex will not in any circumstances, reimburse any expense incurred by the applicants in preparing their pre-qualification or tender submission.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.6.2013