Supply and Maintenance of Multi Functional Devices

Supply and Maintenance of Multi Functional Devices

Sovereign Housing Association has identified the need for alignment of MFDs to the needs of each user department / office location, flexibility to adjust the number and specification of MFD’s as required to fufill SHA’s future property strategy.

United Kingdom-Newbury: Photocopying and offset printing equipment

2013/S 230-399667

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sovereign Housing Association Limited
90 Bartholomew Street
For the attention of: Liz Dow
RG14 5EE Newbury
UNITED KINGDOM
Telephone: +44 1635572176
E-mail: liz.dow@sovereign.org.uk

Internet address(es):

General address of the contracting authority: http://www.sovereign.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply, Maintenance and Support of Multi Functional Devices.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: South and South West of England.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Sovereign Housing Association has identified the need for alignment of MFDs to the needs of each user department / office location, flexibility to adjust the number and specification of MFD’s as required to fufill SHA’s future property strategy, introduce follow me printing across all offices and exploit available technology to secure cost savings benefits and maximise available efficiencies.
II.1.6)Common procurement vocabulary (CPV)

30120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details are contained in the tender documentation
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details are contained in the tender documentation
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details are contained in the tender documentation
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: Details are contained in the tender documentation
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.12.2013 – 14:00
IV.3.4)Time limit for receipt of tenders or requests to participate

10.1.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.2.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Sovereign will incorporate a minimum 10 day calendar standstill period after notification to unsuccessful applicants of the award decision. The period allows unsuccessul applicants to seek a debrief from Sovereign before the agreements are entered into and to provide an opportunity to seek to challenge the award decision before it is implemented. A nominated point to request debriefing will be included in the notification letter.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.11.2013