Supply and Maintenance of a Pension Administration System

Supply and Maintenance of a Pension Administration System

Derbyshire County Council is seeking tenders from organisations interested in the supply and maintenance of a pension administration system and associated support services, which will be hosted at the Council.

United Kingdom-Matlock: Pension fund administration services

2013/S 234-405695

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire County Council
County Hall
Contact point(s): Transformation Service
For the attention of: Andrew Wintersgill
DE4 3AG Matlock
UNITED KINGDOM
Telephone: +44 1629535786
E-mail: andrew.wintersgill@derbyshire.gov.uk

Internet address(es):

General address of the contracting authority: www.derbyshire.gov.uk

Address of the buyer profile: www.sourcederbyshire.co.uk

Electronic access to information: https://www.eastmidstenders.org/procontract/emp/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ALL

Electronic submission of tenders and requests to participate: https://www.eastmidstenders.org/procontract/emp/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ALL

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

TS13040 Supply and Maintenance of a Pension Administration System and Associated Support Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Derbyshire County Council is seeking tenders from organisations interested in the supply and maintenance of a pension administration system and associated support services, which will be hosted at the Council.
The Council requires a replacement pension administration system. This will include:
— installation and configuration of the pension administration system and infrastructure;
— migration and validation of all live and archived data;
— training and skills transfer as required to allow the Council to use, administer, develop and support the Solution; and
— an effective support and maintenance service.
The Council currently administers pensions for the Derbyshire pension fund. In the future, the Council may extend this service to include more councils, pension funds and schemes. Flexibility of licencing arrangements is, therefore, also required so that the Solution can be scalable to future needs.
It should be noted that the pensioner payroll function will be provided by the Councils current ERP solution.
The Council is looking for an initial contract period of four years, with options to extend on an annual basis for up to a total of ten years.
II.1.6)Common procurement vocabulary (CPV)

66523100, 72000000, 75320000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract term is a minimum of four years with options to extend up to a total of ten years, as such the estimated value over the potential life of the contract is between
Estimated value excluding VAT:
Range: between 500 000 and 1 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: To purchase additional licences and services as required within the scope of the contract.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 6
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As described in the Tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As described in the Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As described in the Tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As described in the Invitation to Tender documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As described in the Invitation to Tender documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org.

Minimum level(s) of standards possibly required: As described in the Invitation to Tender documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As described in the Invitation to Tender documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org.

Minimum level(s) of standards possibly required:
As described in the Invitation to Tender documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TS13040
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.12.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.1.2014 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 9.1.2014 – 11:00
Place:

Matlock

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of the Council authorised for the purpose

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.12.2013