Supply and Maintenance of a Web Content Management System

United Kingdom-Matlock: IT services: consulting, software development, Internet and support

2013/S 225-391232

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire County Council
County Hall
Contact point(s): Transformation Service
For the attention of: Kim Barlow
DE4 3AG Matlock
UNITED KINGDOM
Telephone: +44 1629535786
E-mail: kim.barlow@derbyshire.gov.uk

Internet address(es):

General address of the contracting authority: www.derbyshire.gov.uk

Address of the buyer profile: www.sourcederbyshire.co.uk

Electronic access to information: https://www.eastmidstenders.org/procontract/emp/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ALL

Electronic submission of tenders and requests to participate: https://www.eastmidstenders.org/procontract/emp/supplier.nsf/frm_planner_search_results?OpenForm&contains=&cats=&order_by=DATE&all_opps=&org_id=ALL

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and Maintenance of a Web Content Management System and Associated Support Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Derbyshire County Council is seeking tenders from organisations interested in the supply and maintenance of a web content management system (CMS) and associated support services, which will be hosted at the Council.
The Council is looking for a Solution that will include:
— the provision of a web content management system;
— the ability to create and manage online forms;
— the ability to integrate third party internally or externally hosted software into the websites; and
— an architecture compatible with the Councils technical infrastructure, as the Council requires the Solution to be hosted internally.
The Council is also interested in:
— website search functionality;
— any local authority specific modules for managing Content such as councillor information or meeting minutes;
— any solutions for scanning in paper based forms; and
— the ability to integrate the Solution with the Councils eDRM.
The Council requires a like-for-like replacement of the design and content from all the websites detailed in the Tender Documentation. This will include;
— installation and configuration of the web CMS environment and infrastructure;
— development of all web page structures and navigation;
— development of all website templates;
— migration of all content into the Solution; and
— training and skills transfer as required to allow the Council to use, administer, develop and support the Solution.
Please note that the redesign of any of the websites is not within the scope of this project. The Council is looking for an initial contract period of three years, with options to extend on an annual basis for up to a total of ten years.

II.1.6)Common procurement vocabulary (CPV)

72000000, 48783000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract term is a minimum of three years with options to extend up to a total of ten years, as such the estimated value over the potential life of the contract is between one hundred fifty thousand and five hundred thousand.
Estimated value excluding VAT:
Range: between 150 000 and 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Options to extend annually for an additional 7 years following the initial period.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As described in the Tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As described in the Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As described in the Tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As described in the Invitation to Tender documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As described in the Invitation to Tender documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As described in the Invitation to Tender documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org

Minimum level(s) of standards possibly required:
As described in the Invitation to Tender documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at www.eastmidstenders.org

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TS13041

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.1.2014 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.1.2014 – 11:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 15.1.2014 – 11:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of the Council authorised for the purpose.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.11.2013