Supply Media Asset Management to BBC

Supply Media Asset Management to BBC

Media Asset Management with Integrated Ingest System for TV and Online Production (File Core for BBC Wales, Central Square).

United Kingdom-London: Industry specific software package

2016/S 221-402822

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
United Kingdom
Telephone: +44 1234567890
NUTS code: UKL
Internet address(es):Main address:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: broadcasting

Section II: Object

II.1)Scope of the procurement


Media Asset Management with Integrated Ingest System for TV and Online Production (File Core for BBC Wales, Central Square).

Reference number: PROC/2016/55/JP

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The BBC seeks to engage a Supplier to work in partnership to ensure successful delivery of a Media Asset Management (MAM) and integral ingest system solution for TV and Online Production.

This procurement is a part of the delivery of technology to the new BBC Wales building in Central Square. Suppliers can assume that the physical installation of the hardware components of their systems will be done by a systems integrator for all project phases, but are asked to provide full details of these hardware components when asked to do so in the tender document.

II.1.5)Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

Suppliers can assume that the IT hardware platforms will be provided by the BBC as free-issue items. The network hardware will be configured by the BBC, but Suppliers are expected to take part in relevant design activities led by the BBC to determine the final configuration. IT servers and non-Supplier provided software and licenses, such as OS/virtualisation system/commercially available database etc will be provided by the BBC. Details of these systems need to be itemised in the Pricing Schedule as free issue items so that the BBC understands what components it needs to provide. Where a Supplier provides their own stream ingest servers, storage and/or transcode systems, they are asked to option these items in the Pricing Schedule in order to baseline the total costs against Suppliers that do not provide any of these components. Likewise, where a Supplier does not provide their own stream ingest servers, storage and/or transcode systems, they are asked to provide itemised details of commercially available products such that the BBC can obtain costings. This specification covers the design, delivery (except for BBC provided equipment) and commissioning of the system. Final acceptance testing will be carried out by BBC staff.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Capability / Weighting: 50
Quality criterion – Name: Tendered Requirements / Weighting: 50
Price – Weighting: 100
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract may be extended for individual support periods totaling a maximum of 7 years, following the initial 3 year delivery term as detailed in the ITT, taking the total length of the contract to a maximum possible 10 years.

The estimated maximum contract value given in this notice includes all possible extensions for the potential maximum 10 year term and bidders should be aware of this.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Where there is more than one economic operator, the BBC reserves the right to require

a grouping of economic operators to take a particular legal form or to require a single

economic operator to take primary liability or to require that each party undertakes

joint and several liability. Please register your interest in this project by taking the

following steps: 1 — Register your company on the BravoSolution e-Tendering portal

(this is only required once): 1.1 — Go to 1.2 — Click

the link on the login page to Register. 1.3 — Accept the terms and conditions and click

‘Continue’. 1.4 — Enter your correct business and user details. 1.5 — Note the

username you chose and click ‘Save’ when complete. 1.6 — You will shortly receive an

email with your temporary password. 2 — Express an Interest in the tender: 2.1 — Login

to the portal with the username/password. 2.2 — Click the ‘PQQs / ITTs Open To All

Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender

open to any registered supplier). 2.3 — Click on the relevant PQQ/ ITT to access the

content. 2.4 — Click the ‘Express Interest’ button at the top of the page. This will move

the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for

your projects only. 2.5 — You can now access any attachments by clicking ‘Buyer

Attachments’ in the ‘PQQ/ ITT Details’ box. 3. Responding to the tender: 3.1 — Click

‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to

‘Decline to Respond’ (please give a reason if declining). 3.2 — You can now use the

‘Messages’ function to communicate with the buyer and seek any clarification. 3.3 –

Note the deadline for completion, then follow the onscreen instructions to complete

the PQQ/ ITT There may be a mixture of online and offline actions for you to perform

(there is detailed online help available). 3.4 — You must then submit your reply using

the ‘Submit Response’ button at the top of the page. If you require any further

assistance please consult the online help, or contact the Bravo e-Tendering help desk.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/12/2016
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 16/04/2017

IV.2.7)Conditions for opening of tenders

Date: 16/12/2016
Local time: 15:05

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

In the case of technology requirements, the BBC may involve its technology partner

(Atos IT Solutions and Services Limited) to assist in the scoping and drafting of

invitations to tender and/or the evaluation of tenders. However, the final decision as

to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a

contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your

organisation’s fire wall or spam filter, you are advised to instruct your IT team to

accept all emails with a extension (our portal provider) or from Electronic ordering will be used, and electronic invoicing will be accepted, and electronic payment will be used.

In order to be invited to this tender, please simply e-mail including your clear, full agreement to the following statement:

All information provided by the BBC in connection with or during the course of this procurement, whether or not contained in the Tender Documents, must be treated in strict confidence by the Respondent. The Respondent must not communicate any such information to any other party or make use of such information for any purpose other than for the preparation of its Response. The Respondent will procure that each party to its bidding consortium and/or any proposed sub-contractor which receives any of the information contained in the Tender Documents and/or associated documents is made aware of, and complies with, the provisions of this statement as if it were a Respondent.

VI.4)Procedures for review

VI.4.1)Review body

British Broadcasting Corporation
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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