Supply Medical Flooring for Tented Field Hospital

Supply Medical Flooring for Tented Field Hospital

Tent for medical use. Medical Flooring for Tented Field Hospitals – Fixed Quantity Buy with 2 year enabling arrangement for replacements plus options for a further 2 years.

United Kingdom-Bristol: Solid flooring

2013/S 145-251673

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Operational Infrastructure Programmes, DE&S
Mail Point 1309, Spruce 3A, MOD Abbey Wood
For the attention of: Chris Collins
BS34 8JH Bristol
Telephone: +44 1179135302
Fax: +44 1179131907

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Medical Flooring for Tented Field Hospital.
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

Solid flooring. Floor coverings. Tent for medical use. Medical Flooring for Tented Field Hospitals – Fixed Quantity Buy with 2 year enabling arrangement for replacements plus options for a further 2 years.
II.1.6)Common procurement vocabulary (CPV)

44112210, 44112200, 33163000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Initial fixed quantity buy of approximately 2000m2 (dependant on solution) flooring for Very High Readiness Hospital plus enabling arrangement for replacement parts.
II.2.2)Information about options

Options: yes
Description of these options: Options to extend the enabling arrangement for a further 2 years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Audited accounts for the 2 most recent years.
Minimum level(s) of standards possibly required: The Authority will seek confidence from the submitted financial information that the suppliers are financially stable and are able to finance the contract by using ratio analysis. Independent financial advice may be sought to assist in this evaluation. If the Authority considers the risk of contracting with a supplier is too great, further information may be sought, however the Authority’s decision to exclude suppliers on this basis will be final.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
Brief description of the supplier’s background and expertise in supplying/manufacturing temporary flooring prefereable for medical use. Copy of ISO 9001:2008 certificate plus relevant scope.
Minimum level(s) of standards possibly required:
QA accreditation to ISO 9001:2008 with relevant accompanying scope must be received by 2.9.2013.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: For evaluation criterial for selecting suppliers please see below.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

2.9.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

OIP Team is seeking to place a contract for an initial fixed quantity plus Enabling Arrangement for temporary deployable medical grade flooring to be used in military tented field hospitals by UK Armed forces when deployed on operations and training exercises.
The requirement is for the initial flooring solution to be supplied (approx 2,000 m²) by quarter 1 of 2014 with the enabling arrangement to purchase replacement or repair sections as required for a minimum period of 2 years with options to extend for up to 2 further years.
The flooring solution should be capable of meeting the following requirement criteria, preferably satisfied by existing products or by adapting commercially available products:
a. Deployable: Capable of being stored and installed in a wide range of climatic conditions. Capable of being easily deployable in the military supply chain using existing logistic vehicles and handling equipment, utilising ISO containers. It will also be advantageous if it can be recovered and reused.
b. Installation: Capable of being easily, quickly and safely set down on site without specialist equipment and fitted by (trained) army personnel;
c. Surface: When installed the flooring should provide a durable, flat, stable, non-slip and even surface to facilitate movement of casualties and equipment around the field hospital. Please note that the portable X-Ray machine is the heaviest in-service piece of equipment at approximately 400 kg. The flooring solution must be fire retardant and ideally incorporate an electrical cable management system.
d. Clean: When installed the flooring should be capable of being repeat-cleaned and disinfected to maintain a sterile/hygienic environment. It should be chemical and stain resistant. It should also create minimal pollution during storage, use and disposal.
e. Sealing: When installed the flooring will be physically linked without gaps to form an impermeable sealed surface.
It is recognised that meeting all the technical requirements may be challenging and MOD may need to compromise in some areas. The importance of each aspect will be made clear through the Systems Requirement Document (SRD) prioritisation scheme and will form part of the tender evaluation marking scheme. The SRD will only be released to those companies invited to tender,
Any potential supplier, who believes that they have the capability to meet this requirement should submit an Expression of Interest to the issuing branch stated by 17:00 on 2.9.2013 Please note that Pre Qualification Questionnaires will not be issued; suppliers will be selected using the information submitted with their Expression of Interest.
Information to be supplied with Expressions of Interest:
1. A brief description of the Company’s background and expertise in the manufacture and/or supply of temporary flooring (not to exceed 2 sides of A4). Please include details of all related contracts in the previous 5 years especially those involving medical applications and supply to the military or other government organisations/agencies.
2. A copy of the QA accreditation certificate to ISO 9001-2008 standard (or equivalent) together with accompanying scope that is appropriate to this requirement.
3. Full details of the Organisation including:
— Supplier’s Registered Office Address and company registration number.
— Legal Status e.g. a public limited co., limited company, a limited liability partnership or other partnership, sole trader or other (please specify).
— Name of immediate and ultimate parent company if appropriate.
4. A copy of your audited accounts for the most recent 2 years.
The assessment criteria are as follows
The Authority must exclude any supplier convicted of the offences listed at Regulation 23(1) subject to Regulation 23(2) and exercise discretion to disqualify any supplier on the grounds set out at Regulation 23(4). Information regarding these criteria will be sought by the Authority on receipt of the Expression of Interest. PASS/FAIL
QA accreditation to ISO 9001 – 2008 with accompanying scope that is relevant to this requirement must be received by 17:00 on September 2013. Failure to provide this will result in the supplier being excluded from the selection process.
Verification of the Supplier’s financial viability and stability based on the financial information supplied. The OIP Team may seek independent financial and market advice to validate information declared or to assist evaluation. The OIP Team reserves the right to exclude Potential Providers from the competition based on this advice. PASS/FAIL
Verification of the Supplier’s legal status PASS/FAIL
Assessment of the Supplier’s technical capability
The supplier’s response to Question 1 above will be assessed according to the following criteria:
0 – Unmarked. The question hasn’t been answered.
1 – Poor. No supporting evidence supplied, no confidence in supplier’s technical ability.
2 – Needs Development. Some evidence given of meeting the criteria, however it is insufficient to give the Authority confidence in the supplier’s technical ability (no relevant contract examples given but other evidence supplied).
3 – Good. Good evidence/examples given which give the Authority confidence in the supplier’s technical ability to supply temporary flooring (at least two relevant contract examples for temporary flooring together with other evidence of technical capability).
4 – Excellent. There is good evidence supplied which gives the Authority confidence in the supplier’s technical ability to supply temporary medical flooring (at least two relevant contract examples for temporary flooring at least one of which is for medical flooring together with other evidence of technical capability).
Failure to provide the required information, make a satisfactory response to any question, or supply documentation referred to in responses, within the required timescale, may mean that a Potential Provider is not invited to participate further. In the event that none of the responses are deemed satisfactory, the OIP Team reserves the right to terminate the procurement and where appropriate re-advertise the procurement.
The OIP Team expressly reserves the right to require a Potential Provider to provide additional information supplementing or clarifying any of the information provided in their Expression of Interest.
It is envisaged that a minimum of 3 and maximum of 6 suppliers will be invited to tender. If more than 6 companies are judged to be capable of satisfying this requirement, the 6 suppliers that give the Authority the most confidence that they have the relevant experience in response to question 1 above will be selected.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at

The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and GO Reference: GO-2013724-DCB-4981093.

IV.3.2) Previous publication(s) concerning the same contract
Notice on a buyer profile
Notice number in the OJEU: 2013/S 177-199277 of 19.6.2013

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Operational Infrastructure Programmes, DE&S
As above

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.7.2013