Supply Mobile Data System

Supply Mobile Data System

Supply, management and installation of mobile data system and associated services.

UK-West Malling: computer-related services

2012/S 89-146604

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council on Behalf of Kent and Medway Towns Fire Authority
Procurement -Commercial Services, Gibson Drive, Kings Hill
Contact point(s): Please see advert on
ME19 4QG West Malling

I.2)Type of the contracting authority

Other: Fire authority
I.3)Main activity

Other: Fire fighting/prevention services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Supply, management and installation of mobile data system and associated services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Throughout the County of Kent.
NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 108
Justification for a framework agreement, the duration of which exceeds four years: Framework to be let for a period of 84 months with the potential for an extension of 24 months.
The implementation process will take 12 months, at the end of the agreement it will take approximately 12 months to decommission the MDTs. Therefore Kent and Medway Towns would only have 24 months of use from the MDT if let for 48 months, which wouldn’t be appropriate as it is important that there is continuity of the MDT provision for fire crews attending incidents.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 750 000 and 11 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Kent & Medway Towns Fire Authority (KMFTA) has a requirement to provide fire-fighters and others, with safety critical information particularly when attending incidents. KMTFA is looking for a suitable Supplier to supply, install and manage the mobile data system and associated ancillary equipment/services onto fire engines. The specification (to be provided within the tender document) will set out the requirements for the provision of a fit for purpose mobile data system to support the delivery of KMTFA’s front line services to the community of Kent. The contract will require:
— — the hire of mobile data system from the contractor on a ‘managed service’ basis which shall include the provision, management and installation of the mobile data terminal hardware in the authority’s fleet of front line fire engines,
— technical refresher after 4 years,
— installation of MDT hardware in KMTFA’s fleet of vehicles,
— ability to update new software to meet the new legislative and performance standards requirements which may be imposed on KMTFA during the life of the contract,
— To provide the installation of additional mobile data terminals for new appliances and allow growth of vehicles during the proposed contract term.
Height vehicles, command and control vehicles and new dimension vehicles based across the service area. The hire of mobile data system shall include the mobile data software, management of data and provision of support infrastructure and services (gateways etc). This shall ensure integration with the mobilising systems and provision of training and operating instructions.
Options for either a fully managed service or partially managed service to be considered respectively as operating lease or outright purchase.
KMTFA operates a 24-hour service currently across 66 fire stations (14 whole-time, 9 day-crewed and 43 part-time), a training centre, 4 fire safety offices, 5 group offices an urban search & rescue centre and a service headquarters (subject to the authority’s current integrated risk management plan –

The mobile data terminal hardware is to be installed in KMTFA’s fleet of front line fire engines (including fire engines, height vehicles, command and control vehicles and new dimension vehicles) based across the service area. The requirement is for a mobile data solution, each with the necessary vehicle mounting hardware to allow use by the operational crew (not including the driver) whilst the vehicle is in motion. Risk Data available on the mobile data terminal will be required to be accessible anywhere on the incident ground following vehicle arriving and booking ‘in attendance’.
The purpose of the fire engine Mobile Data system is to enhance the safety of the public of Kent and KMTFA fire-fighters. This will need to be achieved by reliably providing the following key functions:
1. Route, receive, display and alert crews on the receipt of a mobilising message from the mobilising system;
2. Transmit and route status update messages from mobile resources back to the mobilising computer;
3. Replicate, store and display of up to date data from central databases to mobile data terminals (e.g. risk data, hazardous chemicals, standard operating procedures, hydrants etc.). When necessary, these to be displayed via a mapping screen;
4. Regular transmission of appliance location data (e.g. geographical positioning system) to the mobilising computer, to ensure that the location is known to sufficient accuracy (e.g. 100m) to enable location based mobilising;
5. Provide fire-fighter crews with fastest routing information and instructions to get to the location of the incident mobilised to, from the appliances current location, using an up to date road network calibrated for fire appliances.
It is KMTFA’s intention to award a seven year contract with an option to extend for a further 2 years. The tender will be accepted based on the application of the most economically advantageous tender.

II.1.6)Common procurement vocabulary (CPV)

72500000, 35710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 750 000 and 11 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 108 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Kent and Medway Towns Fire Authority reserve the right to request a parent company guarantee where applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To be provided in the tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: To be set out in tender document.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
To be set out in tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

18.6.2012 – 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The closing date for submission of expressions of interest is 12:00 noon on 18 June 2012. Expressions of interest submitted after this date will not be accepted.
Any questions or clarifications relating to the tender must be submitted through the South East IEP Business Portal (ProContract) by the date stated in the tender.
Tenderers should note that there is an opportunity for suppliers to attend a supplier briefing event on 29th 30th and 31st May 2012 All information from this event will be made available to all suppliers via the ProContract website.
This opportunity, will be completed electronically via ProContract in its entirety, a site run by Due North. Interested organisations should go to to register and express interest in this particular opportunity.

It should be noted that all submissions (ie Tender and clarification questions) must be made via ProContract, no other submission route is permitted. Failure to follow this path may result in the application/tender being rejected.
Kent & Medway Towns Fire Authority anticipate awarding to one Supplier.
It should be noted that the Contract will run for an initial period of 84 months but may be extended, subject to the agreement of all parties, by a further 24 months making a total of 108 months.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.5.2012