Supply Multifunctional Devices and a Print Managed Service to Devon County Council

Lot 1 is to provide a contract for a Managed Print Service for Devon County Council. This will be awarded to a single supplier. Lot 2 is for ad hoc MFD call off from a multi supplier framework.

United Kingdom-Exeter: Printing services

2014/S 219-387469

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon County Council
CR Devon Procurement Service, County Hall Room 120, Topsham Road
For the attention of: Miss Andrea Greenhough
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: andrea.greenhough@devon.gov.uk

Internet address(es):

General address of the contracting authority: www.devon.gov.uk

Further information can be obtained from: Supplying the South West
Internet address: www.suppliyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Supplying the South West
Internet address: www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: Supplying the South West
Internet address: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CP1068-14 The Provision of multifunctional devices and a print managed service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Across the county of Devon.

NUTS code UKK4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 000 000 and 8 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Lot 1 is to provide a contract for a Managed Print Service for Devon County Council. This will be awarded to a single supplier.
Lot 2 is for ad hoc MFD call off from a multi supplier framework.

II.1.6)Common procurement vocabulary (CPV)

79810000, 30120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 — This is a Managed Print Service contract that is for 36 months with the option to extend for a further 2 x 24 months and will be awarded to a single supplier.
Lot 2 — This is an ad hoc MFD call off from a multi supplier framework with a maximum term of 4 years — 36 months with the option to extend for a further 12 months.
Estimated value excluding VAT:
Range: between 3 000 000 and 8 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Managed Print Service

1)Short description

This covers the provision of a Managed Print Service (MPS) that controls the authorities printing devices, consolidating charges and driving savings through better efficiencies. There are 3 levels of the managed print service to be offered that are named as Bronze, Sliver and Gold. The implementation of the MPS will make sure that it plays an integral part in tackling the challenges of reducing the councils costs, increasing the efficiency and sustainability of the councils printing and facilitating better governance and compliance.
Suppliers will be required to provide a Managed Print Service as standard that includes but not limited to:
— The ability to deliver both forecast and actual savings,
— The provision of appropriate devices and consumables,
— A reliable support and service infrastructure (including Support/service desk),
— The ability to respond to ‘local’ specific requirements as detailed in location discussion,
— A 24 hour /7 days a week support/service as set out in the ITT,
— The ability to support and integrate with different operating systems,
— To have a robust set of offerings with the provision of service and support for multi-vendor environments,
— Ensuring a consistent high level of operation.

2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope

Lot 1 — 36 months with the option to extend for a further 2 x 24 months. This will be awarded to a single supplier.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)

5)Additional information about lots

Lot No: 2Lot title: Ad hoc supply of Multi-functional Devices

1)Short description

Lot 2 — This is for an ad hoc Multi Functional Devices (MFD’s) call off from a multi supplier framework. The maximum term of the framework is for 4 years — 36 months with the option to extend for a further 12 months.

2)Common procurement vocabulary (CPV)

30120000

3)Quantity or scope

Lot 2 is for an ad hoc Multi-functional Devices (MFD) call off from a multi supplier framework. The maximum term of this framework is 4 years — 36 months with the option to extend for a further 12 months.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and set out in the tender documentation available from the address in section 1.1

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulations 25 of the Public Contracts Regulations 2006 and set out in the tender documentation available from the address in section 1.1

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP1068-14 The provision of a managed print service and multifunctional devices.

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.1.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

See II.I.5.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulations 32 (Information about contract award procedures and the application of standstill period prior to contract award) and Regulations 47 (enforce of Obligations) of the Public Contracts Regulations 2006.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.11.2014