Supply NHS Wales with Ambient Groceries

Supply NHS Wales with Ambient Groceries

The forthcoming contract is to provide NHS Wales with a range of ambient groceries, including the following: Milk Powder, Baking/Dessert mixes, Biscuits, Cereals, Oils.

United Kingdom-Cardiff: Food, beverages, tobacco and related products

2015/S 199-360967

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wales Shared Services Partnership — Procurement Services (as hosted by Velindre NHS Trust)
Companies House
For the attention of: Pinnell Eleanor (NWSSP Proc — Central Non Medical)
CF14 3BU Cardiff
Telephone: +44 2920903851

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Abertawe Bro Morgannwyg University Health Board

Aneurin Bevan University Health Board

Betsi Cadwaladr University Health Board

Cardiff and Vale University Health Board

Cwm Taf University Health Board

Hywel Dda University Health Board

Powys Local Health Board

Velindre NHS Trust

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Ambient Groceries.
II.1.2)Type of contract and location of works, place of delivery or of performance



II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 16 000 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The forthcoming contract is to provide NHS Wales with a range of ambient groceries, including the following:
— Milk Powder,
— Baking/Dessert mixes,
— Biscuits,
— Cereals,
— Oils,
— Flours,
— Fruit Pots,
— Herbs/Spices,
— Dried Fruit and Nuts,
— Salt/Sugar,
— Hot Beverages,
— Pastas and Pulses,
— Preserves and Spreads,
— Stock and Bouillon,
— Canned food products (including fish, tomatoes, fruit and vegetables and beans),
— Sauces and pastes,
— Patient snacks,
Delivery will be required to NHS premises in Wales, including NWSSP distribution stores (Bridgend, Denbigh, Cwmbran) as appropriate.
II.1.6)Common procurement vocabulary (CPV)

15000000, 15861000, 15893200, 15512000, 15891400, 15871000, 15893300, 15851100, 15821200, 15872000, 15891610, 15332290, 15930000,15831000, 03211300, 15411200, 15871200, 03222000, 15863000, 15331410, 15894400, 15831500, 15613310, 15833100, 15332200, 15612130,15612190, 15511600, 15511700, 03212211, 15612410, 15612210, 15812200, 15625000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Whilst we have specified ‘no’ to Point II.1.8) regarding if the contract is divided into lots, the tender will entail a significant number of lots, however it is impractical as a contracting authority to detail each lot within this notice. All relevant lotting details will be in the ITT.
Estimated value excluding VAT:
Range: between 16 000 000 and 20 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contracting authority is seeking to establish a contract with a single supplier for the period of 3 years plus the option to extend by a further 12 months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.3.2016. Completion 28.2.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request parent company guarantees of financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified saved that in the case of consortia or other grouping of more than 1 legal entity, 1 part must act as prime contractor.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions:
How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):
— Browse to the eSourcing Portal,
— Click the ‘Click Here to Register’ link,
— Accept the terms and conditions and click ‘Continue’,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the Tender:
— Login to the portal with the username/password,
— Click the ‘PQQs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires open to any registered supplier),
— Click on the relevant PQQ to access the content,
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left hand side of the page,
— This will move the PQQ into your ‘My PQQs’ page. (This is a secure area reserved for your projects only),
— Click on the PQQ code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.
3. Responding to the Tender:
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason, if rejecting),
— You can now use the ‘messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance, please consult the online help or contact the e-Tendering help desk.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 25-041291

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

3.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an e-Tendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 day calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful bidders and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the bidder/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in Section I.1) Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought promptly. For more information on how to appeal, and the relevant time limits, please see following statement on the Authority’s

VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: