Supply of a Learning Analytics Solution

Supply of a Learning Analytics Solution

Sheffield Hallam University is looking to collaborate with a supplier of a proven Learning Analytics software solution.

United Kingdom-Sheffield: Software package and information systems

2018/S 225-514273

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Sheffield Hallam University
S1 1WB
United Kingdom
Contact person: All communication via reference 1819-19-STEER-DB
NUTS code: UKE32
Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Supply of a Learning Analytics Solution

Reference number: 1819-19-STEER-DB

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Sheffield Hallam University is looking to collaborate with a supplier of a proven Learning Analytics software solution.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE32
Main site or place of performance:

Sheffield, UK

II.2.4)Description of the procurement:

Sheffield Hallam University is looking for a supplier of a proven Learning Analytics software solution.

Sheffield Hallam University define learning analytics as “the measurement, collection, analysis and reporting of data about learners and their contexts, for purposes of understanding and optimizing learning and the environments in which it occurs.” (Siemens and Gasevic, 2012).

Our ultimate goal is to increase student retention, improve student support and success, increase student engagement and identify and address differential outcomes for our students.

We are therefore seeking to procure and implement a learning analytics solution whilst embedding behavioural and cultural change amongst University staff that enables the best possible use of the information we hold about our students and to engage students with information on their own learning.

This opportunity is based on a 3 year contract with an option to extend for a further 2 years (max 5 year contract).

The University plans to fully implement and go live with learning analytics in September 2019, therefore only existing products which are able to fully meet our essential requirements will be considered.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Functional requirements / Weighting: 18
Quality criterion – Name: Early adoption outcomes / Weighting: 7
Quality criterion – Name: Application of data sources / Weighting: 8
Quality criterion – Name: Student interaction / Weighting: 6
Quality criterion – Name: Reporting / Weighting: 3
Quality criterion – Name: Approach to implementation / Weighting: 10
Quality criterion – Name: Future proofing / Weighting: 8
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/12/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 28/02/2019

IV.2.7)Conditions for opening of tenders

Date: 21/12/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between 18 months and 6 months prior to the contract’s expiry, including any extensions which might apply.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Sheffield Hallam University — Legal Dept
Howard Street, Sheffield
S1 1WB
United KingdomInternet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Sheffield Hallam Univeristy — Legal Dept
S1 1WB
United Kingdom

VI.5)Date of dispatch of this notice: