Supply of a Linear Accelerator Treatment Unit

Supply of a Linear Accelerator Treatment Unit

The North Middlesex University Hospital Trust has a requirement for the supply and installation of a dual-mode linear accelerator that is capable of delivering complex static and rotational intensity modulated radiotherapy treatments under MV and kV imaging guidance.

UK-London: linear accelerators

2012/S 111-184257

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Middlesex University Hospital NHS Trust
Ground Floor, Old Admin Block, Sterling Way, Edmondton
For the attention of: Natalie Ives
N18 1QX London
UNITED KINGDOM
Telephone: +44 2088874313
E-mail: tenders@nmh.nhs.uk
Fax: +44 2088874330

Internet address(es):

General address of the contracting authority: http://www.northmid.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of a Linear Accelerator Treatment Unit.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The North Middlesex University Hospital Trust has a requirement for the supply and installation of a dual-mode linear accelerator that is capable of delivering complex static and rotational intensity modulated radiotherapy treatments under MV and kV imaging guidance. Third party items including quality control, quality assurance and rotational intensity modulated radiotherapy treatment planning equipment are required to be supplied with the dual-mode linear accelerator.
The Trust also has a requirement for the supply and installation of a kV imaging system to an existing dual-mode linear accelerator fitted with MV imaging system thus enabling the delivery of intensity modulated radiotherapy treatments under MV and kV imaging guidance.
The solution should demonstrate compatibility and integration with the existing oncology management system, quality assurance requirements and other systems within the Trust’s radiotherapy service.
The provision shall also include a full OEM service contract, with first line maintenance being undertaken by the Trust.
II.1.6)Common procurement vocabulary (CPV)

31643100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a period of up to 24 months.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

To be included in the Invitation to Tender documententation, if required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be included in the Invitation to Tender documententation, if required.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

To be included in the Invitation to Tender documententation, if required.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the PQQ which is availbale from the point of contact detailed within Section 1 I.1.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the PQQ which is availbale from the point of contact detailed within Section 1 I.1.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the PQQ which is availbale from the point of contact detailed within Section 1 I.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: A Pre-Qualification Questionnaire (PQQ) will be used to assess the economic and financial capacity and technical and professional ability of those operators who register an interest in participating in the Tender process. The criteria and methodology for evaluation shall be detailed within the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NMUHT/0094/2012
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Please express your interest in this contract by completing and returning a compliant Pre-Qualification Questionnaire (PQQ) which is only available by contacting Natalie Ives as per the contact details section in 1 I.1. All PQQs and supporting information must be submitted by the closing date for receipt of expressions of interest. No other submission options are available, and non-compliant expressions of interest may not be considered or acknowledged.
There maybe a requirement to attend site / complete an interview prior to the supplier selection and the issuing of invitations to tender process, or during the tender evaluation stage.
The Trust does not bind itself to accept the lowest cost or any offer. The Trust reserves the right to award all, part or none of this business, or to cancel the process at any stage. The Trust cannot be held responsible for any costs or expense incurred by operators in relation to completing any stage of this procurement process.
Organisations will be notified in writing if they are successful or unsuccessful in proceeding to the Invitation to Tender stage.
The Trust will consider all innovative solutions.
The contract period will be 36 months with an option to extend for a period of up to 24 months.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.6.2012