Supply of an Electronic Grain Passport System and Industry Pilot

Supply of an Electronic Grain Passport System and Industry Pilot

HGCA, the cereals cereals and oilseeds division of AHDB, is looking for a contract for the supply of a new Electronic Grain Passport (ePassport)system for the UK combinable crops sector.

United Kingdom-Kenilworth: Electronic data management (EDM)

2013/S 126-216094

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Agriculture and Development Board
Stoneleigh Park
For the attention of: Julia Burger
CV8 2TL Kenilworth
UNITED KINGDOM
Telephone: +44 2476478872
E-mail: procurement@ahdb.org.uk

Internet address(es):

General address of the contracting authority: www.ahdb.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Agriculture & Horticulture
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of an Electronic Grain Passport System and Industry Pilot
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code UKG13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Supply of an Electronic Grain Passport System & Industry Pilot
II.1.6)Common procurement vocabulary (CPV)

48613000, 48000000, 48600000, 48610000, 48612000, 48800000, 72000000, 72300000, 72320000, 72500000, 48780000, 48781000, 48782000, 48783000, 48900000, 72313000, 72317000, 72318000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

HGCA, the cereals cereals and oilseeds division of AHDB, is looking for a contract for the supply of a new Electronic Grain Passport (ePassport)system for the UK combinable crops sector. Underpinned by a central database,the new ePassport system must be accessible to all parts of the supply chain, allow for all current passport information to be collected and transferred electronically, where permissable, for two-way exchange of industry data.
HGCA is seeking a fully functional ePassport system to implement an industry pilot for the first phase. The system must be capable of scaling to a nationwide solution if so required by HGCA and industry.
Estimated value excluding VAT:
Range: between 400 000 and 800 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Option to extend by up to 36 months in any number of periods
Provisional timetable for recourse to these options:
in months: 53 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 89 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please see ITT
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see ITT
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see ITT
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see ITT
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see ITT
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see ITT
Minimum level(s) of standards possibly required: Please see ITT
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see ITT
Minimum level(s) of standards possibly required:
Please see ITT
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2013-005
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.9.2013 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

5.9.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 5.9.2013 – 14:00
Place:

Stoneleigh Park, Kenilworth, Warwickshire

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years from contract commencement if option not taken to extend contract
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

27.6.2013