Supply of an external audit service to Southend University Hospital NHS Foundation Trust

Supply of an external audit service to Southend University Hospital NHS Foundation Trust

Southend University Hospital NHS Foundation Trust seeks expression of interest in the appointment of External Auditors commencing from 1.4.2013 for an initial period of 3 years with a two year extension option.

UK-Westcliff-on-Sea: statutory audit services

2012/S 208-342686

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Southend University Hospital NHS Foundation Trust
Southend Hospital Prittlewell Chase
For the attention of: Cheelong Chan, Contracts Manager
SS0 0RY Westcliff-on-Sea
UNITED KINGDOM
E-mail: cheelong.chan@southend.nhs.uk

Internet address(es):

General address of the contracting authority: www.southend-hospital.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of an external audit service to Southend University Hospital NHS Foundation Trust.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: Southend University Hospital NHS Foundatin Trust, Prittlewell Chase, Westcliff-on-sea, Essex, SS0 0RY.
NUTS code UKH31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Southend University Hospital NHS Foundation Trust seeks expression of interest in the appointment of External Auditors commencing from 1.4.2013 for an initial period of 3 years with a two year extension option.
Expression of interests are invited from Auditors who must comply with the Audit code for NHS Foundation Trusts and Charity Commission, be able to demonstrate established standing in the public healthcare sector and show a high level of experience and expertise.
General audit experience is not sufficient due to specialised nature of the work.
II.1.6)Common procurement vocabulary (CPV)

79212300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and serveral liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Expression are invited from auditors who must comply with the audit code for NHS Foundation Trusts and Charity Commission, demonstrate an established standing within the healthcare sector and show a high level of experience and expertise. Where required by law comply with the Money Laundering regulations and the provisions of the Proceeds of Crime Act 2002.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Auditors must be members of an approved professional body, such as the Institute of Chartered Accountants in England and Wales or an equivalent approved body and comply with the requirements of the NHS ACT 2006,The International Standards on Auditing (ISA) & Auditing Practices Board (APB) – Notes 10 & 11.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Auditors must be members of an approved professional body, such as the Institute of Chartered Accountants in England and Wales and comply with the requirements of the NHS ACT 2006,The International Standards on Auditing (ISA) & Auditing Practices Board (APB) – Notes 10 & 11.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SE1317
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

1.12.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

A) Please ensure your expression of interest states a named contact, telephone number, email address and fax number for the duration of this tender process.
B) The Trust does not bind itself to accept the lowest offer or any offer and reserves the right to issue a PQQ covering further requirements specific to this tender.
C) The Trust cannot be held responsible for any costs incurred by offerors in relation to this tender process nor post offer clarification.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Southend University Hospital NHS Foundation Trust will incorporate a minimum 10 day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing before the contract is entered into. Applicants will have two working days from the notification of the award to request additional debriefing and that information has to be provided a minimum of three working days before expiry of the standstill period. Such information should be requested from the contact in part 1.1 of this advert. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within three months). Where a contract has not been entered into, the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.10.2012