Supply of an Externally Hosted eBulk Solution

Supply of an Externally Hosted eBulk Solution

The introduction of an eBulk system would enable the Council to submit multiple applications electronically to the DBS, and reduce the average DBS clearance time significantly.

UK-Matlock: IT services: consulting, software development, Internet and support

2013/S 110-188293

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire County Council
County Hall
Contact point(s): Transformation Service
For the attention of: Anna Salt
DE4 3AG Matlock
UNITED KINGDOM
E-mail: anna.salt@derbyshire.gov.uk

Internet address(es):

General address of the contracting authority: www.derbyshire.gov.uk

Address of the buyer profile: www.sourcederbyshire.co.uk

Electronic access to information: http://intendhost.co.uk/derbyshirepartnership

Electronic submission of tenders and requests to participate: http://intendhost.co.uk/derbyshirepartnership

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of an Externally Hosted eBulk Solution and Associated Support Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code UKF1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Derbyshire County Council is a registered body with the Disclosure and Barring Service (DBS) and processes approximately 15000 checks annually for itself and eligible contractors and as an Umbrella body for academies, schools, other small organisations and charities and processes DBS applications on their behalf.
The introduction of an eBulk system would enable the Council to submit multiple applications electronically to the DBS, and reduce the average DBS clearance time significantly.
Objectives
To purchase an eBulk Solution by 31.10.2013.
To implement an eBulk Solution within Derbyshire County Council by 31.3.2014.
To reduce the average DBS clearance to 5 working days by May 2014.
To continue a specific process that allows applicants without internet access to submit an application using paper by March 2014.
To provide all Council establishments, schools and external organisations with access to the Solution by 31.5.2014.
II.1.6)Common procurement vocabulary (CPV)

72000000, 72500000, 72310000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Contract term of 3 years with options to extend on an annual basis to take the contract term up to a maximum of 6 years. Estimated Contract value to be between 230000.00 GBP and 250000.00 GBP.
II.2.2)Information about options

Options: yes
Description of these options: Options to extend annually for an additional 3 years following the initial period.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As described in the Invitation to Tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As described in the Invitation to Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As described in the Invitation to Tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As described in the Invitation to Tender documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at http://intendhost.co.uk/derbyshirepartnership

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As described in the Invitation to Tender documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at http://intendhost.co.uk/derbyshirepartnership

Minimum level(s) of standards possibly required: As described in the Invitation to Tender documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at http://intendhost.co.uk/derbyshirepartnership

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As described in the Invitation to Tender documents which are available to download for completion by interested organisations who register on the Councils electronic tendering system at http://intendhost.co.uk/derbyshirepartnership

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Economic operators must be registered and approved by the DBS as eBulk brokers by the Tender Return date being 17.7.2013.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TS13012.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.7.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.7.2013 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 17.7.2013 – 11:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of the Council authorised for the purpose.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

6.6.2013