Supply of Asphalt Materials

Supply of Asphalt Materials

Tenders are invited for the supply of Asphalt Materials. Whilst principally for use by Derby City Council and Nottingham City Council, the framework agreement will also be for use by local authorities served by ESPO.

United Kingdom-Leicester: Bitumen and asphalt

2013/S 155-270200

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council and Nottingham c/o Eastern Shires Purchasing Organisation
Barnsdale Way, Grove Park, Enderby
For the attention of: Gareth Smith
LE19 1ES Leicester
UNITED KINGDOM
E-mail: gr.smith@espo.org

Further information can be obtained from: East Mids Tenders
Internet address: https://www.eastmidstenders.org

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: East Mids Tenders
Internet address: https://www.eastmidstenders.org

Tenders or requests to participate must be sent to: East Mids Tenders
Internet address: https://www.eastmidstenders.org

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

231EM Supply of Asphalt Materials
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Derby and Nottingham
NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 400 000 and 8 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Asphalt. Bitumen and asphalt. Coated road materials. Highway materials. Macadam, tarmac and tar sands. Tarmac. Road-construction materials. Tenders are invited for the supply of Asphalt Materials. Whilst principally for use by Derby City Council and Nottingham City Council, the framework agreement will also be for use by local authorities served by ESPO (see www.espo.org for further details), being a Central Purchasing Body as defined by the EU Combined Procurement Directive 2004/18/EC, the Framework Agreement may also be open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords. Full details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/about-us/ojeu-permissible-users.aspx

II.1.6)Common procurement vocabulary (CPV)

44113600, 44113620, 44113310, 34929000, 14213000, 14213200, 44113000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The value of GBP 1 400 000 is the estimated potential value based on known participating establishments. The value of participation by the wider public sector cannot be calculated accurately or guaranteed – but has nevertheless been incorporated within a range of GBP 1 400 000 to GBP 8 000 000 for the duration (including the extension option referred to at Section II.2.2)
II.2.2)Information about options

Options: yes
Description of these options: The framework agreement has the option to extend for up to a further 12 months. The total estimated values stated in Section II.1.4 include the option period.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 22.10.2013. Completion 21.10.2016

Information about lots

Lot No: 1 Lot title: Asphalt Materials

1)Short description

Delivery into Derby City
2)Common procurement vocabulary (CPV)

44113600, 44113620, 44113310, 34929000, 14213000, 14213200, 44113000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Asphalt Materials

1)Short description

Delivery to Nottingham City Council
2)Common procurement vocabulary (CPV)

44113600, 44113620, 44113310, 34929000, 14213000, 14213200, 44113000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Asphalt Materials

1)Short description

Collection ex Works
2)Common procurement vocabulary (CPV)

44113600, 44113620, 44113310, 34929000, 14213000, 14213200, 44113000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint & Several Liability
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1. The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation.
2. This contract will contain a contract monitoring clause which will require suppliers to ensure that their organisation operates within the rating of [30] or more, as shall be determined by use of the credit rating agency, Creditsafe Business Solutions Limited.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the invitation to tender.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the invitation to tender.
Minimum level(s) of standards possibly required: As detailed in the invitation to tender.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As detailed in the invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

231EM (EASD-9ADK4T)
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.9.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.9.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Companies interested in participating should go to www.sourcederbyshire.co.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: ESPO on behalf of Derby City Council and Nottingham City Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.8.2013