Supply of Batteries

Supply of Batteries

Batteries. Primary batteries. Battery packs. Alkaline batteries.

UK-Hertford: batteries

2012/S 213-352064

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hertfordshire County Council
Hertfordshire County Council, Strategic Procurement Group, County Hall
For the attention of: Christine Notley
SG13 8DQ Hertford
Telephone: +44 1707292464
Fax: +44 1992588416

Internet address(es):

General address of the contracting authority:

Address of the buyer profile: following the instructions given in VI.3 (Additional Information)
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Hampshire County Supplies
Bar End Road
SO23 9NR Winchester

Kent County Supplies
Gibson Drive, Kings Hill
ME19 4QG West Malling

Barnsdale Way, Grove Park
LE19 1ES Enderby

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

The Supply of Batteries.
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 600 000 and 2 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

Batteries. Primary batteries. Battery packs. Alkaline batteries.
II.1.6)Common procurement vocabulary (CPV)

31440000, 31420000, 31422000, 31411000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This contract shall have a contract period of four (4) years. The estimated total value of the Contract stated in 11.1.4 is for the contract period. Further details of the requirement are available on the following link:

As part of the Council’s commitment to partnership working the Council is acting as a Central Purchasing Body as defined by the EU Combined Procurement Directive 2004/18/EC and this is a joint collaboration between the members of the Central Buying Consortium (CBC) [and Eastern Shires Purchasing Organisation (ESPO).].
The current participating members are Hertfordshire County Council, Hampshire County Council, Kent County Council and ESPO. Details of the current participating member authorities’ requirements for delivery of supplies will be stated in the tender documents (to be provided to organisations that successfully pass through the pre-qualification stage).
During the framework agreement period there is a possibility that other public sector bodies may wish to participate. In addition to the organisations listed above, the framework agreement is open to all public sector bodies served by the Pro5 Group (comprising The Eastern Shires Purchasing Organisation, Yorkshire Purchasing Organisation, Central Buying Consortium and The North East Purchasing Organisation) and details of current members of each organisation can be found by following the various organisation website links on the Pro5 Group website

Also, the framework agreement is open to member authorities of the Regional Improvement and Efficiency Partnership (RIEP) for the East of England (including any successor body) and a current list of member authorities can be found on their website using the following link:

No fixed list of organisations is set out within the tender exercise and no guarantee can be given as to the exact amount of business which may result from this tender exercise. However, the contractor will be expected to supply the goods to any organisation identified above, including their customers and affiliates, which is authorised by the Council. Any organisation that utilises this framework agreement shall do so under the terms and conditions of this agreement.
As part of the Council’s commitment to partnership working it is possible that during the contract period other local authorities or other public sector bodies within Hertfordshire may wish to utilise this framework agreement. In particular, the framework agreement is open to members of Supply Hertfordshire (including any successor body). A current list of member organisations can be found on the Supply Hertfordshire website using the following link: No fixed list of organisations is set out within the tender exercise and no guarantee can be given as to the exact amount of business which may result from this tender exercise. However, the contractor will be expected to provide the goods and/or services under this framework agreement to any local authority or other public sector body within the county of Hertfordshire that is authorised by the Council. Any organisation that utilises this framework agreement shall do so under the terms and conditions of the framework agreement.

Estimated value excluding VAT:
Range: between 1 600 000 and 2 400 000 GBP

II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Contract Reference Number – HCC1205838. Tender Access Code 473F4B6JNS
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

10.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 10.12.2012 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Hertfordshire County Council (hereinafter referred to as the Contracting Authority), along with Pro 5 members (hereinafter referred to as the participating Authorities) have a requirement for the Supply of Batteries.
The requirement is for the Supply of Batteries for delivery in bulk drops to the central stores addresses. The method of delivery and palletisation will be as stated in Schedule 3.
The Participating Authorities as part of the collaborative procurement agenda, seek to establish framework agreements for use by local authorities served by the Pro5 Group (see, being Central Purchasing Bodies as defined by the EU Combined Procurement Directive 2004/18/EC. The Framework Agreement may also be open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Central Government Departments and their Agencies; Registered Charities; Registered Social Landlords. Full details of the classification of end user establishments and geographical areas is available on:

The anticipated annual expenditure on these goods is presently circa 450 000 GBP per annum. The contract will be for a period of four (4) years. The estimated annual value of the contract is between 400 000 GBP and 600 000 GBP.
The contractor shall supply the Goods to any organisation identified within this section including their customers and affiliates.
Any organisation that utilises this framework agreement shall do so under the terms and conditions of this Agreement.
The Council reserves the right at any time to cease the tendering process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
Due to the current economic climate, Hertfordshire County Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council’s requirements and remain financially viable to perform the Contract.
Please read this section carefully as it provides fullinstructions on how to apply for this requirement.
Hertfordshire County Contracting Authority has moved to a new way of e-Tendering and worked closely with its Districts and Partners to create a joint procurement website called Supply Hertfordshire. This website is supported by BiP Solutions who provide a system called Delta which is the background platform to Supply Hertfordshire.
The Tender Process.
This tender is a one stage process. If you wish to be considered as a tenderer you must complete and submit a Tender Bid by using the Tenderbox through BiP’s Delta by the due date of 12 noon on Monday 10.12.2012. Tender Bids cannot be uploaded after the closing date/time.
Step 1: Registering with Supply Hertfordshire.
To participate in this tender you will need to go into and register, thereafter you will be issued with a Username and Password. (If you have already registered with Delta or Supply Hertfordshire, please follow the link above where you can log on using your existing username and password. If you have registered and have forgotten your Username and Password, please click on the forgotten password link below the log in box). Please keep this Username and Password secure, and do not pass it to any third parties.

Step 2: Completing your Tender Documents.
To obtain and complete the Tender Documents, you will need to go into the Response Manager area and enter the Access Code 473F4B6JNS. You will then need to download the relevant documents and complete. Any supporting documents should be cross-referenced to the relevant question. If the Contracting Authority requires further information concerning your tender bid, your organisation will be contacted. However, please provide full details and answer all questions, as the Contracting Authority reserves the right not to ask tenderers for any further information or clarification.
Step 3: Uploading Your Completed Tender Bid.
Once you have completed your Tender Bid you must then “upload” your completed response into the Tenderbox (Access Code 473F4B6JNS) and ensure it has been submitted as a response.
Please make sure you have submitted your Tender Bid to the correct Access Code, the Contracting Authority will not be held accountable for any errors made by a tenderer in submitting your Tender Bid.
If you are experiencing problems, then please contact the Delta helpdesk via email at or call +44 8452707050 Monday to Friday 8:30am – 5:30pm for further assistance. GO Reference: GO-20121031-PRO-4355193.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Hertfordshire County Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers to allow unsuccessful tenderers to raise any complaints before the contract is entered into.
If a complaint between the Council and the tenderer regarding the award of a contract has not been successfully resolved, relevant provisions of the Public Contracts Regulations 2006 (as amended) will apply. The aggrieved party is advised to seek independent legal advice in relation to remedies they can pursue under the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: