Supply of Body Armour Scotland

Supply of Body Armour Scotland

Supply and delivery of body armour, ancillary items and ancillary services. Strathclyde Joint Police Board. UK-Glasgow: garments for anti-ballistic protection

2012/S 60-097545

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Strathclyde Joint Police Board
173 Pitt Street
For the attention of: Corporate Procurement Department
G2 4JS Glasgow
Telephone: +44 1415322191
Fax: +44 1415326907

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Strathclyde Joint Police Board
173 Pitt Street
For the attention of: Legal Services Department
G2 4JS Glasgow
Telephone: +44 1415322191
Fax: +44 1415326907
Internet address:

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Police Authority for the Strathclyde Police force area with the functions referred to in Section 2 of the Police (Scotland) Act 1967.
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Central Scotland Police

Dumfries and Galloway Constabulary

Fife Constabulary

Grampian Police

Lothian and Borders Police

Northern Constabulary

Strathclyde Police

Tayside Joint Police Board

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Supply and delivery of body armour, ancillary items and ancillary services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Various locations throughout Scotland for Scottish Police Forces as listed.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 629 330 GBP

II.1.5)Short description of the contract or purchase(s)

Supply and Delivery of Body Armour including overt cover and armour carrier bag capable of carrying the aforementioned. There is also a requirement for covert armour covers suitable for use with the aforementioned body armour. There will be a requirement for a measuring and sizing service or training of staff in measuring and sizing to be provided. The armour panels must provide: minimum knife protection to Home Office Scientific Development Branch (HOSDB) Knife Resistant Standard KR2 and test certificates must have a valid pass using PIB Blade; minimum ballistic protection using the ballistic penetration resistance requirements as specified in (HOSDB) Ballistic Standard HG1A; minimum spike protection to (HOSDB) Standard SP2. In addition to HOSDB compliance testing Tenderers must adhere to Manufacturers Quality Testing 1 and Manufacturers Quality Testing 2 or equivalent as recommended by HOSDB.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The framework agreement is expected to commence on 1.11.2012 and, unless terminated sooner, to endure until 31.10.2016. There will be a total estimated requirement of 7 160 sets of body armour, 13 080 overt armour covers, 1940 covert armour covers and 7 160 armour carrier bags. There will be a requirement for a measuring and sizing service or training of staff in measuring and sizing to be provided.
Estimated value excluding VAT: 2 629 330 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.11.2012. Completion 31.10.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent company or other guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

For the purpose of the Late Payment of Commercial Debts (Interest) Act 1998 it is acknowledged that the agreed credit period will be 30 days. Payment of invoices will be made within 30 days from the date of invoice issued at the time of, or subsequent to, the delivery of the goods conforming to the terms and conditions of this contract after confirmation of the aforementioned by an authorised officer of Strathclyde Joint Police Board.
All prices on the tender must be in sterling and all payments made to the successful tenderer will also be in sterling.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Strathclyde Joint Police Board will require each Supplier in the Group to be jointly and severally liable for the satisfactory performance of any contract. This assurance will be required, in writing, before any contract can be awarded to any such Group.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
Where a candidate has been trading for less than three years they will be required to provide a statement covering the actual number of years trading including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
Minimum level(s) of standards possibly required: Minimum average annual turnover of 2 500 000 GBP.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(2) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.5.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

14.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 14.5.2012 – 12:00

Legal Services Department, 173 Pitt Street, Glasgow G2 4JS.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Those persons authorised by Strathclyde Joint Police Board’s Standing Orders Relating to Contracts.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Further notices will be published in approximately 4 years.
VI.2)Information about European Union funds
VI.3)Additional information

The Contract shall be governed by the Law of Scotland.
Candidates should note that a detailed finance check will be carried out by the Director of Finance and Resources, Strathclyde Police or his authorised representative, to validate the candidate’s financial status. The Authority may seek independent financial advice to assist with the validation of the information declared by Candidates. Tenderers are asked to note draft legislation (The Police and Fire Reform (Scotland) Bill) is currently before the Scottish Parliament that is intended to create a Police Service of Scotland to a single Scottish Police Authority which will replace the current eight Police Forces and Authorities and the Scottish Police Services Authority. The current timescale for the establishment of the new Force and Authority is 1.4.2013. As currently drafted the legislation anticipates that any rights or obligations which an existing Police Authority has or may have under a contractual arrangement or other agreement will transfer to the Scottish Police Authority. Notwithstanding any statutory transfer order, there will be reserved the right (i) to the Contracting Authority in the case of any Framework Agreement awarded and (ii) to a Purchaser in the case of any contract awarded pursuant to such framework agreement to assign or novate their respective interests in such framework agreement and contract to a new Scottish Police Authority.
Should there be any delay in the proposed award date of the Framework Agreement any award may be made on behalf of the new single Authority.
Electronic copies (e-mail, disc, etc) of the framework ITT documentation will not be available. Tenderers should note that a sample of each of the Armour panels, overt armour cover, armour carrier bags to accommodate the above and covert armour cover require to be submitted for both male and female officers as part of the Tender Submission. In addition a sample Information Pack must also be submitted (the Information Pack must detail the protective properties of the armour and procedures for routine care and storage). For the avoidance of doubt, the date stated at IV.3.4 is the time-limit for receipt of tenders.
(SC Ref:217826).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will issue to all tenderers by electronic means a formal award decision notification. The notification will give reasons for the award decision and provide details of the standstill period during which period the Contracting Authority will refrain from awarding any framework agreement, which period shall not be less than ten clear days from the date of the issue of the notification. If proceedings are served on the Contracting Authority in relation to a framework agreement that has not yet been entered into, the procurement process will be automatically suspended. The Public Contracts (Scotland) Regulations 2006 (as amended) provide for aggrieved parties to take action in the Sheriff Court or Court of Session. Any proceedings brought under the Regulations (other than proceedings seeking an ineffectiveness order) must be brought within three months of the date on which the unsuccessful party knew, or ought to have known, of the alleged infringement of the public procurement rules. Any proceedings seeking an ineffectiveness order must be brought within thirty days of the relevant date under Regulation 47 (9) of the Public Contracts (Scotland) Regulations 2006 (as amended), or, if neither of the circumstances in Regulation 47 (9) apply, within six months of the date the Framework Agreement was entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.3.2012