Supply of Building Materials and Associated Products 2014 – 2024

Supply of Building Materials and Associated Products 2014 – 2024

Building materials. Plumbing materials. Special-purpose electrical goods. Glass. Timber. Boilers. Central-heating radiators and boilers and parts. Floor coverings. Building Materials. Plumbing Materials.

UK-Derby: Building materials

2013/S 119-203041

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby Homes
Floor 3, The Council House, Corporation Street
For the attention of: Jeff Wells
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332888587
E-mail: jeff.wells@derbyhomes.org

Internet address(es):

General address of the contracting authority: www.derbyhomes.org

Electronic access to information: https://www.delta-esourcing.com/respond/HD2688PJH6

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/respond/HD2688PJH6

Further information can be obtained from: Derby Homes
839 London Road
For the attention of: Jeff Wells
DE24 8UZ Derby
UNITED KINGDOM
Telephone: +44 1332888587
E-mail: jeff.wells@derbyhomes.org

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of Building Materials and Associated Products 2014 – 2024
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKF11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Building materials. Plumbing materials. Special-purpose electrical goods. Glass. Timber. Boilers. Central-heating radiators and boilers and parts. Floor coverings. Building Materials. Plumbing Materials. Special-purpose electrical goods. Glass. Timber. Boilers. central-heating radiators and boilers and parts. Floor coverings. Hard and soft building materials and associated products including:
general plumbing goods;
boilers;
spares for boilers and household heating systems;
electrical goods;
glazing;
kitchen units and associated items;
timber;
roofing materials;
sheet vinyl flooring; and
hire items.
II.1.6)Common procurement vocabulary (CPV)

44111000, 44115210, 42992000, 14820000, 03419000, 44621200, 44620000, 44112200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 12 000 000 and 25 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract will include a break clause, the precise terms of which will be discussed during the dialogue stage
Provisional timetable for recourse to these options:
in months: 120 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of any deposits, guarantees or bonds required by the contracting authority will be set out in the invitation to dialogue as well as the contract documents
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the contract documents
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groupings of economic operators may either (at the option of the contracting authority) be required to form a legal entity or to undertake joint and several liability
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of any conditions will be set out in the contract documents. These may include conditions relating to environmental and social requirements.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The qualification criteria are set out in a Pre-Qualification Questionnaire (“PQQ”) which can be obtained as detailed in Section 1.1
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The information and documentation required is set out in the PQQ which can be obtained as detailed in Section 1.1. The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required: These are set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information and documentation required is set out in the PQQ which can be obtained as detailed in Section 1.1. The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required:
These are set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: These are set out in the PQQ. Derby Homes will invite 3 (three) organisations with the highest weighted scores to participate in dialogue. However, Derby Homes reserves the right to increase the number of organisations to be invited to participate in dialogue by one or two organisations if their scores are closely placed around the cut-off point.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Supply of Building Materials and Associated Products 2014 – 2024
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

23.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Derby Homes are an Arms Length Management Organisation (ALMO) responsible for the upkeep of approximately 13,500 council properties (houses, flats and bungalows) along with other council non-housing stock (e.g. certain public buildings – schools etc) and other stock for specialist housing groups.
The total quantity or scope of the value of goods to be purchased through the contract to be awarded at the conclusion of the dialogue process is in the range of £12,500,000 and £22,500,000.
The right is reserved not to proceed or not to award a contract for the whole or part of the proposed procurement. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Derby:-Building-materials./HD2688PJH6

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/HD2688PJH6

GO Reference: GO-2013619-PRO-4889013

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period from the day information on the award of the contract is communicated to tenderers.
If an appeal regarding the award of the contract has not been successfully resolved, the Public Contract Regulations 2006 (SI 2006 No 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved part first knew, or ought to have known, that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be “ineffective”.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.6.2013