Supply of Building Materials Suffolk
Waveney District Council.
UK-Lowestoft: building materials
Section I: Contracting authority
Waveney District Council
Town Hall, High Street
Contact point(s): Procurement Team
For the attention of: Paul Aldrich
NR32 1HS Lowestoft
Telephone: +44 1502523508
General address of the contracting authority: www.waveney.gov.uk
Electronic access to information: https://www.delta-esourcing.com/delta/index.html
Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/delta/index.html
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
The contracting authority is purchasing on behalf of other contracting authorities: yes
Suffolk Coastal District Council
IP12 1AU Melton
Section II: Object of the contract
NUTS code UKH14
Supply of building materials to its Building Maintenance Team store located at Rotterdam Road, Lowestoft, Suffolk, NR32 2EF, to specified lead times.
Supply of building materials direct to site within the Waveney District Council area (Follow link to see details of the Waveney District Council area) – http://www.waveney.gov.uk/site/scripts/download_info.php?downloadID=568.
Provision of an over the counter facility at fixed rates which allows Waveney District Council operatives to purchase ad hoc building materials items.
Holding building materials stock specifically for Waveney District Council for collection by its operatives.
Other business areas of Waveney District Council may wish to utilise any contract awarded as a result of this advert. Suffolk Coastal District Council may also wish to utilise any contract awarded as a result of this advert.
Any contract awarded as a result of this advert will require the supplier to deliver building materials to Waveney District Council the next working day for stock items and within two (2) working days for ad-hoc items, from the time an order is placed.
The estimated value of the contract is 600 000 GPB over the term of any contract resulting from this notice.
Estimated value excluding VAT: 600 000 GBP
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
Description of particular conditions: Any contract awarded as a result of this Contract Notice will include Performance Indicators, a rebate mechanism linked to annual spend, a requirement to consolidate invoices, a requirement to submit invoices electronically in PDF format or equivalent and a potential future requirement for e-payment facilities, full details will be provided in the Invitation to Tender documentation.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
As above. Applicants will be required to complete a Pre Qualification Questionnaire (PQQ). The PQQ is available as detailed at VI.3 – Additional Information, and must be returned to the Council in the manner prescribed and by the date stipulated at VI.3 – Additional Information. Completed PQQ`s will be evaluated and a shortlist of between three (3) and five (5) bidders invited to submit a tender. The weightings and criteria for each subject area within the PQQ are as follows:
1. Details of Organisation – Not Scored except 1.21 which is a Pass/Fail question
2. Financial Information – Pass/Fail
3. Business Activities – 25 %
4. References – Not Scored
5. Insurance – Not Scored
6. Quality Assurance – 5 %
7. Health and Safety – 20 %
8. Equal Opportunities – Pass/Fail
9. Environmental Management – 10 %
10. Professional and Business Standing – Pass/Fail
11. Previous Experience – 40 %
12. Freedom of Information – Not Scored
13. Undertaking – Pass/Fail
14. Grounds for Disqualification Declaration – Pass/Fail
Full details of the evaluation criteria will be provided with the PQQ which can be obtained as detailed in Section VI.3 – Additional information.
Responses to the PQQ will be evaluated by a number of officers and a shortlist of applicants will be selected, further details can be found in section VI.3 – Additional Information.
Full details of the tender evaluation criteria will be provided in the Invitation to Tender documentation.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: Responses to the PQQ will be evaluated and a shortlist of bidders will be selected. Further details can be found at VI.3.
Section VI: Complementary information
All dates and time periods specified in this notice are only provisional and the Council expressly reserves the right to change these. The Council expressly reserves the right not to award any contract as detailed at II.1.5.
Your Pre Qualification Questionnaire (PQQ) response must be completed and submitted electronically through BiP’s Delta-ets such that it is fully loaded by the due date of noon on 22.5.2012.
The information and documents for this tender will be accessible at the following website https://www.delta-esourcing.com/delta/index.html To be able to access these documents you will need to register your company details and enter the following Tender Access Code (TAC) 676KC4FJ3N at the bottom of the registration page, thereafter you will be issued with a USERNAME and PASSWORD.
If you have already registered with Delta previously, please follow the link shown and click on the “Delta-ets Home” tab instead. This will redirect you to the home page where you can log on using your existing Username and Password to collect the PQQ documents.
If you have registered and have forgotten your Username and Password, please click on the “Forgotten Password” link on the Delta-ets homepage.
Please keep your USERNAME and PASSWORD secure, and do not pass onto any third parties.
You must log into Delta-ets and then click on the “Vault” tab, if you have added the TAC code to your registration you will automatically view the tender title. Click on this link and you will be taken to the tender box where the documents are stored. If you have previously accessed Delta enter the TAC code in Vault and you will be able to access the documentation.
Please check that you are able to access these online documents. If you are experiencing problems, please contact the Delta helpdesk by calling +44 8452707050 or via e-mail: https://www.delta-esourcing.com/delta/contact.html for further assistance.
Please note that for ICT security reasons the Council is not able to accept Zip files. If you are uploading multiple documents you will have to load one document at a time, therefore please ensure that you allow yourself plenty of time to fully upload your PQQ submission onto Delta by the deadline detailed above as Delta will not permit attempts to load documents after the time/date stated.
If any applicant considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity as well as the duration of such sensitivity specified. In such cases the relevant material will, in response to requests made under the Freedom of Information Act 2000 (the Act) or the Environmental Information Regulations 2004 (the Regulations) be examined in the light of exemptions for in the Act or the Regulations.
The Council expressly reserves the right not to award any contract as a result of the procurement process commenced by the publication of this notice and in no circumstances will be liable for any costs incurred by Applicants and/or Bidders during the procurement process.
During the procurement process all communications must be made via the messaging facility contained within the Delta e-sourcing solution. GO Reference: GO-2012418-PRO-3864274.
VI.5)Date of dispatch of this notice:18.4.2012