Supply of Building Materials Welsh Purchasing Consortium

Welsh Purchasing Consortium framework agreement for the supply of miscellaneous building materials.

UK-Ebbw Vale: paints

2012/S 89-146346

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Blaenau Gwent County Borough Council
Municipal Offices, Civic Centre, Gwent
Contact point(s): All enquiries should be made through http://appswales.alito.co.uk (for further details please see section VI.3 of this notice)
NP23 6XB Ebbw Vale
UNITED KINGDOM

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Welsh Purchasing Consortium framework agreement for the supply of miscellaneous building materials.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Blaenau Gwent County Borough Council is leading this collaborative procurement on behalf of the Welsh Purchasing Consortium (WPC). The object of the exercise is to establish a framework agreement for a period of 2 years, with an option to extend for a further period of up to 2 years, that is capable of delivering value for money and a quality service for the supply of miscellaneous building materials to all of the WPC member organisations. The agreement will be divided into lots and tenderers may submit proposals for one or more lots.
Community Benefits do not apply to this contract.

II.1.6)Common procurement vocabulary (CPV)

44810000, 44800000, 44500000, 44531100, 44531510, 44520000, 44530000, 44521000, 44522000, 44523000, 44521100, 44521110, 44521210, 44521200, 44811000, 44820000, 44830000, 44831000, 44831100, 44831200, 44831300, 44112500, 44111000, 44212381, 19520000, 44812400, 39298900, 44831400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Welsh Purchasing Consortium has been established to support its members in delivering joint collaborative contracts and framework agreements for the procurement of goods and services. It is the intention that the contract or framework entered into between the Council and the Supplier shall be deemed a collaborative arrangement and those bodies referred to below shall, if required, be entitled to engage in the agreement upon the terms and conditions set out within the tender documentation.
Welsh contracting authorities including but not limited to members of the Welsh Purchasing Consortium (as follows; Bridgend County Borough Council, Blaenau Gwent County Borough Council, Caerphilly County Borough Council, The County Council of the City and County of Cardiff, Carmarthenshire County Council, Ceredigion County Council, Merthyr Tydfil County Borough Council, Monmouthshire County Council, Neath Port Talbot County Borough Council, Newport City Council, Pembrokeshire County Council, Powys County Council, Rhondda Cynon Taff County Borough Council, City and County of Swansea, Torfaen County Borough Council, Vale of Glamorgan County Borough Council) and all other Welsh public sector bodies, the latter will include Local Authorities, Educational Establishments, Police and Emergency Services, NHS Bodies, Central Government Departments and their agencies and also registered charities.
See the following website for details:
https://www.buy4wales.co.uk/UsefulResources/contractsframeworks/organisationlist/poaplist.html?cat=14318

Estimated value excluding VAT: 4 000 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Single legal entity. It will be necessary for the satisfactory performance of the contract for a single address to be stated for the management and resolution of any problems relating to the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
Tenderers seeking inclusion will be required to complete a Selection Questionnaire and a Quality and Competence Questionnaire designed to furnish the Council with the information and formalities necessary for an appraisal of the minimum standards of economic and financial standing, ability and technical capacity.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) bank statement and/or evidence of professional risk indemnity insurance;
(b) balance sheets or extracts of balance sheets;
(c) statement of turnover for a maximum of the last three years.
Tenderers seeking inclusion will be required to complete a Selection Questionnaire and a Quality and Competence Questionnaire designed to furnish the Council with the information and formalities necessary for an appraisal of the minimum standards of economic and financial standing, ability and technical capacity.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of principal deliveries effected or services provided in the last 3 years and evidence of delivery;
(d) a description of technical facilities and measures used to ensure quality;
(f) where appropriate, an indication of the environmental management measures that would be applied when performing the contract;
(i) details of any intended sub-contracting arrangements;
Tenderers seeking inclusion will be required to complete a Selection Questionnaire and a Quality and Competence Questionnaire designed to furnish the Council with the information and formalities necessary for an appraisal of the minimum standards of economic and financial standing, ability and technical capacity.
Minimum level(s) of standards possibly required:
As per tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 3 per lot

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

WPC/BG/MBM/6554-2012

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.6.2012 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.6.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Date: 19.6.2012 – 14:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Appropriate representatives of the Chief Legal Officer and Chief Finance Officer. Members of the general public are not invited.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Blaenau Gwent County Borough Council will be conducting this procurement exercise through the Authority’s e-tendering portal APPSWales, which is located at the following web address:
http://appswales.alito.co.uk

To express an interest in this tender opportunity, you first need to visit this site and perform a simple free registration for your company.
Once registration is complete you will be able to register your interest in the tender via the ‘Bulletin Board’ and download relevant documentation via the ‘My Tenders’ section of your profile.
Expressions of Interest will ONLY be accepted through the Alito Portal.
The user who registers your expression of interest will become the nominated point of contact for the Tender and receive all communications and documents through the APPSWALES Portal.
Tender documentation will be available to download directly from the portal following registration.
NB. You must download all documentation directly from the portal, tender documents will NOT be communicated by any other means.
Deadlines and Contacts:
The deadline for expressing an interest is: 12:00 noon on 12th June 2012.
Tender submissions must be returned via the APPSWALES Portal by:
12:00 noon on the 19th June 2012
If you require any further information please contact Jemma Edwards on 01495 357716 or jemma.edwards@blaenau-gwent.gov.uk.

All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The Contracting Authority reserves the right to award the contract in whole or in part.
The Contracting Authority reserves the right to annul the tendering process and not award any contract.
All documents to be priced in sterling and all payments made in sterling.
Buy4Wales Reference Number: 29957.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid(s) and the reasons why the tender/applicant was unsuccessful. Should additional information be required, it should be requested of the addressee in Section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the Procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought in accordance with the Public Contracts (Amendments) Regulations 2009.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.5.2012