Supply of Catering Services to Huntingdonshire District Council

Supply of Catering Services to Huntingdonshire District Council

The supply of catering services to Council HQ, Liesure Centres, Function room and Countryside Park.

United Kingdom-Huntingdon: Cafeteria services

2013/S 162-282770

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Huntingdonshire District Council
Pathfinder House, St Mary’s Street
Contact point(s): Facilities and Administration Manager
PE29 3TN Huntingdon
UNITED KINGDOM
E-mail: ProcSupport@huntingdonshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Catering Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Huntingdonshire District.
NUTS code UKH12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The supply of catering services to Council HQ, Liesure Centres, Function room and Countryside Park.
II.1.6)Common procurement vocabulary (CPV)

55330000, 55410000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 3 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Hospitality and staff catering at Pathfinder House

1)Short description

Hospitality and staff catering at Pathfinder House. This provides beverages, snacks and light meals to the approximately 300 – 400 staff working at the Headquarters building. There is no general public access. On request beverages, finger food and sandwiches are provided to meetings as well as functions in the Civic Suite. This service is currently contracted out. Also the Council seeks to explore any option to extend catering provision to Eastfield House which houses operations staff and currently only has a staff kitchenette.
2)Common procurement vocabulary (CPV)

55330000, 55410000

3)Quantity or scope

Estimated value excluding VAT: 80 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Leisure Centres

1)Short description

3 Leisure centres (St Ivos, Huntingdon and St Neots) have catering facilities. This service is to members of the public using the Leisure centres. The sites are co-located with senior schools. Provision is using Council Staff.
2)Common procurement vocabulary (CPV)

55330000, 55410000

3)Quantity or scope

Estimated value excluding VAT: 340 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Countryside Services at Hinchingbrooke Country Park

1)Short description

The Café is located in a well used country park with busy periods during the on summer and at weekends and Bank holidays. Provision is using Council Staff.
2)Common procurement vocabulary (CPV)

55330000, 55410000

3)Quantity or scope

Estimated value excluding VAT: 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Burgess Hall

1)Short description

Located in St Ives, this is a function hall for up to 1000 people with associated bar facilities. Current provision is using Council Staff
2)Common procurement vocabulary (CPV)

55330000, 55410000

3)Quantity or scope

Estimated value excluding VAT: 188 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 20
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Q/2013/612
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 124-212876 of 28.6.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

20.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2018
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.8.2013