Supply of Catering Services to the Metropolitan Police

1. Staff Restaurants – this is the provision of a food service to both police officers and police staff on Authority premises.

United Kingdom-London: Hotel, restaurant and retail trade services

2015/S 250-458470

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Mayor’s Office for Policing and Crime (MOPAC)
11th Floor, Empress State Building, Lillie Road
For the attention of: Mr Jim Meadows
SW6 1TR London
UNITED KINGDOM
Telephone: +44 2071612846
E-mail: jim.meadows@met.police.uk

Internet address(es):

General address of the contracting authority: http://www.met.police.uk/

Address of the buyer profile: http://www.met.police.uk/

Electronic access to information: http://www.bluelight.gov.uk/

Electronic submission of tenders and requests to participate: http://www.bluelight.gov.uk/

Further information can be obtained from: Mayor’s Office for Policing and Crime (MOPAC)
11th Floor, Empress State Building, Lillie Road
For the attention of: Mr Jim Meadows
SW6 1TR London
UNITED KINGDOM
Telephone: +44 2071612846
E-mail: jim.meadows@met.police.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Mayor’s Office for Policing and Crime (MOPAC)
11th Floor, Empress State Building, Lillie Road
For the attention of: Mr Jim Meadows
SW6 1TR London
UNITED KINGDOM
Telephone: +44 2071612846
E-mail: jim.meadows@met.police.uk

Tenders or requests to participate must be sent to: Mayor’s Office for Policing and Crime (MOPAC)
11th Floor, Empress State Building, Lillie Road
For the attention of: Mr Jim Meadows
SW6 1TR London
UNITED KINGDOM
Telephone: +44 2071612846
E-mail: jim.meadows@met.police.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Catering Services to the Metropolitan Police Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This is a notice for social and specific services in accordance with Directive 2014/24/EU Article 74. The type of social and specific services (as broadly categorised in Schedule 3 of the Public Contracts Regulations 2015) are: primarily ‘hotel and restaurant services’; with some event services which fall into the category of ‘administrative social, educational, healthcare and cultural services’.
The Metropolitan Police Service (MPS), founded by Sir Robert Peel in 1829, is famed around the world and has a unique place in the history of policing. Today, accountable to The Mayor’s Office for Policing and Crime (MOPAC). For the purposes of this Contract Notice the term ‘Authority’ shall refer to the MPS and/or MOPAC as the context requires. The Authority is responsible for policing an area of 620 square miles with a daily population of over 12 m. The Authority, in common with the majority of other public sector organisations is facing significant cost/budget challenges over the next few years. In order to meet this challenge the Authority is radically changing to improve the delivery of high quality policing services in a more effective and cost efficient way as it aspires to be the best police service in the world. The Authority, however, needs to eliminate duplication and work as one organisation to achieve the outcomes. The changes mean a fundamental re-think about the way the Authority delivers its services to become a modern and responsive organisation that puts the public at the heart of what it does. The outcome of the changes will ensure neighbourhood policing is the foundation of what the Authority does overlaid with a flexible and dynamic pan London response, investigative and specialist policing. This contract notice is to notify the market that the Authority will be commencing a tender process for Catering Services. The contract shall include without limitation, the following areas of service provision: 1. Staff Restaurants — this is the provision of a food service to both police officers and police staff on Authority premises. Any adaptations/alterations to furniture, fixtures or fittings to staff restaurants and associated facilities that the successful deems necessary will be carried out by the successful bidder and will have to be agreed with the Authority prior to modification or change. Any modifications to structure or building fabric will be undertaken by the Authority if approved. The type of service varies across the Authority Estate depending on number of officers/staff based at particular locations. This is a service that staff/officers pay for at point of sale. It is an aspiration of the Authority under this procurement for the successful bidder to deliver the Staff Restaurant service on a nil- subsidy basis. 2. Operational Feeding — This is the provision of food and drinks to police officers involved in Public order events and incidents both planned and unplanned. This can potentially include other parties that may be involved in or present at an incident or event 3. Hospitality — This is the provision of food and beverages services for a range of events for officers, staff and guests predominantly in three main buildings across the Authority Estate but also at other buildings and / or sites as required by the Authority. 4. Vending — to provide and manage the vending requirements across the Estate. This will include the supply and maintenance of machines as well as provision of food and drink supply to the machines. Further information about our requirements is attached on ‘Bluelight’.5. In the future following contract award there may be a requirement to supply detainee meals for custody suites. 6. Any other services related to or similar to areas 1-5 inclusive may be required by the Authority from time to time. This may include provision of feeding facilities when required for operational feeding and provision of Authority approved drivers and vehicles.
Bidders will be expected to provide all of these services; the Authority will not be breaking the overall requirement into separate lots.
This contract is being tendered under the Public Contracts Regulations 2015 ‘Light Touch Regime’ (under regulations 74-77 inclusive), therefore the tender procedure is not subject to the full scope of the Public Contract Regulations 2015 and shall be subject to bespoke design and timescales accordingly.
The Initial Descriptive Document provides a fuller description of the services required, scope, locations and size of requirements. Bidders are advised to read this document and then decide whether to express an interest and complete the pre-qualification questionnaire accordingly (PQQ).

All relevant documentation will be available to download through ‘Bluelight’. All communications should, in the first instance, be transmitted through the eTendering Portal ‘Bluelight’. This portal also holds the Initial Descriptive Document and PQQ. Completed (PQQ) should be submitted, along with any relevant supporting information electronically via the Bluelight (eTendering system) www.bluelight.gov.uk (Due North system) no later than the respond by date and time.

To upload and submit your response, go to www.bluelight.gov.uk select Supplier Login and enter your username and password. Click on My Opportunities. This will take you to the Opportunities area. On the top left of the opportunities area is listed PQQ’s, ITT’s, RFQ and Auctions you have been invited to, with the respond by date and time, and the status of your response.

The Authority will not accept hard copy, email or telephone expressions of interest.
The Authority will provide fixed points of contact for this exercise when you request further information. The Authority asks that you do not contact any other individual or team at the Authority or any of our advisors.
The Authority intends to utilise a short duration competitive dialogue phase in this procurement to ensure mutual understanding of the requirements. There will be two phases to the dialogue: the first will be an outline solutions stage that will be undertaken with a maximum of 5 bidders which will take place over approximately a four week period and will provisionally take place in March 2016. The second phase will be for detailed solutions will be undertaken with a maximum of three bidders and will last approximately 3 weeks and will take place April / May 2016. A final tender stage will then be utilised to achieve selection of the final solution and provider. A provisional target date for contract award is June 2016. Although the process is modelled on a competitive dialogue process under regulation 30 of the Public Contracts Regulations 2015, the Authority is not bound by Regulation 30 due to the procurement coming under the ‘Light Touch regime’ (under regulations 74 — 77 inclusive). The Authority reserves the right to change both the structure and the timetable of the process.

II.1.6)Common procurement vocabulary (CPV)

55000000, 39310000, 55523000, 79952000, 39222100, 15894500, 42930000, 45212421, 45212422, 45212423, 45212500, 55300000, 55400000,55510000, 55521200, 55522000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Supply of Catering Services to the Metropolitan Police Service
The initial contract will be for 3 years and a unilateral option for the Authority to extend for further periods up to a maximum of 24 months. The estimated value of the contract to the successful bidder is in the range circa 3 600 000 GBP to 6 200 000 GBP per annum.

II.2.2)Information about options

Options: yes
Description of these options: See II.2.1.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

MOPAC reserves the right to require guarantees, deposits, bonds and/or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made in accordance with the terms of the contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Requirements as set out in the Pre-Qualification Questionnaire (PQQ).

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: Requirements as set out in the Pre-Qualification Questionnaire (PQQ).

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As set out in the pre-qualification questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 122-223087 of 27.6.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.1.2016 – 18:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the Public Contract Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.12.2015