Supply of CCTV Monitoring and Security Services Personnel

There will be two separate contracts for the provision of these services: 1) CCTV Monitoring Staff — this will be a contract between the successful Contractor and Broxtowe Borough Council.

United Kingdom-Nottingham: Security services

2015/S 250-457934

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Broxtowe Borough Council
Town Hall, Foster Avenue, Beeston
For the attention of: Steve Cotterill
NG9 1AB Nottingham
UNITED KINGDOM
Telephone: +44 1159177777
E-mail: steve.cotterill@broxtowe.gov.uk

Internet address(es):

General address of the contracting authority: www.broxtowe.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA5263

Electronic access to information: www.broxtowe.gov.uk/procurement

Further information can be obtained from: Broxtowe Borough Council
Town Hall, Foster Avenue, Beeston
NG9 1AB Nottingham
UNITED KINGDOM
Telephone: +44 1159177777
E-mail: steve.cotterill@broxtowe.gov.uk
Internet address: www.broxtowe.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Broxtowe Borough Council
Town Hall, Foster Avenue, Beeston
For the attention of: Steve Cotterill
NG9 1AB Nottingham
UNITED KINGDOM
Telephone: +44 1159177777
E-mail: steve.cotterill@broxtowe.gov.uk
Internet address: http://www.broxtowe.gov.uk/index.aspx?articleid=10991

Tenders or requests to participate must be sent to: Broxtowe Borough Council
Council Offices, Foster Avenue, Beeston
For the attention of: Steve Cotterill
NG9 1AB Nottingham
UNITED KINGDOM
Telephone: +44 1159177777
E-mail: steve.cotterill@broxtowe.gov.uk
Internet address: www.broxtowe.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of CCTV Monitoring and Security Services Personnel.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Nottinghamshire.

NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Council is looking for a Contractor to supply Staff for
1) Borough Wide Security Services (Manned guarding, mobile patrols, key-holding and out of hours response) to Broxtowe Borough Council only (and any associated Local Authority Trading Company);
2) CCTV Monitoring to Broxtowe Borough Council, Newark and Sherwood District Council, Ashfield District Council and any future partners of the CCTV Monitoring Partnership.
There will be two separate contracts for the provision of these services:
1) CCTV Monitoring Staff — this will be a contract between the successful Contractor and Broxtowe Borough Council. However it is envisaged that any East Midlands local authority could be a partner of the CCTV Monitoring Partnership and therefore their Borough area could form part of the Service.
The East Midlands local authorities are listed here:

http://www.emcouncils.gov.uk/Who-are-our-member-organisations

2)Security Services Personnel — this shall be a contract between the successful contractor and Broxtowe Borough Council.
The Council is looking for an experienced provider of Staff who is on the Security Industry Authority’s (SIA) Approved Contractor Scheme and will supply SIA accredited Staff.
The Council will award the contracts to one Candidate, who can meet the requirements.
The contract term will be 3 years with an option of an annual extension for a further 3 years.
It is expected that the Transfer of Undertakings (Protection of Employment) 2006 regulations will apply.
While there are 2 separate contracts, the selection, tender, evaluation and contract award will be based on 1 process. There is no separate evaluation for the different contracts. The Council will award the contracts to one Candidate, who can meet the requirements.

II.1.6)Common procurement vocabulary (CPV)

79710000, 79711000, 79713000, 79714000, 79715000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

There is no guarantee of volume of work or actual expenditure.
Estimated value excluding VAT:
Range: between 600 000 and 6 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Annually for 3 years.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if as contract is awarded to a consortium then the Contracting Authority may require the consortium to form a legal entity before entering into a contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Successful Contractor will be on the Security Industry Authority’s (SIA) Approved Contractor Scheme and will supply SIA accredited Staff.
Also see the qualification criteria are set out in a suitability questionnaire (‘SQ’).

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
These are set out in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
These are set out in the tender documents.
Minimum level(s) of standards possibly required: These are set out in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
These are set out in the tender documents.
Minimum level(s) of standards possibly required:
These are set out in the tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6
Objective criteria for choosing the limited number of candidates: It is anticipated that 6 Candidates will be invited to tender.
See tender documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CCTVSS2016

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

22.1.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.2.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

1) Transfer of Undertakings (Protection of Employment) Regulations is likely to be applicable to this contract but it is confirmed at Invitation to Tender stage.
2) The contracting authority is subject to the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. All information received will be dealt with in accordance with that Act and information to which the Environmental Information Regulations apply will be dealt with in accordance with those Regulations.
3) The right is reserved not to proceed or not to award a contract for the whole or part of proposed procurement. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract.
4) The contract is for three years, with an option of an annual extension for 3 further years.
5) The contract value of between 600 000 GBP and 6 000 000 GBP represents the uncertainty of Council budgets, future costs and actual length of contract (6 years maximum depending on performance).
(MT Ref: 167958).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar-day standstill period at the point information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from theCouncil before the contract is entered into. Such information should be requested from the address stated in section I.1 above. If an appeal regarding the award of Contract has not been successfully resolved, the Public ContractsRegulations 2015 provides for aggrieved parties who have been harmed, or are at risk of harm, by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be “ineffective.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.12.2015